Compliance Analyst

PMA Companies; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

PMA Companies is seeking a Producer Compliance Coordinator to oversee onboarding and appointment processes for insurance producers. You will ensure regulatory alignment, coordinate with internal teams and regulators, and manage records and workflows to keep all appointments current.

Responsibilities include maintaining producer data, supporting licensing requirements, and educating stakeholders on compliant procedures while leveraging tools like Sircon Producer Manager and Excel.

Qualifications

• Associate degree and/or significant producer compliance experience.
• Proficiency with Word, Excel, Adobe, PowerPoint, SharePoint; ability to learn new software.
• Familiarity with Sircon producer management system a plus.
• Excellent organizational and time management skills.
• Excellent written and oral communication skills.
• Able to manage multiple workstreams and deadlines independently.
• Resourceful with strong critical thinking and problem solving skills.

Responsibilities

• Onboard insurance producers and process appointments and terminations with regulators.
• Coordinate with internal teams and producers to gather onboarding information.
• Manage onboarding workflows and follow up to meet requirements.
• Maintain producer records and related databases.
• Educate stakeholders on onboarding and appointment processes.
• Monitor regulatory changes affecting licensing and appointments.
• Assist with licensing requirements and invoicing for appointments.
• Collaborate with legal on licensing matters.

Skills

Attention to detail

Project management

Time management

Written communication

Problem solving

Education

Associate degree

Tools

Sircon Producer Manager

Excel

Word

PowerPoint

SharePoint

Job description

The purpose of the role is to ensure PMA’s compliance with regulatory requirements regarding PMA’s key business partners – its producers.

• Work with PMA’s National Distribution team (and other Old Republic business units supported by PMA) to handle the onboarding of insurance producer business partners (insurance brokers and agents), ensuring compliance with internal policies and practices, as well as applicable regulatory requirements.
• Process insurance producer Notice of Appointment and Termination of Appointment filings with applicable state insurance regulators.
• Coordinate with internal team members and external insurance producer personnel to collect information and documents supporting onboarding and appointments.
• Manage producer onboarding and appointment workflows, facilitating timely follow-up with internal stakeholders and external business partners to ensure requirements are met.
• Manage multiple workstreams and prioritize as necessary to ensure projects are completed accurately and on time while promoting positive relationships with the Company's insurance producers.
• Communicate relevant information effectively, including requirements, updates, and timelines, both internally within the Company and externally.
• Investigate open issues and collaborate with internal team members to identify resolutions.
• Maintain insurance producer records and related database systems.
• Maintain and enhance the Company's insurance producer onboarding and appointment processes; educate internal and external stakeholders on those processes.
• Develop an understanding of the insurance producer management software systems and other technology tools (e.g., Sircon Producer Manager, Excel) used to manage insurance producer appointments and related data.
• Leverage technology to create reports on insurance producer activity in response to information requests from other business units or regulators.
• Process invoices for insurance producer appointments; assist Finance and Tax with reporting and allocation of appointment-related fees and costs.
• Work with attorneys in the Company's Legal department to address legal and regulatory matters pertaining to insurance producers (e.g., licensing and appointments).
• Monitor legal and regulatory changes affecting producer licensing and appointments.
• Assist with other insurance licensing requirements.

• Demonstrate commitment to Company Code of business conduct and ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.

Requirements:

• Associate degree and/or significant producer compliance experience.
• • Proficiency with relevant software applications (Word, Excel, Adobe, PowerPoint, SharePoint), and ability to learn and adapt to new software programs.
  • Familiarity with Sircon producer management system a plus.
• • Excellent organizational and time management skills, and strong attention to detail.
  • Excellent written and oral communication skills.
  • Able to manage multiple workstreams and competing deadlines independently.
  • Resourceful, with strong critical thinking and problem solving skills.

Alternate Location(s)

Tampa , Florida , United States

Charlotte , North Carolina , United States

Mount Laurel , New Jersey , United States

Philadelphia , Pennsylvania , United States

Tampa , Florida , United States Chicago , Illinois , United States Boston , Massachusetts , United States Charlotte , North Carolina , United States Mount Laurel , New Jersey , United States Blue Bell , Pennsylvania , United States Philadelphia , Pennsylvania , United States Nashville , Tennessee , United States Dallas , Texas , United States Glen Allen , Virginia

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.