Compliance Coordinator I - Corporate Compliance

The Medical College of Wisconsin, Inc.; United States; On-site; USD 70,000 - 90,000; Full time

Job summary

The Medical College of Wisconsin, Inc. is seeking a Compliance Coordinator I to join the Division of Research and Academic Compliance.

You will execute audit plans, identify control issues, and present management reports while recommending practical improvements to compliance with laws and policies governing research and higher education. Under supervision, you will analyze problems from multiple angles, conduct HIPAA and FERPA-related reviews, and coordinate with the Office of General Counsel

Qualifications

• Bachelor’s degree required or equivalent.
• Minimum 2 years of experience in compliance, auditing, or related field.
• Within 6 months of hire, obtain CHC, CITI, CCRP, or CCRC certification per position needs.

Responsibilities

• Execute audit plans addressing compliance risks and report results to management.
• Identify issues, analyze problems from multiple perspectives, and propose practical improvements.
• Audit accounting, financial, operating records, and education/research files using auditing principles.
• Design systematic audit plans to improve regulatory compliance and operational efficiency.
• Prepare work papers, schedules, and formal audit reports with findings and recommendations.
• Present findings to Chairs, Chiefs, and Department Administrators; train staff on results.

Skills

Analytical skills

Communication

Data analysis

Computer skills

Education

Bachelor’s degree

Business or healthcare degree preferred

Job description

Summary

As a Compliance Coordinator I, in the Division of Research and Academic Compliance, and under the personal supervision of the Manager, you will be responsible for the execution of audit plans that reflect compliance risks, suggesting new or modified policies or procedures where appropriate, identifying control issues, presenting reports to management, assisting management in the development of practical recommendations for improvement, and completing follow up reviews on compliance issues to assure that identified problems have been resolved, with a focus on compliance with laws, regulation and policy applicable to research and higher education.

Primary Responsibilities

• Work under the personal supervision of the Manager to ensure that audit and compliance objectives are met.
• Identify, research and objectively analyze problems from multiple perspectives to reach sound conclusions and make appropriate decisions and recommendations.
• Audit a variety of accounting, financial, operating records, procedures, educational and/or research records, invoices, and other sources requiring the application of professional auditing principles.
• Design and execute systematic audit plans that identify deficiencies in processes and procedures, regulatory compliance, operational efficiency and effectiveness, and subsequently propose solutions that balance both risk and cost-effectiveness.
• This process will include staff interviews, policy review, data analysis, and other detailed test work.
• Prepare work papers, questionnaires, schedules, process maps and summaries as necessary.
• Prepare formal audit reports that provide a summary of the process reviewed, audit issues identified, sample, audit results, research used (e.g. regulation, data analysis, outside resources…) and recommendations.
• Present audit report findings to appropriate management including, but not limited to Chairs, Chiefs and Department Administrators.
• Conduct individual training for Chairs, Chiefs, Department Administrators, faculty and staff regarding audit results.
• Conduct periodic individual educational sessions for Chairs, Chiefs, Department Administrators, faculty and staff on research or academic regulatory issues.
• Conduct research to locate and summarize federal or state laws or regulations pertaining to academic and/or research compliance requirements including the following federal agencies: FDA, OHRP, OCR, ORI, OMB, OLAW, DoE.
• Subjects may include Health Insurance Portability and Accountability Act (HIPAA), human subject research protections, animal use in research, grants management or any other federal or state law that impacts MCW research activities.
• Subjects may also include financial aid, accreditation, Family Educational Rights and Privacy Act (FERPA), or any other federal or state law that impacts MCW academic activities.
• Respond to all inquiries from departments on appropriate interpretations, procedures or practices.
• Conduct research from external resources to determine best practices.
• Work with the Office of General Counsel as appropriate.
• Perform other duties or projects as assigned.

Knowledge - Skills - Abilities

In depth knowledge of health care operations or administration, research, human subject research, academic medicine, education; auditor should have knowledge of auditing practices.

Strong analytical background necessary.

Ability to communicate clearly and effectively, both orally and in writing.

Ability to collect, analyze, and evaluate information pertaining to compliance and the preparation of written reports of work performed.

Excellent computer skills required.

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Bachelor’s Degree
• Minimum Required Experience: 2 year’s
• Preferred Education: Bachelor's Degree in business or healthcare field, or equivalent experience
• Preferred Experience: 2 or more years of experience in healthcare research and academic setting with compliance, research, education, clinical trials, privacy, accreditation, grants management, and/or academic operation
• Required Certification/Licensure(s): Within 6 months of hire date, and dependent upon position and expertise needed, obtain one of the following certifications: CHC, CITI, CCRP, or CCRC

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment: Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity: Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

Benefits Overview

For a brief overview of our benefits see: Benefits Overview

Position List

For a full list of positions see: MCW Careers

Values

• Caring
• Collaborative
• Curiosity
• Inclusive
• Integrity
• Respect

Community Commitment

We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

Equal Opportunity Employer

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination: The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based on a protected characteristic.

About Us

Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.