Conference Coordinator

Compass Group USA; Salt Lake City (UT); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Employee Assistance Program

FSAs

Personal Leave

Job summary

The Conference Coordinator will work closely with executives and admin staff to plan and coordinate meetings, conferences, and events at Salt Lake City locations. You will manage bookings, confirm details, and coordinate AV, catering, and room setups to ensure seamless execution.

Preferred applicants will have a four-year degree, strong MS Office skills, and at least two years in hospitality event planning, with outstanding customer service and a proactive mindset.

Qualifications

• Four year college degree preferred.
• Proficient in Microsoft Office.
• Two years of planning experience in hospitality industry.
• Proactive mindset to anticipate and support changes in our business.
• Keep abreast of industry trends and share information with staff.
• Exceptional customer service abilities.

Responsibilities

• Handle meeting room bookings using the reservation system and allocate space to maximize utilization.
• Send initial confirmations and follow up prior to events to confirm status and needs.
• Coordinate services for meetings (AV, food & beverage, room setups, signage, materials).
• Communicate client needs to internal teams and subcontractors before, during, and after events.
• Maintain positive client relationships and respond promptly to inquiries.

Skills

Proactive mindset

Exceptional customer service

Industry trend awareness

Education

Four year college degree preferred

Tools

Microsoft Office

Job description

Select how often (in days) to receive an alert:

× Earlier pay, easier saving. Even is the money app that makes it happen. A new benefit for all Frontline Associates.

Conference Coordinator

Position Title:Conference Coordinator Goldman SLC

Pay 11

Other Forms of Compensation:

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

Job Summary

The Conference Coordinator will interact closely with the Firm’s executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other events held at the Firm’s locations in Salt Lake City.

Key Responsibilities:

The Conference coordinator is responsible for:

• The Conference coordinator is responsible for:

  Handling meeting room bookings, utilizing the reservation system and focusing on the strategic assignment of meeting space to maximize utilization.
• Sending initial confirmations in connection with bookings and following up at specified intervals prior to the event to confirm the status of the meeting, the accuracy of participant counts, the need for special equipment, etc.
• Coordinating a wide range of services for meetings which have been booked, including Audio Visual requirements, food and beverage requests, conference room set-ups, signage, distribution of materials, etc.
• Conferring with clients before, during and after their events, maintaining a positive relationship and responding to inquiries and requests in a timely manner.
• Communicating to all relevant internal departments and subcontractors the specific needs of the client, both in advance of and during meetings.

Preferred Qualifications:

• Four year college degree preferred
• Proficient in Microsoft Office
• Two years of planning experience in hospitality industry
• Proactive mindset to anticipate and support changes in our business
• Keep abreast of industry trends and share information with staff
• Exceptional customer service abilities

Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Rapport maintains a drug-free workplace.

Associates in Rapport are offered many fantastic benefits.

• Medical
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Personal Leave

Rapport a specialized division of FLIK Hospitality Group