Conflicts Analyst

Open Systems Technologies; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Open Systems Technologies is seeking a Conflicts Analyst to identify and preliminarily analyze potential conflicts of interest for incoming new business. The role supports compliance, risk management, and timely client intake, requiring meticulous attention to detail and strong judgment in a fast-paced environment.

The candidate will conduct conflict analysis, prepare reports, perform corporate research, and communicate findings to attorneys.

Qualifications

• 3+ years’ professional experience, including at least one year in conflicts in a law firm.
• Understanding of the Rules of Professional Conduct, including conflict‑of‑interest provisions.
• Proficiency with the conflict database Intapp Open, Elite 3E, and iManage.
• Proficiency in online corporate research databases such as Capital IQ and LexisNexis.
• Demonstrated expertise in legal research and analysis.

Responsibilities

• Conduct conflict analysis and provide recommendations compliant with the Rules of Professional Conduct, state ethics rules, and engagement terms.
• Communicate substantive findings and recommended next steps to Intake Attorneys and firm lawyers.
• Generate and process Intapp requests for new business matters and prepare related conflict reports.
• Perform corporate research to uncover affiliations, subsidiaries, and organizational structures.
• Regularly communicate with lawyers and assistants via email and telephone to obtain additional information required to conduct thorough conflict searches.
• Maintain thorough documentation of conflict resolution efforts and outcomes.
• Update internal records with relevant information to ensure data accuracy and completeness.
• Prioritize incoming requests and collaborate with team members to manage workflow efficiently.
• Review workflow submissions for completeness, accuracy, and compliance with internal standards; monitor and track outstanding items.
• Contribute to the ongoing development and refinement of conflicts procedures, protocols, and workflows.
• Support Supervisors and the team and assist with special projects as assigned.
• Advise Firm personnel on established conflicts and engagement policies and procedures.
• Provide training and mentorship to junior staff members and others, as necessary.
• Participate in off-hours coverage rotation including weekend and holiday coverage.
• Assume additional responsibilities as requested.
• 60% in‑office presence; 40% remote work is permissible.

Skills

Attention to detail

Communication

Time management

Independent & collaborative work

Education

Law firm experience

Tools

Intapp Open

Elite 3E

iManage

Capital IQ

LexisNexis

Job description

The Conflicts Analyst is responsible for the identification and preliminary analysis of all potential conflicts of interest related to incoming new business. Working closely with the Department’s Intake Attorneys, this role supports compliance, risk management, and the timely intake of new clients and matters. The ideal candidate demonstrates strong attention to detail, sound judgment, effective communication skills, and is able to thrive in a fast-paced, deadline-driven environment.

Responsibilities:

• Conduct conflict analysis and provide recommendations compliant with the Rules of Professional Conduct, applicable state ethics rules, and engagement terms and relevant client outside counsel guidelines.
• Communicate substantive findings and recommended next steps to Intake Attorneys and firm lawyers.
• Generate and process Intapp requests for new business matters and prepare related conflict reports.
• Perform corporate research to uncover affiliations, subsidiaries, and organizational structures.
• Regularly communicate with lawyers and assistants via email and telephone to obtain additional information required to conduct thorough and accurate conflict searches.
• Maintain thorough documentation of conflict resolution efforts and outcomes.
• Update internal records with relevant information (e.g., matter descriptions, contextual details) to ensure data accuracy and completeness.
• Prioritize incoming requests and collaborate with team members to manage workflow efficiently.
• Review workflow submissions for completeness, accuracy, and compliance with internal standards; monitor and track outstanding items to ensure timely resolution, and update party information and contextual details as needed to maintain accurate and current records.
• Contribute to the ongoing development and refinement of conflicts procedures, protocols, and workflows.
• Support the Supervisors and the team and assist with special projects as assigned.
• Advise Firm personnel on established conflicts and engagement policies and procedures.
• Provide training and mentorship to junior staff members and others, as necessary.
• Participate in off-hours coverage rotation including weekend and holiday coverage.
• Assume additional responsibilities as requested.
• This role requires 60% in‑office presence; 40% remote work is permissible.

Qualifications:

• 3+ years’ professional experience, including a minimum of one year in conflicts in a law firm setting.
• Understanding of the Rules of Professional Conduct, including conflict‑of‑interest provisions, or the ability to learn them quickly.
• Proficiency with the conflict database Intapp Open, Elite 3E, and iManage.
• Proficiency in the use of online corporate research databases, such as Capital IQ and LexisNexis.
• Demonstrated expertise in legal research and analysis.
• Strong planning, organizational, analytical, and problem‑solving skills, with exceptional attention to detail and accuracy.
• Ability to work independently and collaboratively, prioritize effectively, meet deadlines in a fast‑paced environment, and adapt to evolving firm strategies.
• High integrity, sound judgment, professionalism, and discretion with confidential information.
• Strong customer service orientation and the ability to build trust and credibility with colleagues at all levels.
• Self‑motivated, proactive, and committed to producing high‑quality work.
• Possess excellent written and verbal communication skills.
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
• Flexibility to work overtime when necessary.