Communications Specialist

University of Washington Medical Center; Seattle (WA); Hybrid; USD 70,000 - 72,000; Full time

Job summary

The University of Washington's University Marketing & Communications is seeking a Communications Specialist to lead internal newsletters and content distribution, shaping messaging for faculty, staff and stakeholders.

You will curate stories, edit content to editorial standards, collaborate across campus, and measure engagement to improve reach.

This full-time role offers a hybrid schedule with two in-office days, standard 7 a.m.–4 p.m. hours, and opportunities to contribute to UW's mission.

Qualifications

• Bachelor’s degree and two years of experience in media relations, journalism, public affairs or related field.
• Experience producing newsletters or recurring editorial publications.
• Experience with email distribution, content management or digital publishing platforms.
• Familiarity with AP Style and digital content best practices.
• Strong writing skills demonstrated through news stories, feature articles or institutional communications.
• Experience using analytics and engagement metrics to evaluate communications effectiveness.
• Excellent written and verbal communication skills with attention to detail and accuracy.
• Demonstrated ability to manage multiple projects and deadlines in a fast-paced environment.

Responsibilities

• Lead internal Newsletter strategy, production and distribution (70%).
• Identify, curate, prioritize and package content about university achievements and priorities.
• Draft, edit, proofread and publish newsletter content to editorial standards.
• Coordinate with faculty, staff and campus partners to gather content.
• Maintain editorial calendars and publication schedules for recurring products.
• Utilize email marketing and content management platforms to prepare, distribute and monitor communications.
• Analyze readership and engagement metrics to inform content decisions.
• Recommend enhancements to newsletter formats and audience engagement approaches.
• Collaborate with colleagues to develop storytelling opportunities.
• Conduct interviews with faculty, staff and university leaders as needed.

Skills

News writing

Editing

AP Style

Content management

Analytics

Multitasking

Education

Bachelor’s degree

Tools

Email distribution

Digital publishing platforms

Job description

Job Description

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.

The mission of University Marketing & Communications (UMAC) is to lead branding, marketing and communications efforts that advance the reputation, resources and relationships of the University. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

University Marketing & Communications has an exciting opening for a Communications Specialist. This is a full-time permanent position.

The Communications Specialist plays a key role in informing, connecting and engaging University of Washington faculty, staff and communicators through strategic internal communications. This position leads the production and distribution of several high-visibility newsletters and information channels, curating content that highlights impactful research, institutional priorities, achievements, media coverage and issues affecting higher education.

The role also develops content for other University Marketing & Communications channels, including UW News, UW Insider and other digital and print platforms. Working closely with communicators across the University, the Communications Specialist identifies compelling stories, maintains editorial standards and delivers timely, accurate and engaging communications that strengthen awareness of the UW’s impact.

What You Will Do

Internal Newsletter strategy, production and distribution (70%)

• Serve as the primary editor, producer and coordinator for key University internal communications products, including UW Today, UW in the Media, UW Morning News Scan and other platforms, as assigned.
• Identify, curate, prioritize and package content that informs audiences about University achievements, priorities, initiatives and issues affecting higher education.
• Draft, edit, proofread, manage review process and publish newsletter content while ensuring accuracy, clarity, consistency and adherence to University editorial standards.
• Coordinate with communicators, faculty, staff and campus partners to gather content and identify timely communication opportunities.
• Maintain editorial calendars and publication schedules to ensure timely and reliable delivery of recurring communications products.
• Utilize email marketing and content management platforms to prepare, distribute and monitor communications.
• Analyze readership, engagement and performance metrics to inform content decisions and improve newsletter effectiveness.
• Recommend enhancements to newsletter formats, content strategies and audience engagement approaches.

Writing and Content Development (15%)

• Research, write and edit stories, profiles, news briefs and feature content for various University communications platforms.
• Collaborate with communications colleagues and subject matter experts to develop compelling storytelling opportunities.
• Conduct interviews with faculty, staff, students and University leaders, as needed.
• Maintain high standards for editorial quality, accuracy, style and consistency across all communications products including providing a timely review schedule.

Internal Communications Coordination and Engagement (10%)

• Collaborate with communications professionals across the University to identify emerging stories, institutional priorities and audience needs.
• Support enterprise-wide internal communications initiatives by developing content and communication materials for faculty and staff audiences.
• Provide recommendations to improve internal communications strategies, processes and channels.
• Monitor higher education, media and University trends to identify relevant topics for internal audiences.

Other duties as assigned (5%)

Required Qualifications

To be considered for this opportunity, your application must demonstrate that you meet the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications will not be forwarded to the Hiring Department.

Bachelor’s degree AND two years of experience in media relations, journalism, public affairs or related field.

Preferred Qualifications

• Demonstrated experience producing newsletters or recurring editorial publications.
• Experience with email distribution, content management or digital publishing platforms.
• Familiarity with AP Style and digital content best practices.
• Strong writing skills demonstrated through news stories, feature articles or institutional communications.
• Experience using analytics and engagement metrics to evaluate communications effectiveness.
• Excellent written and verbal communication skills with exceptional attention to detail and accuracy.
• Demonstrated ability to manage multiple projects and deadlines simultaneously in a fast-paced environment.
• Experience working in higher education, nonprofit organizations, government or other complex mission-driven institutions.
• Knowledge of higher education issues, trends and media coverage.
• Demonstrated ability to build strong working relationships across diverse stakeholder groups.

Additional Application Requirement

Writing samples will be requested during the recruitment process for this position. The University Advancement Recruiting office will reach out with more information.

What You Can Expect

• Hybrid-work schedule with two days in the office and three days eligible for telework per week.
• The regular work schedule is 7 a.m. to 4 p.m., Monday through Friday.
• Cubicle/open workspace environment that may result in higher noise levels and visual distractions.

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Compensation, Benefits and Position Details

Pay Range Minimum

$70,008.00 annual

Pay Range Maximum

$72,288.00 annual

Other Compensation

Benefits

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.