Community Account Specialist

Essex Property Trust; San Jose (CA); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Housing discount 20%

Discretionary Annual Bonus

Benefits package: medical, dental, 401

Job summary

Essex Property Trust in San Jose, CA seeks a Community Account Specialist to manage all accounting operations for a community, including posting payments, Deposit Accounting, and Month End processes, while delivering excellent customer service to residents and internal teams.

The role requires a high school diploma (college degree preferred), a valid driver’s license, and one year of customer service experience. Regular office-based work with potential travel and weekend coverage.

Qualifications

• High school diploma or equivalent is required; college degree preferred.
• Experience in customer service is beneficial.
• Valid driver’s license required.

Responsibilities

• Communicate with residents about move-in process, ledger balances, past move-out balances, and eviction status; resolve escalations.
• Maintain high level of customer service with residents, vendors, teammates, and corporate departments.
• Ensure compliance with company money management and accounts receivable policies; manage collection processes and delinquency notices.
• Process revenue management, Deposit Accounting, and Month End; keep systems accurate for data integrity and reporting.
• Support legal proceedings for unpaid rent (unlawful detainer, small claims, eviction).
• Assist with ad hoc requests and reports; align with Essex policies and internal stakeholders.

Skills

Problem solving

Attention to detail

Organization

Initiative

Communication

Education

High school diploma or equivalent

College degree preferred

Job description

City

San Jose

State

California

Job Location

SFO 011 Bella Villagio

Position Type

Regular

The Community Account Specialist is responsible for all accounting operations of the community. Accountable for posting payments, processing Deposit Accounting forms, completion of Final Deposit Accounting, and other administrative and customer service duties as required. Responsibilities of the Community Account Specialist include the following duties in compliance with all company policies and processes.

What You Will Do

• Actively communicates with residents regarding move-in process, ledger balances, past move-out balances, and eviction status. Resolves customer escalations in a timely and accurate manner.
• Maintain the highest level of customer service for residents, vendors, teammates, and corporate departments through strong collaboration and communication. Be a team player.
• Ensures compliance of company money management and accounts receivable policies and procedures.
• Responsible for the collection process, ensuring accurate and timely delivery of Pay or Quits, delinquency notices, and resident communications.
• Completes accounting responsibilities including revenue management, and timely processing of Deposit Accounting and Accounting Month End.
• Ensure systems are kept up to date and accurate for data integrity and reporting purposes.
• Ability to support legal proceedings for unpaid rent, including the unlawful detainer, small claims, and eviction processes.
• Assist with other ad hoc requests and reports as needed.
• Maintain alignment with Essex policies and procedures while effectively managing relationships with internal and external stakeholders, including Accounting, Legal, and other departments within Essex.

What You Will Need

• High school diploma or equivalent required. College degree preferred.
• One year’s experience in a customer service environment preferred.
• Must have a valid driver's license.

What The Job Requires

• Maintain alignment with Essex policies and procedures while effectively managing relationships with internal and external stakeholders, including Accounting, Legal, and other departments within Essex.
• Maintain compliance with all applicable laws, e.g., Fair Housing, Landlord Tenant, Local Building Codes, OSHA, and EEOC.
• Excellent verbal and written communication skills. Ability to create, compose, and edit written materials.
• Regular, consistent, and timely attendance required.
• This role requires a five-day workweek that will likely include weekend coverage. Work is primarily performed at an Essex office location, involving extended periods of sitting at a desk or workstation, with the regular need to deliver resident notices. This may involve walking and use of stairs for prolonged periods of time.
• Travel required for occasional meetings, training, community visits, court appearances.

What You Will Bring To The Table

• Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations.
• Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines.
• Highly organized and demonstrated project management skills.
• Ability to exercise initiative.
• Ability to meet all job requirements and assignments.

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our 12 paid holidays and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

New hires generally start between $26.92 - $31.25 per hour. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.

This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.