Compliance Associate

Penn State University; University Park (AL); Hybrid; USD 38,000 - 56,000; Full time

Job summary

Penn State University is seeking a Compliance Associate to support daily HR operations related to auditing and records management. The candidate will conduct audits, review data, and collaborate with various university stakeholders, requiring strong communication skills and a focus on compliance.

Benefits

Generous tuition discount for employees and family

Comprehensive benefits package including medical, dental, and vision coverage

Robust retirement plans

Substantial paid time off

Qualifications

• 2+ years of relevant experience in a compliance or auditing role.
• Ability to handle confidential information sensitively.
• Experience with HR policies and processes preferred.

Responsibilities

• Conduct recurring audits to enhance compliance requirements.
• Collaborate with stakeholders to implement audits.
• Process and review background checks and records.

Skills

Customer service

Communication

Attention to detail

Problem-solving

Education

General Equivalency Diploma (GED) or High School (HS)

Tools

Office 365 Suite

Job description

Join to apply for the Compliance Associate role at Penn State University

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Join to apply for the Compliance Associate role at Penn State University

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
  
  

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
  
  

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Penn State Human Resources is seeking a Human Resources Compliance Associate (Human Resources Assistant - Intermediate Support) to join the HR Shared Services Compliance team. This position plays a key role in supporting daily operations related to human resources auditing and records management. The responsibilities for this position include, but are not limited to:

• Conduct recurring audits to enhance compliance and monitor employment related requirements.
• Review and analyze data to develop or refine audit processes and procedure documentation.
• Collaborate with various stakeholders across the University to develop and implement audits.
• Process and review background checks including standards, motor vehicle records, and clearance packages.
• Respond to customer inquiries directed to the Compliance team with professionalism and timeliness.
• Scan and index HR documents into an electronic filing system.
• Assist with various ongoing human resources-related projects.
  
  

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

The ideal candidate will possess strong customer service and communication skills, both oral and written, demonstrate professionalism, accuracy and attention to detail, and be capable of working independently, as well as collaboratively in a team environment. A high level of organization and problem-solving ability is essential, along with the capacity to manage multiple priorities and meet deadlines. The successful candidate must exercise a high degree of sensitivity when handling confidential information. Proficiency in Office 365 Suite (Teams, Outlook, Word, Excel, Power Point) is preferred along with the ability to learn and utilize new technologies efficiently. Knowledge and understanding of human resources and payroll policies, Workday, and HR case management ticket system is preferred.

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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