Compliance Support Admin. - Part Time Evenings

Top-Rx-LLC; Bartlett (TN); On-site; USD 50,000 - 70,000; Full time

Job summary

Top-Rx-LLC in Bartlett, TN is seeking a Compliance Specialist to ensure adherence to state and federal regulations, including DEA, FDA, and State Board requirements. The role supports the distribution center and controlled-substance processes, reporting to the Compliance Manager with a Monday–Friday schedule and rotating Saturdays.

The ideal candidate has 1+ year in Regulatory Compliance, strong MS Office skills, and experience with warehouse and operations software.

Qualifications

• Associate degree or equivalent level of industry knowledge.
• 1+ years of experience in Regulatory Compliance desired.
• Strong Microsoft Office skills; familiar with Excel, Word and Outlook; able to work with warehouse and operating software.

Responsibilities

• Ensure adherence to Compliance SOPs.
• Review customer accounts for controlled substances orders to meet regulatory requirements.
• Support onboarding for new and reinstated customer accounts.
• Assist in preparing and responding to customer audit requests.
• Provide support to Compliance team and director as needed.
• Contribute to special projects as assigned.
• Maintain inventory accountability records for controlled substances.
• Support facility licensure with governing bodies.
• Manage access controls and documentation for restricted areas.
• Maintain documentation for controlled substance destruction.
• Report theft, loss or diversion to authorities.
• Respond to inquiries and compile information for audits and site visits.
• Perform other duties as assigned.

Skills

Accountability

Analytical Skills

Assertiveness

Communication

Decision Making

Tactful

Accuracy

Problem Solving

Time Management

Honesty

Integrity

Detail Oriented

Organized

Education

Associate degree or Equivalent level of industry knowledge

Tools

Microsoft Office

Excel

Word

Outlook

WMS software

Company systems

Job description

Description

POSITION SUMMARY

This position is responsible for ensuring compliance with all applicable state and federal regulations, including those of the Drug Enforcement Administration, the FDA, and the State Board of Pharmacy or Department of Health. This position may also serve in a staff (advisory) capacity for processes related to compliance within the Distribution Center and the controlled-substance cage and vault. This position reports directly to the Compliance Manager. Hours Monday thru Friday (4:00 pm - 8:30 pm) Rotating Saturdays - short afternoon shift.

ESSENTIAL FUNCTIONS:

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodation. Any reasonable accommodation may be provided to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statements

• Ensure adherence to all Compliance Standard Operating Procedures (SOPs).
• Review customer accounts that request the ability to order controlled substances for compliance with regulatory requirements.
• Support onboarding for new and reinstated customer accounts.
• Assist in preparing and responding to customer audit requests.
• Provide support to other Compliance Specialists, the Compliance Manager, and the Director of Compliance as needed.
• Contribute to special projects as assigned.
• Maintain accurate inventory accountability records for all controlled substances.
• Support the maintenance of facility licensure with all applicable governing bodies.
• Manage access controls, records, and compliance for secure/restricted areas.
• Maintain documentation and processes for controlled substance destruction.
• Report theft, loss, or diversion of products to regulatory authorities in accordance with applicable regulations.
• Respond to inquiries and compile information for regulatory audits and site visits.
• Perform other duties as assigned.

Requirements

POSITION QUALIFICATIONS:

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Decision Making - Ability to make critical decisions while following company procedures.
• Tactful - Ability to show consideration for and maintain good relations with others.
• Accuracy - Ability to perform work accurately and thoroughly.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Time Management Skills - Ability to organize and direct oneself in a fast paced, time sensitive environment.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.

SKILLS & ABILITIES:

Education: Associate degree or Equivalent level of industry knowledge.

Experience: 1+ years of experience in Regulatory Compliance desired.

Computer Skills: Must have a strong working knowledge of the Microsoft Office Suite of products with specific knowledge of Excel, Word, and Outlook. In addition, must be able to work fluidly with the warehouse management software and the company operating software and systems to function effectively in this position.

Certifications & Licenses:

None