Compliance Reporting Coordinator

Gold Adam; Plano (TX); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Gold Adam is currently expanding and seeking a Compliance Reporting Coordinator in the Plano Home Office to ensure accurate and timely reporting of all transactions to law enforcement and regulatory agencies across jurisdictions. You will coordinate with LeadsOnline and internal teams to maintain audit-ready records and support inquiries from audits and investigations.

The role requires alternating weekend shifts, two office days per week in the DFW area, and availability outside standard hours

Qualifications

• 1–3 years of experience in a compliance, operations, administrative, legal, or similar role where accuracy, documentation, or regulatory processes were core parts of the job.
• Strong attention to detail and accuracy when working with transactional data and documentation.
• Comfort working with online reporting platforms (such as LeadsOnline) and learning new systems quickly.
• Excellent written and verbal communication skills, including professional email communication with law enforcement and government contacts.
• Strong organizational skills with the ability to manage daily/weekly reporting deadlines across multiple jurisdictions.
• Proficiency with spreadsheets and basic data management (e.g., Google Sheets or Excel).
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Prepare, review, and submit daily transaction reports for all applicable jurisdictions using LeadsOnline and other designated reporting channels (e.g., email, police portals, or specified formats).
• Monitor jurisdiction-specific requirements for reporting format, timelines, and data elements, and ensure all reports are compliant with those requirements.
• Serve as a point of contact for law enforcement agencies regarding transaction reporting, record requests, and related clarifications.
• Maintain organized, audit-ready records of all submitted reports, confirmations, and correspondence, in line with internal retention policies and regulatory expectations.
• Work with the Compliance team to map reporting requirements by city/county/state and keep an up-to-date reporting matrix/playbook for all active markets.
• Coordinate with Fleet, Tour, and Gold Controlling teams to ensure transaction data (e.g., customer information, item details, time/location of transaction) is complete and accurate when needed.
• Escalate any discrepancies, missing data, or potential red flags to the Head of Compliance & Risk for review and remediation.
• Support internal and external audits or investigations by pulling reports, logs, and supporting documentation as requested.
• Assist in drafting and updating SOPs, training materials, and job aids related to transaction reporting and recordkeeping.
• Track and flag upcoming regulatory changes that impact reporting obligations so processes, templates, or systems can be updated.

Skills

Attention to detail

Regulatory reporting

Data accuracy

Written communication

Time management

Education

Legal background (immigration legal assistant)

Tools

LeadsOnline

Google Sheets

Excel

Job description

Gold Adam is a rapidly expanding international gold and precious metals buying business, founded in Europe and now establishing a strong presence in the United States. With successful operations in six European countries, we launched in Dallas, Texas in early 2026, and have quickly expanded into Houston, Austin and San Antonio. We are growing fast and looking for motivated individuals to join our dynamic team as we continue to scale across the U.S.

The Compliance Reporting Coordinator is responsible for ensuring that all Gold Adam transactions are reported accurately and on time to the appropriate law enforcement and regulatory agencies, in accordance with local, county, and state requirements. This role manages day‐to‐day transaction reporting through platforms such as LeadsOnline as well as jurisdiction‐specific email or portal submissions, and maintains organized records to support audits, investigations, and internal reviews. The position works closely with Fleet, Route, and Gold Appraisal teams to ensure our mobile buying activities remain fully aligned with all applicable laws and internal policies. This role includes alternating weekend shifts, offering the flexibility of a later start or early dismissal on Mondays and Fridays.

Key Responsibilities

• Prepare, review, and submit daily transaction reports for all applicable jurisdictions using LeadsOnline and other designated reporting channels (e.g., email, police portals, or specified formats).
• Monitor jurisdiction‐specific requirements for reporting format, timelines, and data elements, and ensure all reports are compliant with those requirements.
• Serve as a point of contact for law enforcement agencies regarding transaction reporting, record requests, and related clarifications.
• Maintain organized, audit‐ready records of all submitted reports, confirmations, and correspondence, in line with internal retention policies and regulatory expectations.
• Work with the Compliance team to map reporting requirements by city/county/state and keep an up‐to‐date reporting matrix/playbook for all active markets.
• Coordinate with Fleet, Tour, and Gold Controlling teams to ensure transaction data (e.g., customer information, item details, time/location of transaction) is complete and accurate when needed.
• Escalate any discrepancies, missing data, or potential red flags to the Head of Compliance & Risk for review and remediation.
• Support internal and external audits or investigations by pulling reports, logs, and supporting documentation as requested.
• Assist in drafting and updating SOPs, training materials, and job aids related to transaction reporting and recordkeeping.
• Track and flag upcoming regulatory changes that impact reporting obligations so processes, templates, or systems can be updated.

Required Qualifications

• 1–3 years of experience in a compliance, operations, administrative, legal, or similar role where accuracy, documentation, or regulatory processes were core parts of the job.
• Strong attention to detail and accuracy when working with transactional data and documentation.
• Comfort working with online reporting platforms (such as LeadsOnline) and learning new systems quickly.
• Excellent written and verbal communication skills, including professional email communication with law enforcement and government contacts.
• Strong organizational skills with the ability to manage daily/weekly reporting deadlines across multiple jurisdictions.
• Proficiency with spreadsheets and basic data management (e.g., Google Sheets or Excel).
• Ability to handle sensitive information with discretion and maintain confidentiality.

Preferred Qualifications

• Legal background, preferably immigration legal assistant
• Prior experience handling police transaction reporting, secondhand dealer reporting, or similar regulatory reporting processes.
• Experience working with government entities, including submitting filings, obtaining permits, and navigating regulatory requirements.
• Experience interacting and coordinating with law enforcement agencies.
• Familiarity with multi‐jurisdictional compliance (different cities/counties/states) and working from a centralized compliance playbook.
• Experience supporting mobile or field‐based operations.
• Experience with Leads Online/FINDER
• This is a hybrid position with a minimum of two days per week in the office. Candidates should be based in the DFW area.
• This position requires availability outside of standard business hours to meet reporting deadlines or respond to time-sensitive law enforcement inquiries. The schedule alternates weekly, with Monday and Tuesday off one week and the weekend off the following week.
• Candidates must have weekend availability as this position requires rotating weekends.

The pay range for this role is:

55,000 - 55,000 USD per year (Plano Home Office)