Conference Room Manager

Willow-Bridge-Property-Compan; Washington (District of Columbia); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Lincoln Property Company in Washington, DC, seeks a Conference & Events Coordinator to support daily operations of conference and event spaces, coordinate room reservations, contracts, catering, AV, and client communications, and ensure an exceptional experience for tenants and guests.

The ideal candidate has 3+ years in hospitality or event coordination, a customer service mindset, and strong organizational skills to work effectively in a collaborative team environment.

Qualifications

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
• 3+ years of experience in conference services, hospitality, event management, property management support, or a related customer-facing role.
• Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously.
• Hospitality industry experience.
• Experience managing conference centers, meeting spaces, or event venues.
• Knowledge of conference room reservation systems and event management processes.
• Experience coordinating catering, audiovisual services, and event logistics.
• Familiarity with commercial property management environments.

Responsibilities

• Coordinate the scheduling and operation of conference rooms, ensuring efficient utilization and exceptional customer service.
• Manage room reservations, rental agreements, and event contracts.
• Serve as the primary point of contact for conference room clients, tenants, and guests.
• Arrange room setups and ensure all meeting requirements are fulfilled prior to events.
• Coordinate catering services, special requests, and event logistics.
• Partner with audiovisual and technical support providers to ensure equipment is functioning properly and client needs are met.
• Conduct pre-event planning and post-event follow-up to maintain a high-quality customer experience.
• Monitor conference room readiness, cleanliness, and presentation standards.
• Help facilitate a positive guest experience before, during, and after events.
• Compile, review and process billings and other misc. charges
• Collaborate with team members, vendors, and service providers to ensure smooth building and event operations.

Skills

Customer service mindset

Organizational skills

Collaborative teamwork

Relationship building

Education

High school education minimum

Associates/B.A./B.S. preferred

Tools

Reservation systems

Event management processes

Job description

The Conference & Events Coordinator works collaboratively with the Conference & Events Manager and fellow Coordinator to support the daily operations of conference and event spaces, ensuring an exceptional experience for tenants, clients, and guests. This customer-focused role assists in coordinating room reservations, managing client communications, arranging catering and room setups, administering contracts, and coordinating audiovisual services to ensure meetings and events run smoothly. The position also provides support for rooftop event operations, including event logistics, client engagement, and overall event execution.

The ideal candidate has experience in hospitality, conference services, or event coordination and brings a strong customer service mindset, excellent organizational skills, and the ability to work effectively in a collaborative team environment. A proven ability to build positive relationships with clients, tenants, vendors, and colleagues is essential for success in this role.

Responsibilities:

• Coordinate the scheduling and operation of conference rooms, ensuring efficient utilization and exceptional customer service.
• Manager room reservations, rental agreements, and event contracts.
• Serve as the primary point of contact for conference room clients, tenants, and guests.
• Arrange room setups and ensure all meeting requirements are fulfilled prior to events.
• Coordinate catering services, special requests, and event logistics.
• Partner with audiovisual and technical support providers to ensure equipment is functioning properly and client needs are met.
• Conduct pre-event planning and post-event follow-up to maintain a high-quality customer experience.
• Monitor conference room readiness, cleanliness, and presentation standards.
• Help facilitate a positive guest experience before, during, and after events.
• Compile, review and process billings and other misc. charges
• Collaborate with team members, vendors, and service providers to ensure smooth building and event operations.

Desired Competency, Experience and Skills:

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
• 3+ years of experience in conference services, hospitality, event management, property management support, or a related customer-facing role.
• Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously.
• Hospitality industry experience.
• Experience managing conference centers, meeting spaces, or event venues.
• Knowledge of conference room reservation systems and event management processes.
• Experience coordinating catering, audiovisual services, and event logistics.
• Familiarity with commercial property management environments.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#ZIP

Pay Range

$80,000 - $80,000 USD

Why Lincoln?

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit: www.lpc.com .

Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:

• Medical insurance
• Vision insurance
• Company-Paid Life insurance
• Company-Paid Long Term Disability
• 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position

Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.

Healthcare Benefits Notice: Eligible employees may participate in Company-sponsored medical, dental, and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.

Equal Employment Opportunity- Lincoln Property Company is an Equal Opportunity Employer. Employment decisions are based on merit, qualifications, and business needs. Lincoln does not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, military or veteran status, reproductive health decision-making, or any other status protected by federal, state, or local law. Applicants and employees may raise concerns regarding discrimination, harassment, accommodation, or retaliation without fear of reprisal.

Compensation- Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data, job responsibilities, internal equity, geographic location, experience, education, certifications, and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses, incentives, commissions, or other forms of compensation where applicable.

Reasonable Accommodation: Lincoln Property Company is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application, interview, and employment process. If you require an accommodation to participate in the job application or interview process, or to perform the essential functions of a role, please contact Human Resources at [e-mail]. Requests for accommodation will be treated confidentially to the extent permitted by law.

Work Authorization/ E-Verify- Lincoln Property Company participates in E-Verify. All offers of employment are contingent upon the candidate providing valid authorization to work in the United States. Lincoln Property Company does not sponsor employment visas, including H-1B, for this position at this time.

Background Check- Employment offers are contingent upon the successful completion of a background investigation, which may include verification of prior employment, education, criminal history, and other checks as permitted by applicable federal, state, and local law. The nature and scope of background checks may vary by role and location. Certain roles may require additional screening based on duties (driving history (MVR), financial background check, etc.)

Health and Safety- Lincoln Property Company is committed to maintaining a safe and healthy work environment in compliance with all applicable federal, state, and local occupational health and safety regulations, including OSHA requirements. Certain roles may have specific health, safety, or physical requirements that will be communicated during the hiring process. Employees may be required to wear personal protective equipment (PPE) or comply with site-specific safety protocols depending on the nature of their assignment.

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.