Compliance Specialist

Kids for the Future; Thousand Oaks (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

Many Mansions in Thousand Oaks, CA is seeking a Compliance Specialist to support daily site compliance activities across affordable housing programs. You will monitor policies, perform annual contracts and interim adjustments, and prepare monthly HUD billings while maintaining tenant files.

You will work closely with the VP of Compliance and managers to ensure programs like Section 42, HOME, VASH, and other inclusionary housing requirements are met.

Qualifications

• High school diploma or GED required.
• Minimum 2 years of experience with affordable housing programs (Section 8, VASH, 42, etc.).
• Experience with regulatory programs and compliance procedures is preferred.
• Valid CA driver's license and ability to drive to sites.

Responsibilities

• Ensure compliance with all regulatory agreements and program guidelines for the portfolio.
• Conduct annual contracts and interim recertifications and maintain tenant files.
• Prepare monthly HUD billings (vouchers) and run TRACS; manage rent postings.
• Coordinate inspections with regulatory agencies and notify site staff.
• Perform site visits for file audits and provide compliance guidance to staff.
• Develop and update compliance procedures and policy manuals with leadership.
• Monitor income and rent calculations and update utility allowances quarterly.
• Collaborate with VP of Compliance and regional managers on portfolio questions.

Skills

Communication

Driving

Computer Skills

Leadership

Education

High school diploma

2+ years affordable housing experience

Tools

Yardi

Microsoft Office

Job description

• Location 1259 E. Thousand Oaks Blvd.,Thousand Oaks, CA, 91362,United States
• Base Pay $23.00 - $26.00 / Hour
• Employee Type FT Non-Exempt
• Required Degree High school

The Compliance Specialist works closely with the VP of Compliance and is responsible for the daily support and review of site compliance activity, related to the company’s affordable housing projects within the portfolio and contracts. The Compliance Specialist will be required to monitor Many Mansions’ company policies and procedures related to Section 42, Bond, HOME, Project-Based Section 8, VASH, City Inclusionary Programs, and all other applicable governing programs. The Compliance Specialist is responsible for conducting Annual Contracts (recertifications) and Interims (adjustments during the year). They will create monthly billings (voucher) to HUD, run TRACS, post tenant rents, open and close each property monthly, and maintain all tenant files outlined by regulatory agencies and Company standards and procedures.

Requirements

Communication

Excellent communications skills, including but not limited to, the ability—

• To speak, write and read fluently;
• To write reports and other correspondence clearly, meaningfully, and persuasively;
• Well versed in grammar, proper syntax and correspondence structure.

Computer Skills

Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), and data management programs. Knowledge of Yardi Property Management software is desired.

Driving

Driving is required for this position.

Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Education, Experience, & Certifications

Education Requirements:

• High school diploma or GED required;
• Must have at least two (2) years of experience with affordable housing property management and programs like Section 8, VASH, Section 42, MHP, AHP.

Leadership & Other Skills

Has a proven ability to work well with others and provide leadership. Must be self-motivated, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all state, federal and local laws & regulations.

Mathematical & Reasoning Skills

Excellent mathematical and reasoning skills. This includes, but is not limited to, the ability to perform basic mathematical functions including addition, subtraction, multiplication, division, including fractions, decimals and percentages. The ability to resolve practical problems in situations where only limited data or information exists, and the ability to interpret data and/or instructions.

Physical Demands

While performing the duties of this job, the staff member is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear. The staff member is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands. The staff member must be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.

Work Environment

This job position has a moderate to high stress work environment.

The work environment may have frequent interruptions, time constraints, and emotional demands. Noise level is low to moderate. The corporate culture is friendly and goal oriented.

The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job.

There must be an ability to work nights and weekends, as needed.

Summary

To perform the job successfully, an individual must be able to perform each essential duty / responsibility satisfactorily. The duties of the position of Compliance Specialist include, but are not limited to, the following: Driving is required to sites, primary office is located at Services Central in Thousand Oaks.

1. Responsible for ensuring that Many Mansions is operating in compliance with all regulatory agreements, current affordable housing program guidelines, and company procedures. Collaboratively prepare training materials/curriculum with the Vice President of Compliance for monthly trainings and or conferences.
2. Supervise the properties related to compliance competence, ensuring the portfolio is in compliance with current Federal, State and/or local laws concerning the various affordable housing programs in which we operate.
3. Work closely with the Compliance Manager and collaborate with the VP of Compliance, Regional Managers, and and upper management to develop, recommend, and maintain all necessary Compliance Procedures and Policy Manuals; especially related to Section 42, Bond, HOME, Project-Based Section 8, VASH, City Inclusionary Programs, and all other applicable governing programs.
4. Calculate maximum income and rent limits (tax credit, HCD, etc.) based on the applicable (e.g. HUD) area median income limits for each property within the portfolio; track and update utility allowance schedules quarterly to ensure compliance with all rent calculations and charges. Obtain Rent schedules and coordinate increases.
5. Perform file reviews with Division staff to ensure program requirements are being met within the portfolio.
6. Coordinate compliance inspections by outside monitoring agencies: California Tax Credit Allocation Committee (CTCAC), California Department of Housing and Community Development (HCD), Urban Futures, Federal Home Loan Bank, Los Angeles Housing and Community Investment Department and other city-based inclusionary housing programs. Notify site staff of pending inspection(s).
7. Perform site visits for random file audits of resident certification files.
8. Provide direct portfolio support in assisting with questions or resources relative to the funding program guidelines for all site and Division staff.