Community Programs Coordinator

Experience Champaign Urbana; Urbana (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Experience Champaign Urbana is seeking a dedicated professional to support Campus Recreation and related programs at the University of Illinois. The role covers summer camp coordination, academic-year program development, staff training, and payroll backup for part-time staff.

You will help manage budgets, policy creation, and calendar planning while collaborating across departments to implement new initiatives and ensure safety and compliance.

Responsibilities

• Develop, coordinate, manage, and evaluate Campus Recreation's 8-week summer camp for the Champaign Urbana community.
• Under the direction of the Assistant Director of Competitive Sports and Community Programs, assist in the coordination and development of multiple community programs throughout the academic year.
• Hire, train, evaluate, promote student community programs staff tasked with organizing and managing all community programs offerings.
• Schedule, plan, and implement reservations for all community program offerings.
• Under the direction of the Assistant Director of Competitive Sports and Community Programs, assist in the creation of community program policies, pricing packages, and employee handbooks.
• Under the direction of the Assistant Director of Competitive Sports and Community Programs, assist in managing the community programs budget for staffing, marketing materials, outreach events, and equipment replacement plans.
• Maintain a working knowledge of industry trends and present new initiatives each summer.
• Evaluate program satisfaction and needs assessment annually and implement strategies for retention and growth.
• Attend, develop, and evaluate all trainings for community programs student staff.
• Assist in the creation of the community programs calendar for each year.
• Support the University of Illinois' commitment to child abuse prevention as a mandatory reporter.
• Serve as primary back-up for payroll for all part-time staff within community programs.
• Work closely with Assistant Director and Competitive Sports Coordinator to offer an inclusive, innovative, and accessible Intramural Activities program.
• Assist with training, developing, evaluating, scheduling, managing, and promoting numerous part-time student staff positions.
• Assist with planning, developing, scheduling, and maintaining a comprehensive Intramural Program.
• Collaborate with other university and Campus Recreation departments for the successful implementation of new programming efforts.
• Assist with coordination of program outreach efforts and initiate new campus partnerships.
• Ensure department risk management plans are implemented effectively.
• Assist as needed with Assistant Director and Coordinator of Competitive Sports to structure an organized and equitable Club Sport program.
• Work cooperatively with Campus Recreation and Student Engagement staff to assist with administration of over 40 club sport teams as needed.
• Collaborate with multiple different campus recreation departments to provide a cohesive club sports practice schedule.
• Manage an annual budget for competitive sports and community programs.
• Attend state and regional professional development conferences and workshops.
• Support and engage with NIRSA sport tournaments for yearly professional development.
• Serve on Department, Division and/or University committees as assigned.
• Manage special projects that support the overall mission of Campus Recreation.
• Participate as a member of the Campus Recreation professional staff in the development and implementation of policies and procedures.
• Participate in the development of programs, departmental objectives, and long-range planning by performing research, providing recommendations, and implementing plans as appropriate.
• Follow University and department cash handling policies and procedures.
• Enforce and maintain Campus Recreation policies and procedures as they pertain to usage of facilities on campus.
• Assist with night and weekend coverage as needed.

Job description

Duties Responsibilities Community Programs

• Develop, coordinate, manage, and evaluate Campus Recreation's 8-week summer camp for the Champaign Urbana community.
• Under the direction of the Assistant Director of Competitive Sports and Community Programs, assist in the coordination and development of multiple community programs throughout the academic year.
• Hire, train, evaluate, promote student community programs staff tasked with organizing and managing all community programs offerings.
• Schedule, plan, and implement reservations for all community program offerings.
• Under the direction of the Assistant Director of Competitive Sports and Community Programs, assist in the creation of community program policies, pricing packages, and employee handbooks.
• Under the direction of the Assistant Director of Competitive Sports and Community Programs, assist in managing the community programs budget for staffing, marketing materials, outreach events, and equipment replacement plans.
• Maintain a working knowledge of industry trends and present new initiatives each summer.
• Evaluate program satisfaction and needs assessment annually and implement strategies for retention and growth.
• Attend, develop, and evaluate all trainings for community programs student staff.
• Assist in the creation of the community programs calendar for each year.
• Support the University of Illinois' commitment to child abuse prevention as a mandatory reporter.
• Serve as primary back-up for payroll for all part-time staff within community programs.

Intramurals

• Work closely with Assistant Director and Competitive Sports Coordinator to offer an inclusive, innovative, and accessible Intramural Activities program.
• Assist with training, developing, evaluating, scheduling, managing, and promoting numerous part-time student staff positions.
• Assist with planning, developing, scheduling, and maintaining a comprehensive Intramural Program.
• Collaborate with other university and Campus Recreation departments for the successful implementation of new programming efforts.
• Assist with coordination of program outreach efforts and initiate new campus partnerships.
• Ensure department risk management plans are implemented effectively.

Club Sports

• Assist as needed with Assistant Director and Coordinator of Competitive Sports to structure an organized and equitable Club Sport program.
• Work cooperatively with Campus Recreation and Student Engagement staff to assist with administration of over 40 club sport teams as needed.
• Collaborate with multiple different campus recreation departments to provide a cohesive club sports practice schedule.

Departmental Duties

• Manage an annual budget for competitive sports and community programs.
• Attend state and regional professional development conferences and workshops.
• Support and engage with NIRSA sport tournaments for yearly professional development.
• Serve on Department, Division and/or University committees as assigned.
• Manage special projects that support the overall mission of Campus Recreation.
• Participate as a member of the Campus Recreation professional staff in the development and implementation of policies and procedures.
• Participate in the development of programs, departmental objectives, and long-range planning by performing research, providing recommendations, and implementing plans as appropriate.
• Follow University and department cash handling policies and procedures.
• Enforce and maintain Campus Recreation policies and procedures as they pertain to usage of facilities on campus.
• Assist with night and weekend coverage as needed.