Compliance Specialist

Balfour Beatty Communities; Chicago (IL); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical and Dental Insurance

Health Savings and Dependent Care

401K plan with employer matching

Robust PTO including sick, floating, V

2 Volunteer Days per year

Company paid short-term and long-term

Company paid life insurance

Parental leave

Job summary

The Compliance Specialist at Balfour Beatty Communities serves as an individual contributor driving Ethics & Compliance program initiatives across policy governance, third-party compliance, training, monitoring, and risk management. Reporting to the Vice President, Ethics & Compliance, you will design, implement, measure, and continually improve our program while coordinating cross-functional stakeholders.

You will leverage Microsoft 365 tools, Power BI, SharePoint, Smartsheet, and Copilot

Qualifications

• Bachelor’s degree in business, finance, compliance, legal studies, public policy, communications, or related discipline preferred; 1–3 years of maintenance experience.
• CCEP certification preferred.
• 3–5 years of professional experience in ethics and compliance, corporate compliance, risk management, internal audit, governance, legal operations, or a related function.
• Strong understanding of corporate compliance program elements, including policy governance, training, communications, monitoring, and program effectiveness.
• Exceptional presentation and facilitation skills, with the ability to communicate complex information clearly, and strong project management and stakeholder engagement skills.
• Demonstrated ability to manage multiple projects and work independently.
• Advanced proficiency with Microsoft 365 applications, including Excel, PowerPoint, SharePoint, Teams, and Copilot. Experience with Power BI, Smartsheet, workflow automation tools, and data analysis.
• Experience using generative AI tools; experience creating, configuring, or managing AI agents using Copilot Studio or comparable platforms strongly preferred.
• High ethical standards, sound judgment, and ability to maintain confidentiality.
• Ability to conduct in-person focus groups, facilitate training sessions, and travel to company locations, conferences, and corporate offices as required.
• Valid state-issued driver’s license with a safe driving record is required.

Responsibilities

• Administer conflict of interest and gifts and hospitality disclosure workflows.
• Review submissions, coordinate approvals, maintain records, monitor trends, and recommend process improvements.
• Conduct testing and monitoring activities designed to evaluate program effectiveness and policy compliance.
• Develop key performance indicators, dashboards, scorecards, and management reports.
• Monitor implementation of recommendations arising from Ethics & Compliance investigations.
• Analyze survey results and other metrics to identify trends and opportunities for improvement.
• Develop and coordinate ethics and compliance communications, awareness campaigns, newsletters, manager resources, training content, facilitator materials, and culture-building initiatives.
• Conduct employee focus groups, facilitate live training sessions, and periodically travel to company properties to assess culture and program effectiveness.
• Own policy lifecycle processes including drafting, editing, stakeholder review, approvals, publication, maintenance, benchmarking, and periodic reviews.
• Identify opportunities to strengthen policies and procedures based on emerging risks, regulatory developments, lessons learned, recommendations resulting from Ethics & Compliance investigations, and best practices.
• Leverage Microsoft Copilot, Power BI, SharePoint, Smartsheet, and related technologies to improve compliance operations
• Support development and governance of AI-enabled workflows and agents using Copilot Studio or similar platforms. Lead special projects and continuous-improvement initiatives.

Skills

Presentation skills

Facilitation skills

Project management

Stakeholder engagement

Written and verbal communication

Independent work

Education

Bachelor's degree

Tools

Power BI

Smartsheet

SharePoint

Copilot Studio

Microsoft 365

Job description

Who We Are

At Balfour Beatty Communities, we are dedicated to a singular mission: delivering the quality communities people are proud to call home. We believe exceptional living experiences can only be created when

• Discretionary bonuses
• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• And more!

Who We Are

At Balfour Beatty Communities, we are dedicated to a singular mission: delivering the quality communities people are proud to call home. We believe exceptional living experiences can only be created when We Care - about our residents, our partners, our communities, and each other. Our culture of caring drives every aspect of our business, guiding us to always do the right thing and build meaningful connections as we fulfill the needs of our residents and partners with sincerity, empathy, and creativity.

Our Benefits

• Discretionary bonuses
• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• Company paid life insurance
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• And more!

