Conejo Senior Volunteer Program Director

Conejo-Recreation-

Thousand Oaks (CA)

On-site

USD 65,000 - 85,000

Full time

5 days ago

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Benefits offered by this job

Health insurance

Vision benefit

Section 125 plan

CalPERS retirement

Job summary

Conejo Recreation and Park District in Thousand Oaks, CA, seeks a dedicated program manager to lead the Conejo Senior Volunteer Program (CSVP). Under general supervision, you will organize activities, build partnerships with community organizations, and supervise staff and volunteers to deliver meaningful senior volunteer opportunities.

Responsibilities include budgeting, grants administration, grant reporting, and developing fundraising events.

Qualifications

Bachelor’s degree in recreation, gerontology or related field.
Two years of group recreational activity leadership experience including supervisory, public relations or marketing skills.
At least one year of volunteer management and grant preparation/compliance experience preferred.

Responsibilities

Plan, schedule, supervise and participate in CSVP unit activities.
Develop partnerships and volunteer opportunities with agencies.
Prepare publicity materials and presentations for partners and stakeholders.
Monitor program budget and grants; approve expenditures.
Administer multiple grant programs including Senior Nutrition Program oversight.

Skills

Supervisory

Public relations

Marketing skills

Budget management

Grant writing

Education

Bachelor’s degree in recreation/gerontology

Volunteer management experience

Grant preparation/compliance experience

Job description

Summary

Under general supervision, plans, organizes and implements the Conejo Senior Volunteer Program (CSVP) to provide meaningful volunteer opportunities for seniors; develops partnerships and relationships with community organizations; and performs other duties as assigned.

Essential Duties & Responsibilities

Plans, schedules, assigns, supervises and participates in the District's CSVP unit typically consisting of part-time employees and volunteers; organizes and conducts program events, activities and services; interprets and communicates District policies to staff and ensures compliance with applicable federal, state and District safety regulations; interviews and participates in selecting new staff; establishes performance requirements; regularly monitors, evaluates and addresses performance.

Contributes to the development of and monitors performance against the program budget and grants; approves purchases and other expenditures in accordance with District policies and procedures.

Develops partnerships and volunteer opportunities for seniors with government agencies, not-for-profits and other service organizations; contacts local agencies, liaises with volunteer sites to ensure maximum satisfaction for both the senior volunteer and the hosting site; provides conflict resolution, as necessary.

Notifies and connects seniors with suitable short- and long-term volunteer opportunities and events within the District and with partners; prepares publicity materials and produces presentations to partners and other stakeholders to promote participation in activities.

Develops relationships, liaises and identifies programmatic services needs with seniors; assists supervisor with the development, enhancement and implementation of new and existing services and programming for seniors; assists in monitoring program effectiveness and tracking metrics and data used for funding and program evaluation.

Identifies, applies for and administers various grants and other funding sources to support program initiatives; develops or identifies sponsorships, events and engagement opportunities within the District for partnership support and participation.

Coordinates events, activities, finances and meetings of the CSVP Advisory Council; develops council fundraising guidelines and includes supervision of multiple fundraisers.

Prepares and maintains a variety of records, reports and correspondence including grant budget and program tracking reports.

Administers multiple grant programs including management and supervision of the Senior Nutrition Program including oversight of the Goebel Café as well as the CSVP Free Tax Preparation Program.

Other Duties & Responsibilities

May drive a District or personal vehicle.

Represents the District in the community.

Exempt employees may be required to work nights and weekends.

Performs other related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any combination of experience and training that would likely provide the required knowledge, skill and/or ability listed below is qualifying.

Education and Experience

A typical way to obtain the knowledge and abilities would be: a bachelor’s degree with emphasis in recreation, gerontology or a closely related field, and two years of group recreational activity leadership experience including supervisory, public relations or marketing skills; or an equivalent combination of education and experience. At least one year of volunteer management and grant preparation/compliance experience is preferred.

Language Ability

Ability to read, analyze and interpret documents in area of expertise, technical procedures, or government regulations. Ability to write reports, correspondence, procedure manuals or articles. Ability to effectively communicate, present information in oral and written form, and respond to questions from managers and the public. Ability to speak Spanish is desirable.

Math Ability

Ability to calculate figures and amounts such as percentages and costs. Ability to develop and monitor budgets. Ability to compile and interpret statistical information used in grant tracking and reporting.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in standardized situations. Ability to interpret a variety of instructions provided in written or oral form. Ability to exercise a high degree of independent judgment.

Certificates and Licenses

Adult and Pediatric First Aid & CPR/AED within 90 days of hire.

A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.

Department of Justice fingerprint clearance.

Proof of a negative TB skin test.

ServSafe Food Manager Certification

Supervisory Responsibilities

Typically supervises part-time employees and volunteers in the recreation department. The number of part-time employees supervised varies depending on unit assignment.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in a community center or office environment subject to frequent public contact and interruption, and to intermittent exposure to individuals acting in a disagreeable fashion. The noise level is usually moderate. The employee frequently works in the field and in outdoor weather conditions; extreme heat or cold; and where the noise level may be loud. Exposure to hazardous conditions in the environment varies depending on unit assigned.

Physical Demands

The physical demands described here are representative of those that should be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk and sit; use hands to finger, handle or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee is frequently required to lift, push or pull up to 25 pounds. The physical demands vary depending on unit assignment.

Selection Process

Based on the information provided in the application documents, those candidates with the most desirable qualifications will be invited to continue in the selection process. Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination.

Written Test/Practical Exercise: A written test and a practical exercise may be used, in addition to the appraisal interview.

Appraisal Interview: A job related appraisal interview will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.

After the Appraisal Interview, the top candidates will be invited to a staff interview.

Tentative Schedule: Interviews will be taking place starting the week of November 30th.

All applicants will receive a written response to their standing in the selection process.

NOTE: THE DISTRICT DOES NOT REIMBURSE APPLICANTS FOR TRAVEL, LODGING, OR OTHER EXPENSES RESULTING FROM THEIR PARTICIPATION IN THE SELECTION PROCEDURE.

In accordance with the Immigration and Control Act of 1986, the Conejo Recreation and Park District must verify that all new employees have written proof of their right to work in the United States at the time of hire.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES

The District encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act. Individuals who will require a reasonable accommodation to take a test as part of the selection process must notify Human Resources. Applicants with disabilities that affect sensory, manual or speaking skills may be provided with a test in a format that does not require the use of the impaired skill. Persons requesting reasonable accommodation will be required to provide documentation of such need.

Note: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

Position subject to pre-employment physical and Tuberculosis clearance

This position will close by the filing deadline or when the listed number of applications are received, whichever occurs first if one is indicated.

Additional information about the District can be found on our website at www.crpd.org. Equal Opportunity Employer

BENEFITS

Health Insurance Benefits: Medical, dental, and life insurance benefits are offered.

Health Insurance/Cafeteria Plan Allowance: A monthly allowance is provided by the District for use towards medical/dental/life insurance benefits for employees and their eligible dependents.

Vision Benefit: Reimbursement of up to $350 per fiscal year for expenses paid by the employee for vision care services.

Section 125 Plan: This provides for pre-tax deductions for dependent care (such as child care expenses) and health care expenses (such as out-of-pocket medical, dental and vision expenses).

New employees participate in a 2% @ 62 retirement plan through the California Public Employees' Retirement System (CalPERS) (unless considered 'classic' members as defined by CalPERS). There is an employee contribution and an employer contribution.