Compliance Analyst

PMA Companies; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

PMA Companies is seeking a compliance professional to manage onboarding, appointment, and termination of producers, ensuring adherence to internal policies and regulatory requirements. The role collaborates with Finance, Legal, and the National Distribution team to maintain accurate records and filings.

Strong emphasis on process improvement and data accuracy. Applicants should have an Associate degree or equivalent experience, solid proficiency in MS Office and Sircon, and the ability to manage

Qualifications

• Associate degree and/or significant producer compliance experience.
• Proficiency with Word, Excel, Adobe, PowerPoint, SharePoint; ability to learn and adapt to new software programs.
• Familiarity with Sircon producer management system is a plus.
• Excellent organizational and time management skills, and strong attention to detail.
• Excellent written and oral communication skills; able to manage multiple workstreams independently.

Responsibilities

• Onboard, appoint, and terminate producers in compliance with internal policies and regulatory requirements.
• Process Notice of Appointment and Termination of Appointment filings with state regulators.
• Coordinate with internal teams and external producers to gather onboarding and appointment documents.
• Manage onboarding and appointment workflows to ensure timely completion.
• Maintain producer records and related database systems; generate reports on activity as needed.
• Collaborate with Legal to address licensing and regulatory matters related to producers.

Skills

Producer compliance

Detail-oriented

Communication skills

Multitasking

Education

Associate degree

Tools

Sircon Producer Manager

Excel

PowerPoint

SharePoint

Word

Adobe

Job description

Job Summary & Responsibilities

The purpose of the role is to ensure PMA’s compliance with regulatory requirements regarding PMA’s key business partners – its producers. The role is responsible for onboarding, appointing and terminating producers in compliance with internal policies and regulatory requirements. Internal reporting to finance and other business functions will help PMA manage its business. Monitoring legal and regulatory. Changes affecting appointment requirements will help PMA stay compliant.

• Work with PMA’s National Distribution team (and other Old Republic business units supported by PMA) to handle the onboarding of insurance producer business partners (insurance brokers and agents), ensuring compliance with internal policies and practices, as well as applicable regulatory requirements.
• Process insurance producer Notice of Appointment and Termination of Appointment filings with applicable state insurance regulators.
• Coordinate with internal team members and external insurance producer personnel to collect information and documents supporting onboarding and appointments.
• Manage producer onboarding and appointment workflows, facilitating timely follow-up with internal stakeholders and external business partners to ensure requirements are met.
• Manage multiple workstreams and prioritize as necessary to ensure projects are completed accurately and on time while promoting positive relationships with the Company’s insurance producers.
• Communicate relevant information effectively, including requirements, updates, and timelines, both internally within the Company and externally.
• Investigate open issues and collaborate with internal team members to identify resolutions.
• Maintain insurance producer records and related database systems.
• Maintain and enhance the Company’s insurance producer onboarding and appointment processes; educate internal and external stakeholders on those processes.
• Develop an understanding of the insurance producer management software systems and other technology tools (e.g., Sircon Producer Manager, Excel) used to manage insurance producer appointments and related data.
• Leverage technology to create reports on insurance producer activity in response to information requests from other business units or regulators.
• Process invoices for insurance producer appointments; assist Finance and Tax with reporting and allocation of appointment-related fees and costs.
• Work with attorneys in the Company's Legal department to address legal and regulatory matters pertaining to insurance producers (e.g., licensing and appointments).
• Monitor legal and regulatory changes affecting producer licensing and appointments.
• Assist with other insurance licensing requirements.

• Demonstrate commitment to Company Code of business conduct and ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.

Preferred Qualifications

• Associate degree and/or significant producer compliance experience.
• Proficiency with relevant software applications (Word, Excel, Adobe, PowerPoint, SharePoint),
  and ability to learn and adapt to new software programs.
  • Familiarity with Sircon producer management system a plus.
• • Excellent organizational and time management skills, and strong attention to detail.
  • Excellent written and oral communication skills.
  • Able to manage multiple workstreams and competing deadlines independently.
  • Resourceful, with strong critical thinking and problem solving skills.