Conference Planner, Creative Journey & Branding

Gartner; Irving (TX); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Generous PTO

401k match

Stock purchase program

Hybrid work environment

Job summary

Gartner, Inc. in Irving, Texas, seeks a talented events branding and attendee experience professional to lead branding, environmental design, and digital touchpoints across Gartner’s global conference portfolio.

You will partner with business units, conference teams, and vendors to deliver high-quality experiences in person and virtually. The role requires 1-3+ years in event management or experiential marketing, strong project management, budget stewardship, and excellent communication.

Qualifications

• Bachelor’s degree preferred.
• 1-3+ years of experience in event management, experiential marketing, branding, conference planning, or a related field.
• Demonstrated experience managing creative and operational event initiatives within a collaborative team environment.
• Proven project management skills with the ability to successfully manage multiple priorities, deadlines, and stakeholders simultaneously.
• Experience managing external agencies, production partners, and vendor relationships.
• Knowledge of event design, environmental branding, space planning, and attendee experience development.
• Strong organizational skills with exceptional attention to detail and the ability to execute effectively in a fast-paced environment.
• Creative, innovative, and strategic thinker with a passion for delivering exceptional event experiences.
• Strong financial acumen, including budget management, forecasting, and cost control.
• Client-focused and solution-oriented with a collaborative approach to stakeholder engagement.
• Demonstrated sense of urgency, sound judgment, professionalism, and confidentiality.
• Proficiency in Microsoft Office and Google Workspace applications, including PowerPoint, Excel, Sheets, and Slides.
• Excellent written, verbal, and interpersonal communication skills.
• Willingness and ability to travel approximately 30% of the time.

Responsibilities

• Lead the creative journey for Gartner’s external conferences and internal corporate events, overseeing branding, environmental design, attendee engagement, and digital touchpoints across a global event portfolio.
• Manage conference and event projects from concept through execution, ensuring seamless delivery of branding, production, and attendee experience initiatives across both in-person and virtual formats.
• Project manage the planning, production, and implementation of signage, event builds, branding elements, furniture, and experiential components in collaboration with cross-functional conference teams.
• Integrate digital platforms and technology solutions into the overall conference experience to create cohesive and engaging attendee journeys.
• Partner with Gartner business units to understand event objectives and provide strategic recommendations that enhance attendee engagement and support business outcomes.
• Contribute to the development and implementation of operational processes, project management frameworks, and best practices to improve consistency, efficiency, and scalability across conferences and regions.
• Foster strong relationships with vendor partners, ensuring the delivery of innovative, high-quality, and brand-aligned solutions that meet Gartner standards.
• Apply a creative, proactive, and solutions-oriented mindset to continuously improve conference experiences, operational effectiveness, and stakeholder satisfaction.
• Manage event budgets with accuracy and accountability, including forecasting, cost negotiations, risk identification, production scheduling, and financial recommendations.
• Collaborate effectively with cross-functional teams to ensure successful planning, communication, and execution of conference branding and attendee experience initiatives.

Skills

Event management

Branding

Project management

Vendor management

Budgeting

Stakeholder management

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Job description

This role is responsible for the planning, development, and execution of branding and attendee experience initiatives across Gartner’s portfolio of internal and external global conferences and events. The position combines creative vision, operational excellence, and project management expertise to deliver engaging, high-quality experiences that enhance the attendee journey across both in-person and virtual environments. This individual will partner closely with business units, conference teams, and external vendors to execute impactful event experiences that align with Gartner’s brand standards and strategic objectives.

What you will do

• Lead the creative journey for Gartner’s external conferences and internal corporate events, overseeing branding, environmental design, attendee engagement, and digital touchpoints across a global event portfolio.
• Manage conference and event projects from concept through execution, ensuring seamless delivery of branding, production, and attendee experience initiatives across both in-person and virtual formats.
• Project manage the planning, production, and implementation of signage, event builds, branding elements, furniture, and experiential components in collaboration with cross-functional conference teams.
• Integrate digital platforms and technology solutions into the overall conference experience to create cohesive and engaging attendee journeys.
• Partner with Gartner business units to understand event objectives and provide strategic recommendations that enhance attendee engagement and support business outcomes.
• Contribute to the development and implementation of operational processes, project management frameworks, and best practices to improve consistency, efficiency, and scalability across conferences and regions.
• Foster strong relationships with vendor partners, ensuring the delivery of innovative, high-quality, and brand-aligned solutions that meet Gartner standards.
• Apply a creative, proactive, and solutions-oriented mindset to continuously improve conference experiences, operational effectiveness, and stakeholder satisfaction.
• Manage event budgets with accuracy and accountability, including forecasting, cost negotiations, risk identification, production scheduling, and financial recommendations.
• Collaborate effectively with cross-functional teams to ensure successful planning, communication, and execution of conference branding and attendee experience initiatives.

What you will need

• Bachelor’s degree preferred.
• 1-3+ years of experience in event management, experiential marketing, branding, conference planning, or a related field.
• Demonstrated experience managing creative and operational event initiatives within a collaborative team environment.
• Proven project management skills with the ability to successfully manage multiple priorities, deadlines, and stakeholders simultaneously.
• Experience managing external agencies, production partners, and vendor relationships.
• Knowledge of event design, environmental branding, space planning, and attendee experience development.
• Strong organizational skills with exceptional attention to detail and the ability to execute effectively in a fast-paced environment.
• Creative, innovative, and strategic thinker with a passion for delivering exceptional event experiences.
• Strong financial acumen, including budget management, forecasting, and cost control.
• Client-focused and solution-oriented with a collaborative approach to stakeholder engagement.
• Demonstrated sense of urgency, sound judgment, professionalism, and confidentiality.
• Proficiency in Microsoft Office and Google Workspace applications, including PowerPoint, Excel, Sheets, and Slides.
• Excellent written, verbal, and interpersonal communication skills.
• Willingness and ability to travel approximately 30% of the time.

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work

Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner, you’ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients’ AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You’ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

It’s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that’s reshaping the way we operate. If you’re passionate about AI and want to be part of a team that’s guiding the leaders who shape the world, Gartner is the place for you.

What do we offer

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive - working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 50,000 USD - 74,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.

Equal Employment Opportunity

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at [phone] or by sending an email to [e-mail].

Ready to grow your career with Gartner? Join us.