Compliance Coordinator

Partners In Recovery LLC; Burlington (VT); On-site; USD 58,000 - 68,000; Full time

Job summary

Partners In Recovery LLC is seeking a Compliance Program Administrator to support the Chief Compliance Officer with day-to-day operations and documentation. The role maintains policy inventories, training schedules, and audit-ready records across multiple compliance programs.

The position involves coordinating meetings, tracking deadlines, and assisting with purchasing, invoices, and training administration. A 2-year degree is required, with a full-time, on-site work arrangement in the U.S.

Qualifications

• Provides day-to-day administrative support to the Chief Compliance Officer.
• Maintains compliance files, logs, calendars, records, and tracking systems.
• Maintains an organized and audit-ready compliance-documentation system.
• Tracks compliance projects, assignments, deadlines, and deliverables.
• Prepares routine correspondence, memoranda, reports, and presentation materials.
• Coordinates department meetings, appointments, and compliance activities.
• Assists with departmental purchasing, invoices, and administrative needs.

Responsibilities

• Keeps compliance files organized and audit-ready.
• Tracks deadlines and deliverables for compliance projects.
• Prepares reports, memoranda, and presentations.
• Coordinates meetings and schedules for the department.
• Supports purchasing and invoicing needs for the department.
• Manages training assignments and attendance records.
• Maintains policy documents and their review schedules.
• Assists in preparing investigation summaries when directed.

Skills

Administrative support

Calendar management

Policy coordination

Training coordination

Documentation tracking

Meeting coordination

Education

2 Year Degree

Tools

Learning Management System

Policy management system

Job description

• Location 2 Manhattan Drive,Burlington Township, NJ, 08016,United States
• Base Pay $58,000.00 - $68,000.00 / Year
• Employee Type Regular Full Time
• Required Degree 2 Year Degree

Contact information

• Phone [phone] ext 1303
• Email [e-mail]

Description

Compliance Program Administration

• Provides day-to-day administrative support to the Chief Compliance Officer.
• Maintains compliance files, logs, calendars, records, and tracking systems.
• Maintains an organized and audit-ready compliance-documentation system.
• Tracks compliance projects, assignments, deadlines, and deliverables.
• Prepares routine correspondence, memoranda, reports, and presentation materials.
• Coordinates department meetings, appointments, and compliance activities.
• Assists with departmental purchasing, invoices, and administrative needs.

Policy and Procedure Coordination

• Maintains the organization’s policy inventory and review schedule.
• Tracks policy ownership, review dates, approvals, revisions, implementation, and acknowledgements.
• Coordinates with department leaders regarding overdue policy reviews.
• Maintains version control and archives obsolete policies.
• Assists with formatting policies in the approved organizational template.
• Uploads approved policies to the designated policy-management system.
• Maintains evidence of policy communication, assignment, acknowledgement, and training.
• Prepares policy-status reports for the Chief Compliance Officer.
• Does not independently approve organizational policies.

Compliance Training Administration

• Coordinates compliance-training assignments through the organization’s learning-management system.
• Tracks completion of mandatory compliance education.
• Sends reminders regarding outstanding training.
• Prepares periodic training-completion reports.
• Maintains attendance records, acknowledgements, certificates, and training materials.
• Assists with scheduling live or virtual training sessions.
• Supports annual Standards of Conduct and compliance-program education.
• Escalates overdue training to the Chief Compliance Officer and responsible department leader.
• Assists in evaluating training effectiveness through surveys, quizzes, or completion data.

Compliance Committee and Quality Improvement Support

• Coordinates meetings for the Quality Improvement and Compliance Committee and other assigned committees.
• Prepares and distributes agendas and supporting materials.
• Tracks committee recommendations, action items, responsible parties, and completion dates.
• Collects departmental reports and performance data.
• Maintains committee records.
• Supports preparation of dashboards and quarterly reports.
• Follows up with departments regarding overdue committee assignments.
• Opens and maintains confidential investigation case files.
• Assigns or maintains case numbers in accordance with department procedures.
• Organizes evidence, interview notes, records, and supporting documentation.
• Assists with scheduling interviews and meetings.
• Maintains investigation and complaint logs.
• Tracks investigation status, due dates, findings, recommendations, and corrective actions.
• Assists with preparing investigation summaries at the direction of the Chief Compliance Officer.