About The Role

The Compliance Specialist is an individual contributor responsible for managing key Ethics & Compliance program processes, initiatives, and continuous improvement activities. Reporting to the Vice President, Ethics & Compliance, the role supports the design, implementation, measurement, and ongoing evolution of the Company’s Ethics & Compliance Program. The Compliance Specialist leads projects, coordinates cross-functional stakeholders, and drives execution of significant compliance program activities.

The Compliance Specialist has broad exposure across policy governance, conflict of interest and gifts and hospitality register management, training and communications, compliance monitoring, third-party compliance, risk management, metrics and reporting, and technology-enabled compliance solutions. The position does not include responsibility for conducting internal investigations, which are managed separately within the department.

What You'll Be Doing

• Administer conflict of interest and gifts and hospitality disclosure workflows
• Review submissions, coordinate approvals, maintain records, monitor trends, and recommend process improvements
• Conduct testing and monitoring activities designed to evaluate program effectiveness and policy compliance.
• Develop key performance indicators, dashboards, scorecards, and management reports.
• Monitor implementation of recommendations arising from Ethics & Compliance investigations.
• Analyse survey results and other metrics to identify trends and opportunities for improvement
• Develop and coordinate ethics and compliance communications, awareness campaigns, newsletters, manager resources, training content, facilitator materials, and culture-building initiatives.
• Conduct employee focus groups, facilitate live training sessions, and periodically travel to company properties to assess culture and program effectiveness.
• Own policy lifecycle processes including drafting, editing, stakeholder review, approvals, publication, maintenance, benchmarking, and periodic reviews.
• Identify opportunities to strengthen policies and procedures based on emerging risks, regulatory developments, lessons learned, recommendations resulting from Ethics & Compliance investigations, and best practices.
• Leverage Microsoft Copilot, Power BI, SharePoint, Smartsheet, and related technologies to improve compliance operations
• Support development and governance of AI-enabled workflows and agents using Copilot Studio or similar platforms. Lead special projects and continuous-improvement initiatives.

Who We're Looking For

Qualified candidates will have:

• Bachelor's degree in business, finance, compliance, legal studies, public policy, communications, or related discipline preferred 1-3 years of maintenance experience
• Certified Compliance & Ethics Professional (CCEP) certification preferred.
• 3-5 years of professional experience in ethics and compliance, corporate compliance, risk management, internal audit, governance, legal operations, or a related function.
• Strong understanding of corporate compliance program elements, including policy governance, training, communications, compliance monitoring, and program effectiveness.
• Exceptional presentation and facilitation skills, with the ability to communicate complex information clearly, confidently, and persuasively in writing and verbally to diverse audiences; strong project management and stakeholder engagement skills.
• Demonstrated ability to manage multiple projects and work independently.
• Advanced proficiency with Microsoft 365 applications including Excel, PowerPoint, SharePoint, Teams, and Copilot. Experience with Power BI, Smartsheet, workflow automation tools, and data analysis.
• Experience using generative AI tools required; experience creating, configuring, or managing AI agents using Copilot Studio or comparable platforms strongly preferred.
• High ethical standards, sound judgment, attention to detail, and ability to maintain confidentiality.
• Ability to conduct in-person focus groups, facilitate training sessions, and travel to company locations, conferences, and corporate offices as required.
• Valid, state-issued driver’s license with a safe driving record is required.

Typical Physical Demands

Regularly use hands to manipulate tools, machinery, equipment, supplies, and office equipment. Frequently stand, reach with hands and arms, climb ladders, balance, and stoop. Sit and stand to do clerical work. Regularly lift and move equipment and supplies up to 50-75 lbs.

Typical Work Conditions

Work is performed in and outside a maintenance/machinery environment and in and outside residential properties. Employee frequently interacts directly with residents, maintenance, and communities’ staff during the workday.

Benefits

Discretionary bonuses, health/life insurance, retirement plan/401K contributions, paid time off, long-term, and short-term disability, paid parental leave.

Pay Rate

Pay Rate: $85,000 yr. - $100,000 yr.

• We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.

Balfour Beatty is part of Balfour Beatty Investments and Balfour Beatty, plc, an international group that finances, develops, builds, and maintains infrastructure assets.

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law