Compliance Specialist

FEMA Corporation; Portage (MI); On-site; USD 51,000 - 63,000; Full time

Job summary

FEMA Corporation is seeking a Compliance Specialist to support the Operations team and drive environmental and quality system improvements across the organization. This role reports to the Vice President of Operations and is a full-time, exempt position (40 hours/week, Monday–Friday).

Evening or weekend hours may occasionally be required. The specialist will manage customer compliance requests, signatures on declarations, and audit readiness for ISO 9001, ISO 14001, and IATF 16949 to ensure

Qualifications

• A bachelor’s degree in a technical, business, or environmental discipline; an associate’s degree with equivalent experience will be considered
• 3+ years of experience in a manufacturing environment with direct involvement in compliance, quality, or environmental management
• Experience auditing management systems and/or production processes is required; exposure to IATF 16949, ISO 9001, and ISO 14001 is preferred
• Lead Auditor certification, or the ability to attain it within 90 days of employment
• Training in Harmonization Codes / Free Trade Agreements, Core Tools (APQP, PPAP, MSA, Control Plan, & SPC), and IMDS, or the ability to attain it within 180 days of employment
• Strong written and oral communication and conflict management skills
• Strong Microsoft Office skills; proficiency with IMDS and EcoVadis platforms preferred
• Working knowledge of ISO and OSHA requirements
• Travel may be required

Responsibilities

• Generate and execute Free Trade Agreement declarations with signature authority
• Exercise signature authority on customer compliance declarations, including certificates of conformance, material declarations, and restricted substance certifications
• Submit IMDS reports for new and existing products
• Complete the annual EcoVadis submission covering environmental, human rights, and supplier sustainability performance
• Execute projects to meet legal requirements such as REACH, RoHS, TSCA, Prop 65, and Conflict Minerals
• Maintain and update the Conflict Minerals Reporting Template (CMRT) and Extended Minerals Reporting Template (EMRT) as required by customer and regulatory obligations
• Request and compile supplier responses to compliance inquiries, including material composition, regulatory certifications, and restricted substance declarations
• Interpret customer‑specific requirements (CSRs) related to environmental and regulatory compliance
• Manage the internal audit schedule, including assigning auditors and ensuring timely completion
• Assist in ISO 9001, ISO 14001, and IATF 16949 certification audits
• Support the development and revision of quality and environmental policies, procedures, and work instructions
• Review, approve, release, and revise controlled documents within IQS
• Coordinate management review inputs and track resulting action items to closure
• Manage vendor documentation, including insurance, EMS agreements, and compliance certifications
• Serve as a member of the Environmental Committee
• Participate in monthly safety walkthroughs and follow up on action items to closure
• Assist with accident investigations, root cause analysis, and CAPA implementation
• Ensure safety records are maintained
• Serve as an active member of the Safety Committee

Skills

Compliance

Quality Management

Environmental Management

Auditing

Communication

Education

Bachelor’s degree (technical/business/environmental)

Associate’s degree with experience considered

Tools

IMDS

EcoVadis

Job description

• Base Pay $57,000.00 / Year
• Employee Type Salary
• Required Degree 4 Year Degree
• Manage Others No

Contact information

• Name Employment
• Phone [phone]
• Email [e-mail]

Description

FEMA Corporation is currently looking for a Compliance Specialist to support the Operations team and work across the entire organization. This position will report to the Vice President of Operations. This is a full-time, exempt role (40 hours/week, Monday – Friday); evening or weekend hours may occasionally be required.

The Compliance Specialist at FEMA Corporation serves as a subject matter resource in maintaining and improving our environmental and quality management systems. Independently manages customer compliance requests, exercises signature authority on compliance declarations, and supports audit readiness for ISO 9001, ISO 14001, and IATF 16949 certifications to ensure continued compliance with industry standards, customer specifications, and legal requirements.

Works effectively with all levels of the organization, external auditors, customers, and suppliers, exercising independent judgment on compliance matters and helping keep FEMA ahead of evolving regulatory requirements.

Job Responsibilities

• Generate and execute Free Trade Agreement declarations with signature authority
• Exercise signature authority on customer compliance declarations, including certificates of conformance, material declarations, and restricted substance certifications
• Submit IMDS reports for new and existing products
• Complete the annual EcoVadis submission covering environmental, human rights, and supplier sustainability performance
• Execute projects to meet legal requirements such as REACH, RoHS, TSCA, Prop 65, and Conflict Minerals
• Maintain and update the Conflict Minerals Reporting Template (CMRT) and Extended Minerals Reporting Template (EMRT) as required by customer and regulatory obligations
• Request and compile supplier responses to compliance inquiries, including material composition, regulatory certifications, and restricted substance declarations
• Interpret customer‑specific requirements (CSRs) related to environmental and regulatory compliance
• Manage the internal audit schedule, including assigning auditors and ensuring timely completion
• Assist in ISO 9001, ISO 14001, and IATF 16949 certification audits
• Support the development and revision of quality and environmental policies, procedures, and work instructions
• Review, approve, release, and revise controlled documents within IQS
• Coordinate management review inputs and track resulting action items to closure
• Manage vendor documentation, including insurance, EMS agreements, and compliance certifications
• Serve as a member of the Environmental Committee
• Participate in monthly safety walkthroughs and follow up on action items to closure
• Assist with accident investigations, root cause analysis, and CAPA implementation
• Ensure safety records are maintained
• Serve as an active member of the Safety Committee

Job Requirements

• A bachelor’s degree in a technical, business, or environmental discipline; an associate’s degree with equivalent experience will be considered
• 3+ years of experience in a manufacturing environment with direct involvement in compliance, quality, or environmental management
• Experience auditing management systems and/or production processes is required; exposure to IATF 16949, ISO 9001, and ISO 14001 is preferred
• Lead Auditor certification, or the ability to attain it within 90 days of employment
• Training in Harmonization Codes / Free Trade Agreements, Core Tools (APQP, PPAP, MSA, Control Plan, & SPC), and IMDS, or the ability to attain it within 180 days of employment
• Strong written and oral communication and conflict management skills
• Strong Microsoft Office skills; proficiency with IMDS and EcoVadis platforms preferred
• Working knowledge of ISO and OSHA requirements
• Travel may be required

FEMA Corporation is an EOE, including disability/vets.