Compliance Specialist (Alcohol Beverage)

Nombase Education; New York (NY); Hybrid; USD 85,000 - 135,000; Full time

Job summary

Nombase Education is seeking an experienced alcohol beverage compliance professional to independently manage licensing, registrations, COLAs, regulatory reporting, and compliance administration across federal and state requirements for wine and spirits operations.

This role requires a highly organized, detail-oriented, and proactive individual capable of managing multiple concurrent compliance workstreams in a fast-paced environment.

Qualifications

• 3–5+ years of alcohol beverage compliance experience requested
• Strong knowledge of wine and spirits regulatory requirements
• Experience with state licensing, registrations, COLAs, and regulatory reporting
• Ability to obtain NY Notary Public commission within 90 days
• Proven ability to manage multiple priorities in a fast-paced environment
• Proficient communication and organizational skills
• Familiarity with workflow management systems (e.g., Monday.com)

Responsibilities

• Manage federal and state licensing processes, renewals, amendments, and ownership updates
• Prepare and submit licenses, permits, brand registrations, and renewals
• Prepare TTB COLAs and track submissions
• Review labels for compliance with federal/state requirements
• Coordinate with NABCA CSC setup and maintenance
• Handle state monthly reporting and compliance filings
• Maintain records and workflow tracking across markets and brands
• Utilize Monday.com for project tracking and workflow management
• Develop and maintain SOPs and compliance process documentation

Skills

Alcohol compliance

Regulatory reporting

Notary public

Workflow management

Microsoft Office

Licensing & registrations

Tools

ShipCompliant

Monday.com

Microsoft Office Suite

Job description

Alcohol industry experience required.

Job Description – Compliance Specialist (Alcohol Beverage)

Location:4 days per week office in Westchester County, NY a MUST - Friday's work remote

Reports To:Sr. Manager of Compliance

Position Summary

The company is seeking an experienced alcohol beverage compliance professional to independently manage licensing, registrations, COLAs, regulatory reporting, and compliance administration across federal and state requirements for wine and spirits operations.

This role requires a highly organized, detail-oriented, and proactive individual capable of managing multiple concurrent compliance workstreams in a fast-paced environment. The ideal candidate must demonstrate strong operational ownership, accountability, critical thinking, sound judgment, and the ability to execute accurately with minimal oversight.

Licensing, Registrations & Regulatory Compliance

• Manage federal and state wholesale licensing processes, including renewals, amendments, ownership updates, and related regulatory filings
• Prepare, submit, track, and maintain all applicable state and federal permits, licenses, brand registrations, and renewals
• Prepare and submit TTB COLAs and maintain tracking for pending and approved submissions
• Conduct label review and approval support to ensure compliance with applicable federal and state requirements
• Coordinate NABCA CSC setup and maintenance where applicable
• Communicate and follow up with regulatory agencies regarding deficiencies, approvals, and compliance matters
• Maintain accurate compliance records, supporting documentation, and workflow tracking across all assigned markets and brands

Reporting, Systems & Workflow Management

• Manage monthly and periodic state reporting and filing administration
• Maintain ShipCompliant records and related compliance systems accurately and timely
• Maintain workflow organization, operational visibility, and deadline management across assigned workstreams
• Utilize Monday.com (or current company PM systems) for project tracking, prioritization, and workflow management
• Develop and maintain SOPs and recurring compliance process documentation
• Support departmental process improvement and operational efficiency initiatives

Operational Ownership & Cross-Functional Collaboration

• Demonstrate strong prioritization, responsiveness, accountability, and follow-through across multiple concurrent projects and deadlines
• Provide notary support for internal business documentation and compliance-related matters as needed
• Proactively communicate status updates, blockers, delays, risks, and outstanding items
• Research and resolve routine compliance matters independently before escalating
• Collaborate cross-functionally with Sales, Operations, Logistics, Finance, Marketing, and external regulatory agencies as needed
• Demonstrate sound judgment, critical thinking, and consistent operational execution

Qualifications

• Minimum 3–5+ years of alcohol beverage compliance experience strongly preferred
• Strong working knowledge of wine and spirits regulatory compliance requirements
• Experience with state licensing, registrations, TTB COLAs, ShipCompliant, and regulatory reporting
• Ability to obtain and maintain a New York Notary Public commission within 90 days of hire is required based on operational business needs
• Proven ability to independently manage multiple priorities and deadlines in a fast-paced operational environment
• Demonstrated ability to accurately interpret requests and execute with minimal oversight
• Strong organizational, analytical, and critical thinking skills
• Excellent written and verbal communication skills
• Strong attention to detail, accountability, and follow-through
• Experience utilizing workflow/project management systems preferred (Monday.com or similar)
• Proficiency in Microsoft Office Suite and compliance management systems

Success Factors

The ideal candidate will consistently demonstrate:

• Independent operational ownership
• Strong organizational and tracking capabilities
• Excellent responsiveness and follow-through
• Strong critical thinking and problem-solving capabilities
• Consistent accuracy and accountability in a deadline-driven environment
• Ability to independently navigate routine compliance matters and regulatory processes

This position follows a hybrid work schedule with a combination of in-office and remote workdays based on departmental and business needs. 4 days per week to start - may reduce to 3 days per week in future

In-office attendance is coordinated through the company’s weekly hybrid schedule process managed internally by Administration. Additional in-office attendance may be required to support operational priorities, onboarding, training, meetings, audits, project implementation, or other business needs.

Due to the collaborative and operational nature of the role, consistent communication, responsiveness, availability during working hours, and timely follow-through are required regardless of work location.

Physical Requirements

Requires ability to sit at a desk for extended periods of time while working on a computer and utilizing standard office equipment.

Equal Opportunity Employer