Concierge Coordinator

Jones Lang LaSalle Incorporated; Bellevue (WA); On-site; USD 71,900 - 79,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision care

Paid parental leave

Paid time off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Workplace Experience Concierge Coordinator for our Atlassian Bellevue office. This on-site role supports concierge and day-to-day service delivery, including reception, events, and guest relations.

You will collaborate with Facilities and global teams, manage Jira tickets for employee offerings, and ensure exceptional customer experiences. 1–2 years in hospitality or service roles preferred; strong English communication essential.

Qualifications

• 1–2 years of experience in experience services, hospitality, events, facility or property management preferred.
• Excellent verbal and written communication skills with the ability to communicate clearly and professionally.
• Proficient with G-Suite; Confluence, Jira, and Coupa skills are a plus.
• Strong customer service orientation and ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Represent the Concierge team as the initial contact for Atlassian-related inquiries and feedback.
• Provide warm, proactive front-of-house support and manage daily operations to ensure a welcoming environment.
• Coordinate events, tickets, office services, and vendor relationships to maintain high standards of service.

Skills

Customer service

Communication skills

English proficiency

Problem-solving

Education

Experience services/hospitality

Tools

Confluence

Jira

Coupa

Job description

Concierge CoordinatorDirect naar hoofdinhoud gaan#Concierge Coordinator page is loaded## Concierge CoordinatorSolliciterenremote type: On-sitelocations: Bellevue, WAtime type: Full timeposted on: Vandaag geplaatstjob requisition id: REQ520930**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.## **Workplace Experience Concierge Coordinator**### ### We have an incredible opportunity for a Concierge Coordinator to join our Workplace Experience team on the Atlassian account. In this role, you will work with the Concierge Manager and be responsible for all aspects of experience-focused services including soft services, amenity programming, customer experience, and day-to-day service delivery in support of Atlassian's office in Bellevue.### Service delivery includes, but is not limited to, reception, concierge services, amenities, wellbeing, food services, meeting and event planning, mail, print, and other high-touch services. This client-facing role requires outstanding client service and communication skills from the C-Suite down. It provides the opportunity to combine your passion for service, brilliant people skills, and enthusiasm for creating a hospitality-focused environment.### The ideal candidate is a great communicator whose intrinsic purpose is to build a sense of community and connection, with a tireless focus on delivering unique, magical, and memorable experiences that align with JLL and Atlassian values and Atlassian's highly engaging culture.### Key Responsibilities### This is an onsite role based at the Atlassian Bellevue office.### Customer Experience & Service Delivery:* ### Support the Concierge Manager as needed to meet the needs of clients and partners* ### Provide assistance and direction according to customer requests, appropriately handling queries from employees, visitors, and guests* ### Seek out information, build knowledge of standard processes and procedures, and exercise professional judgment while supplying end-to-end customer experience* ### Support processes and manage Jira tickets associated with Workplace Experience employee offerings including Intentional Togetherness Gatherings, Office Event Support, 'For You' Services, Meaningful Moment Services, and Kudos program* ### Work cooperatively with internal departments and external vendors to ensure quality customer service* ### Work closely with Facilities, global Concierge peers, and Atlassian to understand goals, objectives, and focus areas for Workplace Experience* ### Ensure service excellence in day-to-day operations* ### Understand and adhere to all JLL and Client policies and values* ### Understand and adhere to all operational systems and processes, offering suggestions for improvement or innovation where needed### ### Front of House & Daily Operations:* ### Accommodate all Front of House areas ensuring they are presentable at all times* ### Provide a warm and friendly welcome to all customers and visitors, actively engaging with each individual* ### Maintain professional personal presentation at all times, elevating and upholding grooming standards across the team* ### Assist with workplace-related tickets and requests* ### Manage voicemail messages, shipping and receiving, and security/access cards* ### Support financial reporting and procurement processes* ### Effectively utilize the visitor management system to ensure a smooth check-in and check-out process* ### Effectively communicate operational risks and adhere to established escalation processes* ### Assist Workplace Experience Team with special projects as assigned* ### Provide general administrative and clerical support including creating and maintaining playbooks, trackers, and progress pages* ### Attend regular team training and complete professional development courses* ### Understand internal tools to support daily operations and complete all required