Compliance Analyst

Old Republic Commercial Risk; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Old Republic Commercial Risk in Boston is seeking a Producer Compliance Specialist to oversee onboarding and appointment processes for insurance producers, ensuring alignment with internal policies and regulatory requirements.

You will coordinate filings, maintain records, generate reports, and collaborate with Legal and Finance to improve processes, delivering accurate, timely results for regulators and internal partners.

Qualifications

• Associate degree or significant producer compliance experience.
• Proficiency with Word, Excel, Adobe, PowerPoint, and SharePoint.
• Familiarity with Sircon producer management system is a plus.
• Excellent written and oral communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple workstreams and meet deadlines independently.
• Resourceful with strong problem-solving skills.

Responsibilities

• Onboard insurance producer partners and ensure compliance with internal policies and regulatory requirements.
• Process Notice of Appointment and Termination of Appointment filings with state regulators.
• Coordinate with internal teams and external producers to gather information for onboarding and appointments.
• Manage onboarding and appointment workflows, ensuring timely follow-up and accuracy.
• Prioritize multiple workstreams to complete projects and maintain positive producer relationships.
• Communicate requirements, updates, and timelines internally and externally.
• Investigate issues and collaborate to resolve them with appropriate teams.
• Maintain producer records and related databases.
• Educate stakeholders on onboarding and appointment processes and improvements.
• Develop familiarity with producer management software (Sircon) and Excel for data management.
• Generate reports on producer activity to respond to information requests.
• Process onboarding/appointment invoices; assist Finance and Tax with reporting.
• Coordinate with Legal on licensing and regulatory matters for producers.
• Monitor regulatory changes affecting licensing and appointments.
• Assist with other licensing requirements as needed.
• Uphold the company Code of Business Conduct and ethics.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Attention to detail

Multitasking

Education

Associate degree

Tools

Sircon Producer Manager

Word

Excel

Adobe

PowerPoint

SharePoint

Job description

The purpose of the role is to ensure PMA’s compliance with regulatory requirements regarding PMA’s key business partners - its producers. The role is responsible for onboarding, appointing and terminating producers in compliance with internal policies and regulatory requirements. Internal reporting to finance and other business functions will help PMA manage its business. Monitoring legal and regulatory. Changes affecting appointment requirements will help PMA stay compliant.

• Work with PMA’s National Distribution team (and other Old Republic business units supported by PMA) to handle the onboarding of insurance producer business partners (insurance brokers and agents), ensuring compliance with internal policies and practices, as well as applicable regulatory requirements.
• Process insurance producer Notice of Appointment and Termination of Appointment filings with applicable state insurance regulators.
• Coordinate with internal team members and external insurance producer personnel to collect information and documents supporting onboarding and appointments.
• Manage producer onboarding and appointment workflows, facilitating timely follow-up with internal stakeholders and external business partners to ensure requirements are met.
• Manage multiple workstreams and prioritize as necessary to ensure projects are completed accurately and on time while promoting positive relationships with the Company\'s insurance producers.
• Communicate relevant information effectively, including requirements, updates, and timelines, both internally within the Company and externally.
• Investigate open issues and collaborate with internal team members to identify resolutions.
• Maintain insurance producer records and related database systems.
• Maintain and enhance the Company\'s insurance producer onboarding and appointment processes; educate internal and external stakeholders on those processes.
• Develop an understanding of the insurance producer management software systems and other technology tools (e.g., Sircon Producer Manager, Excel) used to manage insurance producer appointments and related data.
• Leverage technology to create reports on insurance producer activity in response to information requests from other business units or regulators.
• Process invoices for insurance producer appointments; assist Finance and Tax with reporting and allocation of appointment-related fees and costs.
• Work with attorneys in the Company\'s Legal department to address legal and regulatory matters pertaining to insurance producers (e.g., licensing and appointments).
• Monitor legal and regulatory changes affecting producer licensing and appointments.
• Assist with other insurance licensing requirements.
• Demonstrate commitment to Company Code of business conduct and ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.

Requirements

• Associate degree and/or significant producer compliance experience.
• Proficiency with relevant software applications (Word, Excel, Adobe, PowerPoint, SharePoint), and ability to learn and adapt to new software programs.
• Familiarity with Sircon producer management system a plus.
• Excellent organizational and time management skills, and strong attention to detail.
• Excellent written and oral communication skills.
• Able to manage multiple workstreams and competing deadlines independently.
• Resourceful, with strong critical thinking and problem solving skills.