Compliance Specialist

Nyc-Administration-For-Children; New York (NY); On-site; USD 68,000 - 78,000; Full time

Job summary

The NYC Administration for Children’s Services is seeking a Principal Administrative Associate III to support background checks, hiring eligibility determinations and recruitment efforts. The role ensures compliance with civil service rules and agency policies while handling sensitive candidate information.

The position emphasizes meticulous record-keeping, verification of education and work history, and effective collaboration with multiple internal and external databases.

Qualifications

• A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must be in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above.
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described above.
• Education and/or experience equivalent to the above. However, all candidates must possess the one year of administrative or supervisory experience as described above.

Responsibilities

• Utilize the specifications to review minimum qualification requirements on job postings, interviewing applicants, and reviewing resumes to determine hiring eligibility.
• Perform NYCAPS review, research and analyze all PARs and civil service transactions.
• Review documentation and conduct background checks for SCR, SEL and Justice Center CBC forms.
• Accurately assess applicants’ background qualifications, including character and fitness for employment.
• Utilize internal and external databases such as NYCAPS, PMS, Unified Court, Staff Exclusion List, CHRMS and SCR to clearance.
• Attend hiring pools and recruitment events to support staffing needs.
• Verify education, employment history, criminal history, and other qualifications relevant to hiring decisions.
• Examine and analyze records and documentation related to applicant eligibility and fitness for employment.
• Verify information for transfer-in employees by monitoring DP2001 submissions and requesting TPFs.
• Process personnel transactions, review/payroll information and prepare NYCAPS transmittals.
• Prepare investigative notes and/or summaries.

Skills

Administrative experience

Attention to detail

Record keeping

Communication skills

Education

Baccalaureate degree

Associate degree or 60 college credits

High school diploma or equivalent

Education/experience equivalent with supervision

Job description

THIS POSITIONS IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE. THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $68,209.00 - $78,440.00. The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community. The Office of Human Resources holds a broad spectrum of responsibilities that contribute directly to ACS' vision of offering comprehensive, quality services that empower children and families to thrive. ACS' Office of Human Resources' primary functions include developing and implementing the agency's human resources policies and procedures, recruiting, and hiring qualified candidates for open positions, providing onboarding and training to new employees, managing employee performance and compensation, and ensuring compliance with all applicable employment, civil service, and labor laws. In addition to our primary functions, the Office of Human Resources provides a variety of other services to employees, such as career development, employee benefits, and wellness programs. The Office of Human Resources also works in partnership with divisions to provide initiatives and services that nurture and develop an environment of employee empowerment, advocacy, and involvement in the organization while attracting and cultivating a diverse dynamic workforce. The Compliance Unit is responsible for the onboarding process of all new hires and implementing internal promotions. The unit conducts background checks in accordance with city and state requirements and guidelines which include State Central Registry (SCR), Vulnerable Persons Central Registry (VCPR) via Staff Exclusion List, NYS Justice Center Criminal background checks (JCCBC), Department of Investigations (DOI) and DCAS Criminal Background checks where fingerprints are submitted to DCJS and FBI. This unit ensures employment verifications and character reference are conducted in a timely manner. The Compliance Unit is seeking a qualified Principal Administrative Associate III, who is a highly organized and detail-oriented professional that is able to manage applicant background checks and hiring eligibility determinations. This role plays a critical part in ensuring that all hiring decisions meet regulatory and agency standards while supporting recruitment efforts.

Duties:

• Utilize the specifications to review minimum qualification requirements on job postings, interviewing applicants, and reviewing resumes to determine hiring eligibility.
• Perform New York Automated Payroll System (NYCAPS) review, research and analyze all Personnel Action Requests (PAR) and civil service transactions.
• Review documentation and conducts background checks for State Central Registry (SCR) clearance forms, SEL and Justice Center Criminal Background checks.
• Accurately assesses applicants’ background qualifications, including character and fitness for employment.
• Utilizes multiple internal and external databases, including but not limited to Justice Center CBC system, NYCAPS, PMS, Unified Court, Staff Exclusion List, CHRMS and OCFS SCR online database clearance.
• Attend hiring pools and recruitment events to support the agency’s staffing needs.
• Verify education, employment history, criminal history, and other personal qualifications relevant to hiring decisions.
• Examine and analyze records and documentation related to applicant eligibility and fitness of applicants for employment.
• Verify information for transfer-in employees by monitoring DP2001 submissions and requesting TPF’s for employees as needed.
• Processes personnel transactions, by reviewing/researching/payroll personnel transactions information/preparing appropriate forms, to prepare transmittals in NYCAPS.
• Prepares investigative notes and/or summaries.

ADDITIONAL INFORMATION:

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report. The Administration for Children’s Services is an equal opportunity employer committed to providing access to all individuals. If you require a reasonable accommodation to participate in the job application or interview process, please contact Simone Campbell at [e-mail] or 212-676-6955.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• 3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.