Conference & Events Specialist

The Aerospace Corporation; Chantilly (VA); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health care

Paid holidays

401(k) plan

Relocation assistance

Education assistance

Job summary

The Aerospace Corporation in Chantilly, VA seeks a Conference and Events Specialist to execute a broad range of corporate events from concept to completion, interfacing with senior leaders and engineers.

You will manage logistics, venues, AV, catering, graphics, and website registrations using Cvent, ensuring on-time delivery and accurate reporting. A 3+ year track record and an Associate’s Degree are required; ability to obtain a security clearance and U.S. citizenship are mandatory.

Qualifications

• Associate’s degree required.
• 3+ years’ experience running events (concept to execution).
• Ability to manage multiple projects, deliverables and timelines.
• Strong organizational skills and customer service orientation.
• Experience with online and virtual meeting platforms (Zoom, MS Teams).

Responsibilities

• Project manage, develop, produce, and execute corporate events.
• Coordinate workshops, conferences, customer and executive events, and large internal functions.
• Manage venue logistics, AV, catering, and security with facilities staff.
• Develop and manage Cvent websites for registration and reporting.
• Ensure on-time execution and day-of logistics coordination.

Skills

Project management

Independent work

Customer service orientation

Strong organizational skills

Online meeting platforms (Zoom, MS T e

Education

Associate’s Degree

Tools

Zoom

MS Teams

Cvent

Job description

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

Job Summary

The Aerospace Corporation is seeking a Conference and Events Specialist to join our Corporate Strategic Events – East Coast team. In this vital role, you will be responsible for the execution of successful events from concept to completion. You will manage different types of events, to include corporate events interfacing directly with our senior leaders as well as assisting our engineers and scientists in executing mission events on behalf of Aerospace’s customers.

Work Model

This position is full time, based at our corporate headquarters in Chantilly, Virginia. At times, this position will have work requirements that fall outside of normal working hours due to events.

What You’ll Be Doing

Work collaboratively and independently, to project manage, develop, produce, and execute a variety of corporate events, logistics, planning, and administrative needs. These will include external workshops and conferences, customer events, executive events as well as large‑scale internal employee functions.

• Work with vendors (as required) for quotes for services through coordination of day of execution.
• Manage venue logistics with onsite facilities staff to include room set up, audio visual, catering, and security.
• Work with graphics department on display and other printed materials.
• Develop and manage Cvent websites to collect registration fees and provide reporting to Event Chairs and Security.
• Ensure successful execution of each event and coordinate all day‑of logistics including monitoring time schedules, deliveries, and event production.

What You Need to be Successful

Minimum Requirements for the Conference & Events Specialist II: Associate’s Degree

• Three or more years’ experience running events (from concept to execution)
• Ability to work independently, track and manage multiple projects, deliverables and timelines
• Proven customer service orientation; ability to anticipate what a client may need next and have the initiative to start working a solution before being asked.
• Strong organization capability and attention to detail
• Previous experience with online and virtual meeting technologies and platforms (Zoom, MS Teams, and similar platforms)

This position requires ability to obtain and maintain a security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

In addition to the above, the minimum requirements for the Conference & Events Specialist III include:

• Five or more years’ experience running events (from concept to execution)

How You Can Stand Out

• Bachelor’s degree in a hospitality or related field
• Certification in Events Management or CMP certification
• Experience with building websites in Cvent
• Examples of leadership
• Experience with ticketing/registration management platform (Cvent, Eventbrite)
• Currently possess, or ability to obtain, a TS/SCI security clearance

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min - Max) $26.70 - $40.10 Pay Basis: Hourly

Leadership Competencies

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs

An inclusive work environment built on teamwork, flexibility, and respect We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [e-mail].

Right Place

The Aerospace Corporation has over 26 locations nationwide, which allows us to build a workforce that will nurture the best ideas, and generate the most novel innovations and solutions to our nation’s toughest space enterprise challenges.

Right Path

Aerospace covers all stages of the space lifecycle, from concept to operations. We believe our people are our most valuable resource and that’s why we propel our employees forward in their careers through ongoing education, training, and professional development.

Right Purpose

We can all serve a mission much greater than ourselves, and at Aerospace that is exactly what we do. By hiring the industry’s most preeminent scientists and engineers, Aerospace advances emerging technologies that protect some of the most critical missions on Earth and above it.

U.S. citizenship is required for those positions.