Community Funds Administrator

HIJOBS; United States; Remote; USD 15,000 - 20,000; Part time

Job summary

East Kintyre Windfarm Trust seeks a self-employed, part-time Community Funds Administrator to lead communications and ensure efficient operation of funds. The role is mostly remote (work-from-home) with occasional in-person meetings in Carradale. Average 10 hours per week, flexible schedule.

The role involves grant management, disbursement monitoring, financial record-keeping, and producing annual/regulatory reports. Remuneration is attractive and tailored to skills and experience.

Qualifications

• Managing grant applications and advertising fund tranches.
• Monitoring applications and due diligence queries.
• Reporting to the board and sponsors; taking lead on correspondence.

Responsibilities

• Managing the grant application process and advertising fund tranches.
• Monitoring applications and conducting due diligence enquiries.
• Reporting to the boards and preparing meeting papers.

Skills

Grant administration

Financial record keeping

Stakeholder communication

Meeting coordination

Tools

Email management

Document management

Video conferencing

Job description

East Kintyre Community Fund and Windfarm Trust seek to appoint a self-employed part-time Administrator to take a professional lead on communications and ensure the funds operate efficiently and effectively.

Community Funds Administrator

(part-time, self-employed, work-from-home on a flexible basis, ~10h/wk)

The part-time role involves managing correspondence allied to grant applications, monitoring fund disbursements, maintaining financial records, and generating annual reports due to regulatory bodies and donors. The hours required vary depending on the time of year, but averaged-out the role is estimated at a quarter of a full time job (roughly 10h/wk). This is essentially a remote working opportunity, but occasional attendance at evening meetings would be an advantage.

Job Title:

Community Funds Administrator

Reports to:

The Boards of EKWFT and EKCF

Designated Contract Manager:

EKCF - The Secretary

EKWFT - The Secretary/Treasurer

Place of Work:

Work from home with preference given to an appointee willing and able to attend occasional in-person meetings in Carradale

Hours of Work:

Flexible (flex to be agreed with line manager in advance), based on an average of 10 hours/week. There is a need for very occasional evening work.

Remuneration:

Attractive remuneration package dependent on skills and experience, paid monthly in arrears.

Contract:

Self-employed rolling contract

About

EKWFT and

EKCF: East Kintyre Windfarm Trust

was established over 20 years ago under a Deed of Trust to manage community benefits flowing from some of the original windfarms in Kintyre. East Kintyre Community Fund was established as a charity in 2021 to disburse community benefits from the Beinn an Tuirc 3 Windfarm and several other sponsors. Both funds make grants to community groups in East Kintyre and are managed by trustees (non-remunerated volunteers), with EKCF reporting to OSCR and EKWFT reporting to the Argyll & Bute Windfarm and Renewable Trust. Further information about the funds can be found on the East Kintyre Community and Kintyre Wind websites at:

https://eastkintyre.org/funding/

https://kintyrewind.com

Job Description:

Managing the grant application process, including advertising fund

tranches, monitoring applications, conducting due diligence enquiries, reporting to the board, preparing reports and summary documents for meetings and sponsors, and taking the lead on correspondence by email with applicants.

• Financial Management: Setting-up bank payments for authorisation and monitoring fund disbursements, maintaining financial records, preparing reports for regulatory bodies and ensuring compliance with financial regulations.

Taking minutes of meetings, filing correspondence in accordance with the Funds' established procedures, upload of records to community website, maintenance of the Register of Trustees and occasional update of OSCR records as necessary.

Preparing draft financial statements and project updates.

Communication with stakeholders, including grantees, bursary holders, and board members.

Building and maintaining relationships with fund trustees and other stakeholders.

Book venues for meetings and organise Trustee meetings; managing occasional participation of applicants (at the boards discretion) via video link.