Conference and Event Specialist

Creighton University; Fort Wayne, Omaha (IN, NE); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Conference and Event Specialist to join their dynamic team. This full-time position involves planning and executing a variety of events that enhance the university's mission. The ideal candidate will have a strong background in event management, excellent client relations skills, and a passion for creating memorable experiences. You will collaborate with diverse teams and community partners to ensure successful events while upholding the institution's core values of diversity and inclusion. If you're ready to make an impact and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in event management with a focus on client relations.
• Bachelor's degree in marketing, communications, or event management required.

Responsibilities

• Plan and coordinate non-academic events for the president's office.
• Support clients with event logistics, including budget and vendor coordination.

Skills

Event Management

Client Relations

Budget Management

Logistics Coordination

Marketing

Education

Bachelor's degree in Marketing

Bachelor's degree in Communications

Bachelor's degree in Event Management

Tools

StarRez

Job description

Creighton University in Omaha, NE is seeking to hire a Conference and Event Specialist for the division of Student Life.

Responsible for planning, coordinating, and implementing non-academic events (internal and external) that support the president's office; academic ceremonial events on either the Omaha or Phoenix campus. Develop and strengthen partnerships within and across divisions and work collaboratively with students, employees, and community partners. Assist the Signature Events team with event execution by providing onsite event support when needed.

Provides key support to the Summer at Creighton program, guiding individuals and groups from initial request through their stay, including billing and campus services inquiries. Assists with direct sales, marketing, appointment calls, and campus tours for current and prospective clients.

This is a full-time position (12 months) requiring some evening and weekend hours, especially during peak times, with 40+ hours per week. Some travel (<5%) may be required.

Key Responsibilities

1. Support the Signature Event services team in planning and logistics for internal and external clients.
2. Meet with clients to understand their event needs, including budget, catering, AV, parking, and marketing; promote events; manage RSVPs; handle day-of logistics and troubleshooting.
3. Work with finance to process invoices, bill clients accurately, and reconcile budgets.
4. Support Summer at Creighton clients throughout the year, serving as a main contact for requests, contract negotiations, bookings, and vendor coordination.
5. Uphold Creighton's core values, promote diversity and inclusion, and adhere to university standards and regulations.

Qualifications

1. Bachelor's degree in marketing, communications, or event management.
2. At least 3 years of experience in events management.
3. Experience managing contracts and vendor relationships preferred.
4. Ability to troubleshoot logistics with internal resources.
5. Experience with StarRez or similar housing/summer conference management systems preferred.

How to Apply

Applicants should submit a cover letter and updated resume via the online application. For questions, contact [e-mail].

AAP/EEO Statement

Creighton University is committed to a safe, inclusive, and non-discriminatory environment, welcoming applicants regardless of race, color, religion, sex, national origin, age, disability, veteran status, or other protected statuses.

Disclosure Statement

This job description is not exhaustive. Regular attendance is essential. Duties and responsibilities may change at any time with or without notice, and employees may be required to work beyond normal hours during peak periods.