Conference Planner CONFERENCE EXPERIENCE REQUIRED

Civica Associations Conferences & Exhibitions; Centennial (CO); Remote; USD 50,000 - 90,000; Full time

Job summary

Join a dynamic and innovative association management company as a Conference Planner, where you will play a pivotal role in orchestrating engaging events that foster member participation and financial sustainability. This remote position offers the chance to manage various conferences and trade shows while collaborating with diverse stakeholders. With a focus on improving services and enhancing client relationships, you will thrive in a fast-paced environment that values organizational skills and attention to detail. Enjoy a corporate culture that promotes flexibility, generous vacation, and professional development opportunities, all while contributing to meaningful projects across multiple sectors.

Benefits

Generous Vacation

Flexible Hours

Telecommuting Opportunity

Health Insurance

Vision Coverage

Dental Coverage

Partial Cell Phone Reimbursement

401k

Paid Industry Membership Dues

Support for Educational Programs

Qualifications

• Bachelor's degree or equivalent experience required.
• 5+ years in conference/event management with budget management skills.

Responsibilities

• Manage national and regional meetings, conferences, and trade shows.
• Collaborate with stakeholders to ensure project deliverables.

Skills

Event Management

Budget Management

Sourcing and Contract Negotiation

MS Office Suite

Organizational Skills

Detail Orientation

Education

Bachelor's Degree

5+ Years of Experience in Event Management

CMP Certification (Preferred)

Tools

Event Registration Software

Exhibitor Management Software

Speaker Management Software

Job description

The Conference Planner will manage, execute, and collaborate with key stakeholders from various associations to plan events that increase member engagement and generate financial security for the associations.

This is a remote position.

In this role you will...

• Manage national, regional, and state association meetings, conferences, trade shows, special events.
• Collaborate with association committee members/volunteers to ensure deliverables per scope of project.
• Work with the internal team on end-to-end planning and management as aligned with scope of project.
• Learn and maintain a working knowledge of clients' business practices and ongoing needs.
• Look for ways to improve services and innovations for clients.
• Manage sourcing, RFP's and contract negotiations on assigned clients.
• Attend industry events, trade shows, and conferences.

Education and Experience...

• Bachelor's degree or a combination of education and related work experience.
• Minimum 5 years of experience in conference and event management required.
• Budget management required.
• Sourcing experience required to include RFP builds, negotiating skills, and contracting.
• Experience with MS Office including Teams, software for registration, exhibitor management, and speaker management required (flexible on platforms).
• Experience with exhibitor and sponsor fulfillment.
• Experience with trade show management.
• Experience in multi-client setting preferred, not required.
• CMP preferred, not required.
• Experience managing staff preferred, not required.

Skills and Abilities...

• Ability to thrive in a fast-paced environment.
• Ability to work on multiple clients at a given time to meet client deliverables.
• Organizational skills with ability to coordinate details in a logical process.
• Detail oriented with the eye to conduct quality checks on documents such as contracts, communications to client/attendees/exhibitors/sponsors, forms such as call for speakers, sponsor prospectus, etc.
• Prepare budgets, manage expenses, make recommendations, be able report on budget throughout the planning phases, and develop post-conference reports.
• Maintain a flexible schedule to accommodate travel for site visits, planning visits, onsite management, networking, and professional development.
• Ability to work effectively with many stakeholders of differing communication styles.

Benefits:

• Corporate culture of freedom & responsibility: generous vacation, flexible hours, opportunity to telecommute.
• Compensation commensurate with experience.
• Employees who work a year or more receive an economic interest in the company (expires if you leave our employ).
• Health insurance & company-funded Health Savings Accounts.
• Vision coverage.
• Dental coverage.
• Partial cell phone reimbursement.
• 401k
• Up to two industry membership dues paid annually.
• Company support of the cost of attending educational programs, as approved by a manager.

Civica Associations Conferences & Exhibitions is a medium-sized, innovative association management company, with clients in many sectors, including health care, education, and public safety. We are a fast-paced office, expanding, and need additional support to help us manage and deliver the highest level of service to our clients.

Civica is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.