Community Events Supervisor

City of Missouri City; Missouri City (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Missouri City Recreation Department is seeking a Community Events Supervisor to plan, coordinate, implement, and evaluate the city's community event portfolio, including interdepartmental coordination and policy development.

You will manage event budgets, recruit sponsors and vendors, lead the citywide volunteer program, and work with external partners on permitting, scheduling, and logistics; the role requires a bachelor's degree and several years of experience, with CPRP

Qualifications

• Bachelor's degree in a closely related field from an accredited college or university with three years of relevant professional experience.
• Certified Professional Event Planner or Certified Parks and Recreation Professional (CPRP), or ability to obtain within twelve months.
• The department may consider an equivalent combination of education, training and/or experience.

Responsibilities

• Plan, develop, and oversee the City's annual community event portfolio, establishing goals, timelines, site plans, budget parameters, and interdepartmental coordination requirements for each event.
• Administer the City's Community Event Participation program, including the review and processing of applications from user groups, coordination with approved user groups throughout the event cycle, and evaluation of participation outcomes.
• Serve as the primary point of contact for all City internal and partnership events; Coordinate with City departments to ensure all interdepartmental requirements are identified, communicated, and fulfilled in advance of each event.
• Manage and supervise personnel for the operation of events; Create event schedules and assign work duties; Hire, train, and evaluate work performance of assigned personnel.
• Develop and manage the operating budget for community events, including cost projections for each event, sponsorship and revenue targets, and post-event financial reconciliation; Seek and secure alternative funding for events and projects, including vendors, sponsorships, and donations.
• Oversee the City's volunteer program, including the development of volunteer roles and scheduling frameworks, training coordination, recognition programs, and ongoing evaluation of volunteer effectiveness.
• Manage and administer the department's sponsorship policy and program, including identifying and recruiting prospective sponsors, developing sponsorship packages and benefit structures, negotiating sponsorship agreements, maintain sponsor relationships, and processing and tracking payments.
• Coordinate with external partners and event hosts seeking to produce events in the City; Coordinate all City departmental requirements into a single process and ensure compliance with applicable policies, permits, insurance requirements, and safety standards throughout the planning and execution cycle.
• Evaluate the performance and community impact of each event, assessing both the financial sustainability and the quality-of-life contribution of established events; Prepare and present summary evaluations, impact assessments, and recommendations.
• Handle concerns, answer questions, anticipate event needs, and make recommendations for policies, procedures, and standards;
• Availability to work a flexible schedule. Hours are not limited to weekdays. Must be willing to work evenings, nights, and weekends as needed.
• Perform other related duties as assigned.
• Subject to 24-hour recall, including any weather related or emergency event.

Skills

Event planning

Budget management

Vendor sponsorships

Volunteer program management

Interdepartmental coordination

Education

Bachelor's degree

CPRP certification or equivalent within 12 months

Job description

This is a full-time (First/Mid-Level Officials and Managers) position in the Recreation Division of the Parks and Recreation Department. An individual in this position will be responsible for the planning, coordination, implementation, and evaluation of the City's community event portfolio and all directly related programs and policies. The Community Events Supervisor develops and manages event budgets; recruits and manages sponsorships and vendors; leads the citywide volunteer program; and coordinates with City departments and external partners on event permitting, scheduling, and logistics.

Reports to Recreation Superintendent.

• Plan, develop, and oversee the City's annual community event portfolio, establishing goals, timelines, site plans, budget parameters, and interdepartmental coordination requirements for each event.
• Administer the City's Community Event Participation program, including the review and processing of applications from user groups, coordination with approved user groups throughout the event cycle, and evaluation of participation outcomes.
• Serve as the primary point of contact for all City internal and partnership events; Coordinate with City departments to ensure all interdepartmental requirements are identified, communicated, and fulfilled in advance of each event.
• Manage and supervise personnel for the operation of events; Create event schedules and assign work duties; Hire, train, and evaluate work performance of assigned personnel.
• Develop and manage the operating budget for community events, including cost projections for each event, sponsorship and revenue targets, and post-event financial reconciliation; Seek and secure alternative funding for events and projects, including vendors, sponsorships, and donations.
• Oversee the City's volunteer program, including the development of volunteer roles and scheduling frameworks, training coordination, recognition programs, and ongoing evaluation of volunteer effectiveness.
• Manage and administer the department's sponsorship policy and program, including identifying and recruiting prospective sponsors, developing sponsorship packages and benefit structures, negotiating sponsorship agreements, maintain sponsor relationships, and processing and tracking payments.
• Coordinate with external partners and event hosts seeking to produce events in the City; Coordinate all City departmental requirements into a single process and ensure compliance with applicable policies, permits, insurance requirements, and safety standards throughout the planning and execution cycle.
• Evaluate the performance and community impact of each event, assessing both the financial sustainability and the quality-of-life contribution of established events; Prepare and present summary evaluations, impact assessments, and recommendations.
• Handle concerns, answer questions, anticipate event needs, and make recommendations for policies, procedures, and standards;
• Availability to work a flexible schedule. Hours are not limited to weekdays. Must be willing to work evenings, nights, and weekends as needed.
• Perform other related duties as assigned.
• Subject to 24-hour recall, including any weather related or emergency event.

Bachelor's degree in closely related field, from an accredited college or university and three (3) years relevant professional experience required.

Certified Professional Event Planner or Certified Parks and Recreation Professional (CPRP), or ability to obtain within twelve (12) months.

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.