Compensation Analyst

Cold Spring Harbor Laboratory; Village of Laurel Hollow (NY); On-site; USD 60,000 - 67,000; Full time

Job summary

Cold Spring Harbor Laboratory is hiring a Compensation Analyst to support compensation, job codes, descriptions, grants, stipends, and HRIS activities. The role involves salary analyses, data preparation, and assisting with grant- and fellowship-related tasks.

The successful candidate will be highly organized, analytical, and able to manage multiple priorities with discretion in a fast-paced research environment.

Qualifications

• Bachelor's degree preferred.
• 1-3 years of related experience in Human Resources, Compensation or a similar analytical function.
• Excellent written and verbal communication skills.
• Strong analytical, organizational, problem-solving, and decision-making skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Excel, with data analysis.
• Basic knowledge of HRIS systems; experience with Workday is preferred.
• Strong mathematical and quantitative skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Support executive compensation processes, including preparing materials for Compensation Review and Advisory Committee meetings, Board of Trustees materials, and coordinating document distribution.
• Prepare reports, correspondence, and mailings for Lab Support/Computational Science and Research Investigator review processes, including annual increase activities and mail merge communications.
• Prepare faculty appointment and other HR-related letters for signature and distribution.
• Conduct salary determinations and market analyses to support compensation decisions.
• Collect, analyze, and prepare salary data for compensation and salary reviews.
• Participate in external compensation surveys and analyze survey data as needed.
• Process second-job requests, obtain approvals and signatures, and maintain tracking logs.
• Create new job codes and process job code changes as requested.
• Maintain and update job descriptions.
• Generate and distribute HRIS reports using systems such as Workday.
• Run and distribute monthly Faculty Appointment and Job Code reports to stakeholders.
• Process faculty appointment letters and related documentation.
• Prepare timekeeping memoranda for newly hired nonexempt full-time employees.
• Coordinate graduate student stipend updates with SBS, SBU, and Hofstra.
• Process postdoctoral stipend increases, including grant-funded positions.
• Support wage and hour updates, including exempt salary changes and minimum wage increases.
• Respond to compensation-related inquiries with timely information.
• Prepare annual postdoctoral tax letters for direct-pay grants.
• Process grants, fellowships, and grant incentives for postdoctoral fellows and graduate students.
• Verify applicable foreign exchange rates and complete grant reconciliations.
• Prepare and distribute monthly grant reports to the Office of Sponsored Programs and Payroll.
• Stay current on wage and hour regulations through webinars and development activities.
• Perform additional HR and compensation-related duties and projects as assigned.

Skills

Excellent communication

Analytical ability

Attention to detail

Excel proficiency

Workday knowledge

Mathematical skills

Discretion

Multitasking

Collaboration

Education

Bachelor's degree

Tools

Excel

Workday

Job description

Position Description

The Human Resources department at Cold Spring Harbor Laboratory is seeking a Compensation Analyst to join our team.

The Compensation Analyst supports the Human Resources Department in a variety of compensation, job code, job description, grant, stipend, and HRIS functions. This position is responsible for preparing and analyzing compensation data, supporting salary review processes, maintaining job codes and descriptions, processing faculty and postdoctoral appointments, and assisting with grant- and fellowship-related activities.

The ideal candidate is highly organized, analytical, detail-oriented, and able to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Position Responsibilities

• Support executive compensation processes, including preparing materials for Compensation Review and Advisory Committee (CR & AC) meetings, preparing Board of Trustees materials, and coordinating document distribution.


• Prepare reports, correspondence, and mailings for Lab Support/Computational Science and Research Investigator review processes, including annual increase activities and mail merge communications.


• Prepare faculty appointment and other HR-related letters for signature and distribution.


• Conduct salary determinations and market analyses to support compensation decisions.


• Collect, analyze, and prepare salary data for compensation and salary reviews.


• Participate in external compensation surveys and analyze survey data as needed.


• Process second-job requests, obtain appropriate approvals and signatures, and maintain tracking logs.


• Create new job codes and process job code changes as requested.


• Maintain and update job descriptions.


• Generate and distribute HRIS reports using systems such as Workday.


• Run and distribute monthly Faculty Appointment and Job Code reports to appropriate HR, Recruiting, HRIS, Payroll, and other stakeholders.


• Process faculty appointment letters and related documentation.


• Prepare timekeeping memoranda for newly hired nonexempt full-time employees.


• Coordinate graduate student stipend updates with SBS, SBU, and Hofstra.


• Process postdoctoral stipend increases, including increases associated with grant-funded positions.


• Support wage and hour updates, including exempt employee salary changes and minimum wage increases.


• Respond to compensation-related inquiries and provide timely and accurate information.


• Prepare annual postdoctoral tax letters for direct-pay grants, including foreign and domestic grants, as required.


• Process grants, fellowships, and grant incentives for postdoctoral fellows and graduate students.


• Verify applicable foreign exchange rates and complete grant-related reconciliations.


• Prepare and distribute monthly grant reports to the Office of Sponsored Programs and Payroll.


• Stay current on wage and hour regulations and other relevant HR practices through webinars and professional development activities.


• Perform additional HR and compensation-related duties and special projects as assigned.

Position Requirements

Education

• Bachelor's degree preferred.

Experience

• 1-3 years of related experience in Human Resources, Compensation or a similar analytical/business function.

Required Skills and Competencies

• Excellent written and verbal communication skills.


• Strong analytical, organizational, problem-solving, and decision-making skills.


• Strong attention to detail and accuracy.


• Proficiency with Microsoft Office, particularly Excel, including the ability to use formulas and perform data analysis.


• Basic knowledge of HRIS systems; experience with Workday is preferred.


• Strong mathematical and quantitative skills.


• Ability to handle confidential and sensitive information with discretion.


• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.


• Flexible, proactive, self-motivated, and able to work independently as well as collaboratively.


• Strong follow-through and ability to coordinate with multiple departments and stakeholders.

Supplemental Information

Environment

Cold Spring Harbor Laboratory is a world-renowned biomedical research institution in New York. It has shaped contemporary biomedical research and is the home of eight Nobel Prize laureates. Cold Spring Harbor Laboratory provides a highly dynamic and interactive research environment and also a unique opportunity of timely exposure to advances in various biomedical research fields and of interaction with a broad range of researchers from all over the world through its renowned Meetings and Courses program. We believe that science is for everyone and our researchers have a wide variety of backgrounds.

Compensation and Benefits

Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our CSHL Benefits sites to learn more. The salary range for this role is $60,000-$67,000. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a base salary and/or rate, several factors may be considered as applicable (e.g., years of relevant experience, education, credentials, and internal equity).

CSHL is an EO Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor.