Compliance and Training Coordinator

OSU Oregon State University; Corvallis (OR); Hybride; USD 62 000 - 75 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision benefits

Retirement benefits

Paid leave including holidays, sick, &

Tuition reduction for OSU

Résumé du poste

Oregon State University’s Office of Financial Aid is seeking a Compliance and Training Coordinator to strengthen regulatory compliance, operational excellence, and staff development. You will lead compliance initiatives, oversee programs, and serve as a subject matter expert in Title IV regulations, translating complex rules into staff guidance.

You will develop training resources, support internal reviews, identify risks, and drive improvements to internal controls, with occasional evening or

Qualifications

• Bachelor’s degree required; Title IV knowledge required.
• At least 3 years in a Financial Aid Office handling Title IV regulations.
• Strong written and verbal communication translating regulatory requirements into guidance.

Responsabilités

• Develop and maintain compliance training materials.
• Oversee operational program oversight and risk management.
• Advise students and families on regulatory matters.
• Support students traveling abroad with compliance guidance.

Connaissances

Regulatory compliance

Staff training

Independent work

Inclusive excellence

Spanish (secondary)

Formation

Bachelor's degree

Master's degree (preferred)

Outils

Microsoft SharePoint

Canvas LMS

Description du poste

Job Summary

The Office of Financial Aid is seeking a Compliance and Training Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position. Join our Office of Financial Aid as a Compliance and Training Coordinator and play a vital role in strengthening regulatory compliance, operational excellence, and staff development. Reporting to the Senior Associate Director of Compliance, you’ll lead key compliance initiatives, oversee critical programs, and serve as a subject matter expert in federal financial aid regulations, policies, and procedures. This is an exciting opportunity for a detail-oriented, collaborative professional to make a meaningful impact by developing effective training resources, enhancing staff knowledge, and ensuring access to accurate, consistent, and up-to-date information. You’ll also support internal reviews, identify compliance risks, and drive process improvements that strengthen internal controls.

Key Responsibilities

• Compliance and Risk Management Training Development and Materials
• Operational Program Oversight
• Advising Students and Families
• Support Students Traveling Abroad

Required Qualifications

• Bachelor’s degree in field of choice.
• A minimum of three years of experience working in a Financial Aid Office, demonstrating ability to accurately award and revise financial aid according to Title IV aid regulations.
• Current working knowledge of Title IV financial aid programs and regulations.
• Experience working with underrepresented, high financial need student populations.
• Able to work independently with minimal oversight.
• A demonstrable commitment to promoting and enhancing inclusive excellence.
• Strong written and verbal communication skills, including the ability to translate complex regulatory requirements into clear guidance for staff, students, and families.
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications

• Master’s Degree in Student Service Administration, Business, or other related field.
• Experience developing and maintaining staff training materials, procedural documentation, presentations, online learning resources, and onboarding materials.
• Demonstrated proficiency with Microsoft SharePoint and experience developing or maintaining learning management system content, preferably Canvas.
• Experience conducting compliance reviews, internal audits, quality assurance reviews, or risk assessments within financial aid or another regulated higher education environment.
• Fluent in a second language, preferably Spanish.
• Ellucian Banner and/or Workday experience.

Working Conditions / Schedule

• Occasional evening and weekend work for Outreach events.
• Hybrid/remote work schedule may be offered, as agreed upon by the employee and supervisor.

Salary Range

$62,000-$75,000

Anticipated Start Date

2027-01-01

Equal Employment Opportunity & Diversity

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job‑related pre‑employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre‑employment check, please contact OSU’s Employee and Labor Relations team at [e-mail]. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information. At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy. Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy. Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu.

Location

Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state‑of‑the‑art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.