ADMIN SPECIALIST IV

The Aerospace Corporation; El Segundo (CA); On-site; USD 55,000 - 82,000; Full time

Benefits offered by this job

Competitive compensation

Telework options

Relocation assistance

401(k) plan with match

Healthcare benefits

Education programs

Job summary

The Aerospace Corporation is seeking a driven Senior-level Administrative Partner to work directly with the General Manager in El Segundo, CA. You will partner with leaders, manage complex calendars, coordinate travel, and streamline divisional workflows to ensure timely decisions and efficient operations.

You will foster cross-team collaboration, own process improvements, and provide executive administrative leadership across multiple US locations. A TS/SCI clearance is required for this role.

Qualifications

• High School Diploma, GED or equivalent.
• Advanced admin skills: project coordination, strategic task execution.
• Proficient with Office tools: Outlook, Word, PowerPoint, Teams, SharePoint, Excel.
• Ability to obtain TS/SCI clearance; US citizenship required.

Responsibilities

• Act as partner, representative, and contact for GM with internal mgmt and senior leaders.
• Organize and prioritize critical issues for efficient decision making.
• Oversee admin support for the division (on-boarding, timesheet auditing, training).
• Coordinate and track special projects and deliverables across teams.
• Arrange travel, logistics, and expense reporting for senior leaders.
• Improve processes and ensure operational efficiency and coverage.

Skills

Advanced admin

Project coordination

Strategic execution

Organizational skills

Writing & proofreading

Communication skills

Education

High School Diploma

Tools

Teams

Concur

Workday

JIRA

Confluence

Outlook

PowerPoint

Excel

Job description

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space. At the Mission Payloads Division (MPD), we are pioneers in remote sensing systems that guide our country’s space enterprise. Our talented and dynamic people create and flourish in electronics, sensors, radar, artificial intelligence (AI), and advanced data network domains. We boldly advance technology through our research and development and then forward to demonstration and integration. With innovative laboratories and prototyping, MPD delivers groundbreaking results. We guide our Department of Defense, intelligence community, and civil clients to enhance national productivity and security and tackle the most critical missions. Bring your intelligence and creative spirit and join us at MPD! We are seeking a driven and confident Senior-level Administrative Partner to work directly with the General Manager.

In this pivotal role, you will be a key contributor to the division's leadership team, offering strategic and forward-thinking insights to drive team and organizational success. You will be responsible for anticipating needs, making informed recommendations, and actively participating in planning and decision-making processes. Your duties will include streamlining workflows, ensuring alignment with organizational goals, and providing collaborative administrative leadership to enhance overall operations. Strong problem-solving skills, process ownership, and effective communication with leaders, colleagues, and customers across the organization are essential to ensure smooth operations and the timely achievement of internal and external deadlines. The selected candidate will be required to work full-time at our corporate facilities in El Segundo, CA.

What You’ll Be Doing

• Act as a partner, representative, and point of contact for GM by working closely with and fostering connections with internal management, government customers, contractors, andexternal senior leaders
• Organize and prioritize critical issues and information for the leader(s) to facilitate efficient decision making
• Oversee coordination of employee admin support for the division (e.g., office space, on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)
• Coordinate and facilitate special projects for the division including tracking actions items and deliverables
• Coordinate division, corporate, and customer reports/deliverables/org charts (compile/edit/publish)
• Provide input and feedback on GM/Division-level activities and decisions, with follow-up communications and coordination
• Execute strategic, proactive, and complex calendar/meeting/event planning management and schedule resolution across multiple time zones and departments, and organizational levels
• Arrange travel coordination, logistics, and expense reporting for senior leadership
• Improve and ensure effective processes/systems within the division that provide superior organization,efficiency and industry-lead technicalbestpractices
• Coordinate timely support across multiple US geographic locations (such as El Segundo, Chantilly, Colorado Springs)
• Collaborate with admins across the corporation to achieve coverage and increase efficiencyand consistency

What You Need to be Successful

• Minimum Requirements: High School Diploma, GED or equivalentis required
• Advanced administrative skills: project coordination, strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• Advanced technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel
• Advanced communication & interpersonal skills: leadership, collaboration, strategic thinking, problem-solving, emotionalintelligence, diplomatic, judgment, business acumen, and decision making, across all levels of the organization
• Ability to rapidly adapt to changing environments and anticipate needs of the organization
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
• Ability to work independently and/or cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction
• Ability to obtain and maintain an active TS/SCI clearance , U.S citizenship is required to obtain clearance

What You Can Stand Out

• Prior experience as a senior admin or similar role
• Familiarity with enterprise software packages such as Teams, Concur, Workday, JIRA, Confluence
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills. (Min - Max) $39.70 - $59.50 Pay Basis: Hourly

Leadership Competencies

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits. Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

Equal Opportunity Commitment

The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state and federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [e-mail] . You can also review Know Your Rights: Workplace Discrimination is Illegal.

Right Place

The Aerospace Corporation has over 26 locations nationwide, which allows us to build a workforce that will nurture the best ideas, and generate the most novel innovations and solutions to our nation’s toughest space enterprise challenges.

Right Path

Aerospace covers all stages of the space lifecycle, from concept to operations. We believe our people are our most valuable resource and that’s why we propel our employees forward in their careers through ongoing education, training, and professional development.

Right Purpose

We can all serve a mission much greater than ourselves, and at Aerospace that is exactly what we do. By hiring the industry’s most preeminent scientists and engineers, Aerospace advances emerging technologies that protect some of the most critical missions on Earth and above it.

Aerospace employees working in organizations with technical responsibilities are required to obtain a Security Clearance. U.S. citizenship is required for those positions.