Compliance Coordinator

United Petroleum Transports Inc; Oklahoma City (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

United Petroleum Transports Inc is seeking a Compliance Coordinator in Oklahoma City to manage Driver Qualification files, monitor DOT/FMCSA compliance, and coordinate documentation with drivers and dispatchers. The role focuses on keeping records current and ensuring timely action on open items.

You will liaise with drivers, fleet contacts, and the compliance team, maintaining professional communication and accurate reporting to support audits and ongoing operations.

Qualifications

• High school diploma or equivalent.
• Comfortable and confident on the phone with drivers, dispatchers, and other contacts.
• Strong attention to detail and a track record of following through on tasks.
• Ability to manage multiple open items at once and prioritize without losing accuracy.
• Proficient in Microsoft Word, Excel, and Outlook.
• Dependable, consistent, and professional in every interaction.

Responsibilities

• Audit and maintain Driver Qualification files to keep every driver legally compliant with DOT and FMCSA regulations.
• Monitor compliance status across the driver base and identify lapses before they become violations.
• Reach out directly to drivers, dispatchers, and fleet contacts by phone and email to gather required documentation and resolve open items.
• Pull and review roadside inspection reports and MVR records, flagging anything that needs action.
• Track and maintain training records and rosters for UPT and FRTL drivers.
• Communicate with Independent Contractors on qualification and leasing requirements.
• Support compliance audits and assist the Director of Compliance with reporting and special projects.
• Cross-train with the Recruiting team to understand how driver onboarding connects to qualification.

Skills

Attention to detail

Time management

Phone communication

Documentation

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Compliance CoordinatorUnited Petroleum Transports / Florida Rock & Tank LinesLocation: Oklahoma City, OK (onsite)Reports To: Director of ComplianceDepartment: ComplianceFLSA: Non-ExemptThe RoleEvery driver on the road for UPT and FRTL represents a standard we take seriously, and this role is part of the team that keeps that standard in place. You will work alongside an experienced compliance team, learning on the job and building real expertise in DOT and FMCSA requirements. A good part of the work is on the phone and in your inbox, reaching out to drivers, dispatchers, and other contacts to gather documents, pull reports, and keep open items moving.What You Will OwnAudit and maintain Driver Qualification files to keep every driver legally compliant with DOT and FMCSA regulationsMonitor compliance status across the driver base and identify lapses before they become violationsReach out directly to drivers, dispatchers, and fleet contacts by phone and email to gather required documentation and resolve open itemsPull and review roadside inspection reports and MVR records, flagging anything that needs actionTrack and maintain training records and rosters for UPT and FRTL driversCommunicate with Independent Contractors on qualification and leasing requirementsSupport compliance audits and assist the Director of Compliance with reporting and special projectsCross-train with the Recruiting team to understand how driver onboarding connects to qualificationWho Thrives HereYou are precise and you follow through, and the people around you know they can count on you to show up and do what you said you would do. Detail work is not a burden for you, it is how you know the job is done right. You are comfortable on the phone with drivers, dispatchers, and other contacts, and you stay professional even when people are hard to reach or slow to respond.This team works together and everyone carries their part. The right person for this seat takes that seriously, shows up ready every day, and understands that when one person is not fully present, everyone else feels it.What You NeedHigh school diploma or equivalentComfortable and confident on the phone, including with people who may be hard to reach or slow to respondStrong attention to detail and a track record of following through on tasksAbility to manage multiple open items at once and prioritize without losing accuracyProficient in Microsoft Word, Excel, and OutlookDependable, consistent, and professional in every interactionNice to HavePrior experience in transportation, logistics, or a compliance-related roleFamiliarity with DOT or FMCSA regulationsExperience with TMW, PAYCOM, or similar fleet or HR systemsComfortable working with data and pulling reports from multiple systemsWhat Success Looks LikeEvery driver file is current, complete, and audit-ready at any point in timeLapses are identified early and resolved before they create a compliance exposureDrivers, dispatchers, and teammates know who to call and trust that open items will get handledReports are pulled accurately and on time, with nothing falling through the cracksThe Director of Compliance has a coordinator she can count on without having to follow upStakeholders across the organization describe this person as dependable, professional, and easy to work withThis person shows up every day ready to carry their part, because the team counts on itWorking ConditionsFull-time, onsite at the OKC corporate officeExtended periods at a workstation using a computer and phoneOccasional lifting up to 20 poundsRoutine use of standard office equipment including computers, phones, and copier/printer/scanners