Compliance Administrator

Friedman Vartolo LLP; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k plan

Gym/fitness membership reimbursement

Job summary

A dynamic law firm seeks a Compliance Administrator in Philadelphia to ensure compliance with regulations and industry standards. The role involves maintaining policies, conducting audits, and collaborating with departments. Ideal candidates will have a Bachelor's degree or relevant experience, excellent communication skills, and familiarity with compliance and risk management. This full-time position offers a competitive benefits package and opportunities for professional growth.

Qualifications

• Bachelor's degree preferred or relevant industry experience considered.
• Ability to work effectively with minimal supervision.
• Excellent verbal and written communication skills.
• Prior experience in compliance or legal administration is a plus.
• Detail-oriented and organized with multitasking ability.
• Proficiency in Microsoft Excel and advanced skills in Power Query.
• Experience in data visualization using Power BI.

Responsibilities

• Maintain and assist in drafting policies and procedures.
• Review and document client alerts.
• Execute and oversee scheduled audits.
• Review compliance scorecards for potential risks.
• Assist with compliance remediation plans.
• Maintain client relationships during calls.
• Ensure vendor compliance with standards.
• Work with operational teams on compliance needs.
• Occasional travel for client meetings.

Skills

Attention to detail

Self-motivation

Verbal communication

Written communication

Risk management

Vendor management

Project management

Microsoft Excel

Data visualization

Education

Bachelor's degree in related field

Tools

Power Query

Power BI

Monday.com

Microsoft Project

Job description

Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 300+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.

Position

Friedman Vartolo LLP is seeking a diligent and detail-oriented Compliance Administrator to join our team. The Compliance Administrator will play a key role in ensuring that our firm remains in compliance with relevant laws, regulations, and industry standards. This position reports directly to the Director of Default Operations and involves collaborating with various departments within the firm. The role of Compliance Administrator is expected to be one of problem solving, project management, and risk management. It is expected that the Compliance Administrator will address issues timely, have a critical eye for detail and utilize high level organizational skills to ensure firm records, libraries, and distributions are well processed and maintained.

Responsibilities

• Maintenance of policies and procedures archive and assistance with drafting, review, and approval of same.
• Initial review, documentation, storage, and distribution of client alerts.
• Execution and/or oversight of scheduled audits, including regularly scheduled office clean desk and security audits.
• Review of scorecards for compliance violations or potential risk as evidenced by client notes or findings.
• Assisting with compliance remediation plans and trainings.
• Maintaining a presence on client calls and with clients to reinforce relationships with clients and a strong understanding of client expectations.
• Assisting with vendor management ensuring the compliance practices of third-party vendors and service providers are meeting the firm's standards and regulatory requirements.
• Working with the management of various operational teams, as well as employees, to foster good relationships and an “open door” policy for assisting with compliance needs.
• Flexibility to travel occasionally for client meetings, industry events, and other business-related activities.

Requirements

• Bachelor's degree in related field preferred but relevant experience in the industry will be considered in lieu of a degree.
• Ability to work effectively and efficiently with minimal supervision, exhibiting a high degree of self-motivation and initiative.
• Excellent verbal and written communication skills, and the ability to convey important information clearly and effectively.
• Prior experience in compliance, risk management, vendor management or legal administration, preferably in a law firm environment.
• Detail-oriented and highly organized, with the ability to manage multiple tasks and priorities simultaneously.
• Proficiency in Microsoft Excel with advanced skills in Power Query.
• Experience in data visualization and analysis using Power BI.
• Familiarity with project management software such as Monday.com or Microsoft Project.

Compensation and Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [e-mail] to request an accommodations.

Location

Philadelphia, PA office

Seniority Level

Not Applicable

Employment Type

Full-time

Job Function

Legal and Administrative

Industries

Law Practice