Company Secretary & Entity Manager

Inclusively Remote; United States; Remote; USD 120,000 - 170,000; Full time

Job summary

RemotePass is expanding into new markets and seeks a Company Secretary & Entity Manager to own entity setup and ongoing compliance across the group. You will partner with Legal, Finance, and Operations to ensure timely filings, registrations, and governance updates.

This execution-focused role requires hands-on experience managing multiple jurisdictions and providers. You'll report to the Head of Finance and play a core role in scalable international growth, maintaining statutory records and

Qualifications

• 4+ years hands-on experience in entity management or corporate legal work.
• Entities set up and maintained across several jurisdictions.
• Track record of filings, incorporations, and registrations completed personally.
• Governance experience with drafting resolutions and maintaining statutory records.
• Familiarity with notarisation, certification, and legalisation of documents.
• Strong project management with multiple entities, providers, and deadlines.
• Law degree or equivalent legal qualification strongly preferred.
• Fluent in English.

Responsibilities

• Set up new entities and run entity setup from scoping through incorporation and registrations.
• Keep every entity compliant with licences, renewals, and director/shareholder changes.
• Draft board/shareholder resolutions and maintain corporate records.
• Manage local counsel and corporate service providers across jurisdictions.
• Build and own an entity/compliance calendar to avoid missed filings.
• Support broader legal work including NDAs, banking documentation, and renewals as needed.

Skills

entity management

corporate governance

notarisation/certification/legalisa

project management

stakeholder coordination

multijurisdiction filings

English fluency

Education

Law degree or equivalent

Job description

RemotePass is a leading global platform transforming how businesses access and manage top talent. Recognised as one of G2’s Top 100 Fastest Growing Software Products, we’re breaking down geographical barriers so exceptional talent can thrive anywhere.

By streamlining global hiring, onboarding, payroll, and compliance, RemotePass helps organisations build high-performing remote teams and gives workers worldwide unprecedented access to global employers.

We’re backed by world‑class investors: Endeavor Catalyst, Khwarizmi Ventures, Oraseya Capital, Flyer One Ventures, Access Bridge Ventures, A15, Swiss Founders Fund and Plug & Play.

About the Role

As we expand into new markets, we need to set up new entities and keep the existing ones in good standing. We’re hiring a Company Secretary & Entity Manager to own that work end to end across the RemotePass group, reporting to the Head of Finance.

This is an execution role. We need someone who has done the work themselves: incorporating entities, filing with registries, drafting resolutions, and getting documents notarised and legalised. You’ll work with Legal, Finance, and Operations, manage local counsel and service providers, and keep leadership updated on progress and risks.

What You’ll Do

• Set up new entities. Run entity setup in new markets from scoping through incorporation, licensing, tax and social security registrations, bank account opening, and a clean handover to operations.
• Keep every entity compliant. Manage statutory filings, licence renewals, director and shareholder changes, POAs, UBO registers, and registered office requirements so every entity stays in good standing.
• Run company secretarial work. Draft board and shareholder resolutions, keep corporate records and the group structure chart current, and manage notarisation, certification, and legalisation of corporate documents.
• Manage providers. Select and manage local counsel and corporate service providers across jurisdictions, and keep them on time and on budget.
• Track everything. Build and own an entity and compliance calendar so no filing, renewal, or deadline slips.
• Support wider legal work. Helpwith insurance renewals, NDAs, vendor agreements, banking documentation, and legal operations improvementsasneeded.

Requirements

What We’re Looking For

• 4+yearsof hands‑on experiencein entitymanagement, companysecretarial, or corporate legal work, ideallyat anEOR or payroll provider, acorporateservice provider, oramultinational group.
• Entities set upand maintained across severaljurisdictions, notjustonemarket.
• Atrackrecordofexecution:you’vedonethefilings, incorporations,and registrationsyourself.
• Corporategovernance experience, including draftingresolutionsand maintaining statutoryrecords.
• Familiaritywithnotarisation, certification, and legalisationofcorporatedocuments.
• Strongproject managementskills,withexperiencejugglingmultipleentities, providers, and deadlinesatonce.
• Alawdegreeorequivalentlegalqualificationisstronglypreferred
• FluentinEnglish.

You’ll Thrive in This Role If

• You like owning a process from start to finish and making sure it lands.
• You’re organised and detail-focused, and you spot problems before they become issues.
• You’re comfortable chasing providers, registries, and banks until things get done.
• You’d ratherdothefilingyourselfthanwaitforsomeoneelse to.

Benefits

Why Join RemotePass?

• Play a central role in our international expansion, settinguptheentities that let us enter newmarkets.
• Owna business‑critical function end to end, working closely with senior leadership.
• Profitable, and stillscalingfast.We reached profitability in 2025and just raised a $17.4M SeriesB led by EBRD, with 500 Global joining. You get the pace of a scale‑upwith thestabilityof a business that works.
• Realglobalscale.We support 35,000+ workers in 150+ countries andhave processed over $800M in cross-border payroll for companies like Logitech, Tata Group and Careem.
• Bigbetsahead–We’reexpandingacrossEuropeandtheUS, buildingfinancialproductsfor distributedteams, and investing heavilyinAI.There’salottobuild,androom to growwithit.
• Remote‑firstforreal.We don’tjustsell remote work,weliveit.Workfromanywhere.
• Inclusion matters.We valuedifferentperspectivesandempowereveryonetobringourauthenticselfto work.