Community Association Account Executive

Employers Options; Kihei (HI); On-site; USD 36,000 - 51,000; Full time

Job summary

Employers Options, located in Kihei, HI, is seeking an Account Executive to join a growing team and serve as the primary liaison to Boards of Directors, owners, and vendors.

The role reports to the Association community and manages budgets, elections, and vendor contracts while ensuring timely reporting and compliance. This is a full-time, on-site position with a fixed pay rate of $31.25 per hour.

Qualifications

• Valid driver's license and reliable transportation.
• Experience working with Boards of Directors, legal counsel, insurance representatives, and vendors preferred.
• Experience with budgets, reserve planning, capital improvement projects, and financial reporting preferred.
• CMCA certification required within 12 months of hire if not already obtained; AMS and PCAM encouraged.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams), property management software, and electronic voting platforms.
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple associations, deadlines, and competing priorities.

Responsibilities

• Serve as the primary contact and trusted advisor to Boards of Directors, owners, legal counsel, vendors, insurance representatives, accountants, and on-site staff.
• Prepare Board meeting agendas, management reports, and follow-up action items, and attend and facilitate Board, Annual, and special meetings.
• Coordinate annual owners' meetings and elections using electronic voting platforms such as Election Buddy.
• Manage annual operating budgets and reserve funding plans in partnership with the accountant, reserve specialist, and Board.
• Review monthly financial statements, analyze budget variances, and provide recommendations to the Board.
• Monitor delinquencies and collections, including 30- and 60-day notices and coordination with legal counsel.
• Conduct regular site visits and provide written reports and recommendations.
• Coordinate maintenance contracts, capital improvement projects, reserve projects, and emergency repairs.
• Develop bid specifications, evaluate vendor proposals, and review vendor insurance and contracts.
• Coordinate with insurance brokers on renewals and claims, and with legal counsel on enforcement, disputes, and collections.
• Maintain accurate, confidential Association records, including minutes, resolutions, contracts, and financial documentation.

Skills

Communication skills

Written communication

Organizational skills

Education

CMCA certification

High School diploma or equivalent

College degree or equivalent

Tools

Microsoft 365

Property management software

Electronic voting platforms

Job description

Employers Options, located in Kihei, HI, is seeking an Account Executive to join a growing team and serve as the primary liaison to Boards of Directors, owners, and vendors.

The role reports to the Association community and manages budgets, elections, and vendor contracts while ensuring timely reporting and compliance. This is a full-time, on-site position with a fixed pay rate of $31.25 per hour.