Community Manager

Associated Asset Management (AAM), LLC; Peoria (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

A community management company in Peoria, Arizona, is looking for a Community Manager to oversee a designated portfolio of communities. This role involves ensuring compliance with governing documents, managing vendor relationships, and providing exceptional customer service to homeowners. The ideal candidate will have a high school diploma and at least two years of HOA Community Manager experience. Strong interpersonal skills and attention to detail are essential, along with the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Minimum of 2 years experience as an HOA Community Manager.
• Experience with governing documents and contract administration.
• Valid Driver's License is required.

Responsibilities

• Provide community management and customer service to homeowners.
• Ensure compliance with governing documents.
• Manage vendor contracts and budget preparation.

Skills

Interpersonal skills

Time management

Attention to detail

Organization skills

Proficiency in computer programs

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Primarily responsible for providing community management and effective customer service to a designated portfolio of communities/homeowners through in-depth knowledge of Covenants, Conditions and Restrictions (CC&Rs), and other governing documents, including management contracts.

• Read, review, and have a strong understanding and knowledge of Association governing documents, including but not limited to CC&Rs, Bylaws, Rules and Regulations, as well as federal statutes relating to Associations; Partners with AAM’s Management Team to ensure compliance.
• Interact with homeowners, vendors, and service providers on a frequent basis to promote and maintain high quality customer service in both the Association and AAM.
• Research, create and disseminate communications to owners via newsletters, emails and the web regarding Association activities and policies.
• Solicit, negotiate, and execute contracts for Association vendors and service providers.
• Prepare and submit bid specs and work orders to vendors/service providers, as needed.
• Plan, budget, advertise, execute, and attend Association events with Boards/Committees approval.
• Develop and implement policies and carry out tasks assigned by the Board of Directors and AAM.
• Review, analyze, and present monthly management/financial reports to appropriate parties; identify, and work with accounting to resolve, any discrepancies in reports.
• Research, prepare and provide annual budgets to the Board of Directors; work with vendors and other Association service providers to obtain accurate budget data.
• Review, modify, code, and approve Association invoices.
• Schedule, organize and facilitate annual Board of Directors meetings and other special meetings by providing leadership and professional guidance as required by Association policy and Arizona law.
• Interview, hire and train employees, as needed. Coach AAM employees regarding job performance and expectations; terminate employment relationships when required.
• Exhibit a proactive approach to management; provide leadership in planning future growth.
• Perform other duties as directed.

Knowledge, Skills, and Abilities:

• Excellent interpersonal skills: outgoing & communicative, socially oriented, poised, effective in groups, articulate, persuasive in expression, strong public speaker.
• Time Management: the ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
• High attention to detail.
• Experience working with HOA's or other entities that involved knowledge and enforcement of Governing Documents.
• Exceptional organization and tracking skills.
• Ability to function efficiently in a high volume, fast-paced environment.
• Ability to proficiently utilize computer programs and company database systems, including Microsoft office, internet, and e-mail systems.
• Ability to interact and work positively and effectively with staff and residents at all levels. Ability to work collaboratively and cooperatively within the department as well as with other departments.

Physical Demands & Work Environment:

• Sitting in an office setting utilizing a computer and other office equipment.
• May be required to lift boxes, fill paper trays, and other minor physical office related tasks.
• Utilizing personal automobile for commuting to and from assigned communities.
• Walking and/or driving throughout communities to inspect common areas and other job responsibilities per the management contract.
• Sitting and standing for moderate periods of time.

Qualifications

Education

Required: High School or better.

Experience

Required: Minimum of 2 years experience as an HOA Community Manager. Requirements for the position include either a high school diploma or GED and a minimum of two (2) years of experience as an HOA Community Manager. Previous experience working with HOAs or similar entities involving knowledge and enforcement of Governing Documents, contract administration, and vendor management is highly desirable. Additionally, candidates should have experience in facilitating meetings with boards of directors and/or business partners. Valid Driver's License.

Licenses & Certifications

Preferred: CMCA, CAAM

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.