Compensation Coordinator

City of North Miami Beach; Florida; Presencial; USD 52 000 - 66 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Comprehensive benefits package

Vehicle allowance or City-issued 차량

Resumo da oferta

City of North Miami Beach is seeking an experienced administrative support professional to assist the Human Resources Department with benefits administration, payroll data entry, and open enrollment activities. This role reports to the Director of Human Resources and requires discretion, confidentiality, and strong organizational skills.

The position supports benefits administration, COBRA/FMLA processes, and maintenance of personnel records.

Qualificações

• Bachelor’s Degree in public/Business Administration or related field with four years HR experience including one year in benefits/payroll.
• Knowledge of personnel policies, Civil Service rules, and union contracts.
• Detail oriented with excellent computer skills and ability to interpret policies.

Responsabilidades

• Performs benefit administration including communicating benefits, claims resolution, change reporting, and invoice approval.
• Reviews insurance premium billings and reconciles with enrollment data; prepares invoices for payment.
• Assists with enrollment notifications for retirees and open enrollment; monitors premium payments for timeliness.
• Processes new employee benefit enrollment paperwork and payroll deductions; updates the Personnel Payroll system.
• Assists in COBRA, FMLA, and worker’s compensation administration; maintains related records.
• Posts information to employment records and assists in planning risk management functions.
• Responds to employee requests and public records inquiries; maintains electronic employee records.
• Performs other related duties as required.

Conhecimentos

Benefit administration

Payroll processing

Open enrollment

Communication

Record keeping

Formação académica

Bachelor’s degree in public/business administration

Ferramentas

Personnel Payroll system

Office software

Descrição da oferta de emprego

Description

This is responsible administrative support work performed relative to the needs of the Human Resources Department. to include functions of a confidential nature, exercising judgment and discretion. This position reports to the Director of Human Resources.

ADA Requirements

ADA REQUIREMENTS: Individual’s sensory modalities (vision and hearing) and physical capabilities (ambulation, strength, coordination, dexterity, range of motion) must be sufficient to perform the Essential Functions of the position.

Examples of Duties

(The duties listed below are the normal duties and responsibilities of this position. The omission of specific statements related to the duties and responsibilities of this position does not exclude them if the work is similar, related or reasonable within the scope of the position.)

• Performs Benefit Administration to include communicating benefit information to employees, claims resolution, change reporting, approving invoices for payment and record keeping.
• Reviews insurance premium billings, reconciles billing to City enrollment data, makes appropriate adjustments to bills and submits documentation to the insurance providers; prepares invoices for payment.
• Assists in sending appropriate enrollment notification to new retirees and open enrollment notification to existing qualified retirees; monitors and audits monthly retiree premium payments ensuring that the correct payments are being received and that payment is being received on a timely basis; accurately prepare deposit memo for retiree premium payments; makes appropriate changes to City and insurance provider enrollment records if correct payment is not received by established due date.
• Assists in scheduling and organizing annual open enrollment; prepares and distributes open enrollment notice to current employees; assists in conducting open enrollment meetings; processes open enrollment paperwork and notifies providers of open enrollment changes.
• Processes new employee benefit enrollment paperwork, open enrollment paperwork and benefit change forms in accordance with established procedures; notifies payroll of the correct premium deductions; enters correct benefit information into the Personnel Payroll system; notifies insurance provider of changes.
• Assists beneficiaries and insurance company in processing life insurance benefit claims.
• Provides employee assistance in resolving benefits problems as needed.
• Coordinates the development and implementation of prevention programs in the area of wellness and safety, maintaining data, trend reporting and record-keeping for such programs.
• Assists in representing Risk Management and Human Resource staff in presentations and orientation to employees concerning benefits; collects appropriate completed orientation paperwork pertaining to benefits and worker’s compensation.
• Assists in processes and tracking COBRA notifications within statutory guide lines; enters COBRA information into database; tracks COBRA payments to ensure that payment is received within statutory deadlines; produces COBRA status reports as needed.
• Assists in establishing and maintaining FMLA files from the initial notification of FMLA, making sure proper documentation is received, and monitoring FMLA dates.
• Post a wide assortment of information to employment records.
• Assist in planning and coordinating risk management functions for City.
• Reviews contract provisions and certificates of insurance in monitoring contractor insurance coverage.
• Posts a wide assortment of information to employment records.
• Collects information from a variety of sources and compiles data for special and periodic reports.
• Processes payroll changes including hires, transfers, terminations, differentials, promotions, pay changes, etc and completes assignments in accordance with payroll processing timeline and procedures
• Responds to employee requests and inquires, including public records requests
• Completes Employment verifications, unemployment inquires EEO data, reports, etc
• Maintains electronic filing of employee records
• Performs other related duties as required.

Minimum Qualifications

Bachelor’s Degree in public/Business Administration or a related field and four (4) years of Human Resources experience, including one year of benefits/payroll experience or any equivalent combination of training and experience, which provides the required skills, knowledge and abilities.

Supplemental Information

• Must have thorough knowledge of Personnel Policies and Procedures, Civil Service Rules and union contracts.
• Must have knowledge of laws as they apply to benefits, workers’ compensation, FMLA, COBRA and related issues;
• Must be detail oriented;
• Must have excellent computer skills
• Thorough knowledge of standard office practices and procedures.
• Thorough knowledge of business English, spelling and arithmetic. Ability to interpret and apply policies and procedures.
• Ability to make difficult arithmetic calculations and to set up complex forms and statistical tables.
• Ability to establish and maintain effective working relationships with other employees, City officials and the general public.
• Ability to work independently in the absence of specific instruction; ability to understand and follow written and verbal instructions.
• Ability to communicate effectively, both verbally and in writing, using excellent English.
• Must be physically able to operate various items of office related equipment, such as, but not limited to, word processor, computer, calculator, multi-line telephone, typewriter, copier, and facsimile machine etc.
• Must be able to hear clearly and to speak and signal to people in order to convey or exchange information.
• Must be able to see, adjust visual focus, including close range and differentiate colors and shades of color.
• Must be able to ambulate or otherwise move in a safe manner
• Must be able to exert up to ten pounds of force occasionally, and/or a negligible amount of force constantly to move objects.
• Work involves sitting and standing for long periods of time. Work involves frequent typing, walking and occasional bending, lifting and stooping for short periods of time.
• Must be able to lift and/or carry weights of up to twenty pounds.
• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through personal contact, the use of the telephone and/or other City-issued technology devices. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist under desks and around furniture; to lift, carry, push, and/or pull moderate to heavy amounts of weight up to 20 lbs.; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants who demonstrate they meet the minimum requirements may be subject to an extensive selection process and screening program, which may include, but not be limited to, evaluation of education, training and experience; oral interview(s); background investigation; reference checks; medical evaluation; controlled substance screening. Preference will be given to certain veterans, spouses of veterans, or unmarried widows/widowers of veteran. Proof of veterans' eligibility must be provided at time of application EOE M/F/D/V. Applicants with disabilities who desire special accommodation MUST notify the Human Resources Department at the time of application.

The City of North Miami Beach offers a comprehensive benefits package to all eligible full-time employees which include annual leave, holiday pay, personal days, birthday, and sick leave as well as medical, life and short-term disability insurance. As determined by the City Manager, some positions may also have a vehicle allowance or a City-issued vehicle.