Compliance Systems Specialist

Zen Educate; Chicago (IL); On-site; USD 50,000 - 61,000; Full time

Job summary

Zen Educate Inc. in Chicago is seeking a Compliance Systems Specialist to ensure high-quality, compliant educator onboarding.

You will vet educators, verify credentials, and coordinate with vendors for background checks and fingerprinting to support safe classroom staffing. In this role, you will manage regulatory filings, maintain licenses, and collaborate with Recruitment and Accounts to stay aligned on market timelines.

Qualifications

• Meticulous with ability to manage multiple tasks and deadlines.
• Clear written and verbal communication across teams.
• Knowledge of regulatory standards in education or compliance.
• Experience managing projects and timelines.
• Comfort with technology and cloud-based tools.

Responsibilities

• Investigate state regulations and licensing standards for onboarding expansions.
• Establish vendor partnerships for fingerprinting, background checks, and drug screenings.
• Manage administrative filings to secure licenses and access verification tools.
• Coordinate with Recruitment and Account Management on regulatory timelines.
• Develop scalable compliance frameworks for new markets and hand off maintenance.

Skills

Attention to detail

Strong communication

Regulatory knowledge

Project management

Tech-savvy

Tools

Google Workspace

Job description

$55,000 - $55,000 a year

Job Title: Compliance Systems Specialist

Location: Chicago, IL

Salary: $55,000

Hours: Mon - Fri 8am - 5pm (40 hours per week)

Make a Real Impact as a Compliance Systems Specialist at Zen Educate

Are you ready to join a mission-driven company and play a crucial role in building a better future for education? Zen Educate is a high-growth tech startup on a mission to revolutionize how schools find temporary teaching staff. We believe that by creating a transparent and efficient platform, we can help schools save money while empowering teachers to earn more, and that means more resources stay where they belong: in the classroom.

We're looking for a Compliance Systems Specialist to join our team. This isn't just an administrative role; it's a chance to be a guardian of quality and safety. You'll be on the front lines, ensuring that every educator who walks into a classroom through our platform is fully vetted, qualified, and prepared to make a positive impact.

What You'll Be Doing

• Investigating state regulations and credentials in collaboration with our Growth team to uncover regional licensing standards when expanding educator onboarding into new territories.
• Establishing partnerships with key vendors across targeted territories, including providers for fingerprinting, background checks, and drug screenings to ensure seamless operations.
• Managing critical administrative filings to secure corporate licenses, local authorizations, and access to state background verification tools.
• Partnering across internal teams like Recruitment and Account Management to keep everyone aligned on regulatory timelines and hiring prerequisites during market launches.
• Building agile compliance frameworks for new territories, then seamlessly handing off ongoing maintenance to our core compliance operations once established.

Who We're Looking For

This role is perfect for a self-motivated and highly organized individual who is passionate about making a difference. You should be:

• A meticulous and detail-oriented individual with an ability to manage multiple tasks and deadlines.
• Comfortable with technology and proficient in tools like the Google Suite.
• An excellent communicator, both in writing and in conversation.
• Confident in handling sensitive information with the utmost discretion and confidentiality.
• Driven by a passion for child safety in education, understanding that your work directly contributes to a secure and supportive learning environment.
• A skilled project manager capable of balancing complex priorities, maintaining strict schedules, and adapting seamlessly in dynamic environments.
• Thorough and research-driven, with a knack for analyzing complex regulatory standards and educational guidelines while ensuring absolute accuracy.