duties within requested timeframes* ### Provide guidance during daily operations and emergencies, acting as floor warden where required### ### Exceptional Customer Service:* ### Represent the Concierge team as the initial point of contact for all Atlassian inquiries, issues, and feedback related to workplace services* ### Anticipate and respond to the needs and concerns of the client, transforming problems into opportunities* ### Take ownership of every employee's onsite experience and seek opportunities to go above and beyond* ### Attend weekly Operations Meetings with Facilities, IT, and other departments for upcoming events* ### Collaborate with Workplace Events Team to curate and maintain a repository of remote activities including social, team building, and foundation activities* ### Drive arrival experience for traveling Atlassians including office tours, luggage storage, and arrangement of transportation when required* ### Deliver intuitive service by anticipating needs or concerns and exceeding Atlassian expectations* ### Spend a minimum of two hours per day welcoming employees at reception or employee entrances and walking floors to ensure workspaces are stocked and maintained* ### Receive and respond to all requests or issues within one day of receipt, including personal follow-up to ensure questions and requests are answered* ### Perform additional job duties as requested### ### Client Focus & Relationship Management:* ### Demonstrate proactive and professional approach to customer service and stakeholder engagement* ### Interact effectively with a wide range of client staff, including senior levels* ### Identify potential risks and escalate appropriately to ensure no privacy breach, security incident, or disruption to Atlassian's operations* ### Monitor and manage third-party vendor performance related to service delivery* ### Proactively identify and escalate risks and issues at the account level* ### Engage in a culture of continuous improvement and innovation by leveraging business intelligence, adopting best practices, and participating in development of new tools and process re-engineering### ### Critical Competencies for Success* ### Manage multiple priorities with precision, consistently meeting SLAs (≥95%) and delivering projects on time with full compliance to service workflows* ### Maintain budget awareness and adherence to financial guidelines across catering and operational allocations* ### Embody a hospitality-first approach in every interaction, upholding front-of-house readiness, presentation standards, and professionalism* ### Target >4.8/5 requester satisfaction and ≥85% planner scores, actively collecting and acting on feedback to improve the experience* ### Submit at least one PitStop initiative per month with clear before/after impact metrics* ### Complete all assigned AI and Rovo training modules (minimum one per quarter) and actively integrate AI tools into daily workflows* ### Apply an "AI/Automation Review" lens to all projects, identifying where tools were or could be leveraged* ### Communicate proactively, share learnings through team forums, and support transparency and accountability across the global Concierge organization### ### Results Focus:* ### Demonstrate client commitment with attention to detail and effective support to ensure consistency* ### Apply effective time management, organizational, and planning skills* ### Apply a risk management mindset to all aspects of operation* ### Adapt to change and demonstrate resilience* ### Achieve and exceed goals including performance and customer service goals* ### Execute in a manner consistent with SLAs, standard processes, professional brand image, and compliance with applicable local laws, rules, and regulations### ### Key Skills* ### Self-motivated, confident, and energetic* ### Customer/Client Experience focused* ### Problem-solving skills and capacity to deal with ambiguity* ### Ability to effectively deal with high-paced environment and situations* ### Flexible and able to adapt to rapidly changing situations* ### Goal-oriented with ability to focus on meeting all performance targets* ### Strong communicator with good presentation skills and strong verbal and written communication skills in English; active listener* ### Exhibits honesty and trustworthiness### ### Qualifications* ### 1-2 years of prior experience in experience services, hospitality, events, facility or property management, and/or knowledge of commercial real estate or hospitality industry preferred* ### Excellent verbal and written communication skills with the ability to communicate in a clear, concise, professional manner* ### Delivers results in a fast-paced environment with a record of initiative, integrity, and good judgment* ### Proficient skills in G-Suite* ### Confluence, Jira, and Coupa skills are a plus### ### Location: Bellevue, WA – Atlassian Office### Work Schedule: Full-time, Monday to Friday, 8:00 AM to 5:00 PM### ###This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.**Estimated compensation for this position:**71,900.00 – 79,000.00 USD per year*This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.***Location:**On-site –Bellevue, WAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:**JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily PayAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.**California Residents only**If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.