Communications Project Manager – Biostatistics & Date Science

University of Kansas Medical Center; California (MO); On-site; USD 81,000 - 121,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement program

Comprehensive benefits

Job summary

The University of Kansas Medical Center seeks a Communications Project Manager in the Biostatistics & Data Science division to lead governance, communications, and project-management activities for the ISPCTN Heartland DCOC. You will manage cross-functional efforts from initiation through completion and collaborate with investigators, coordinators, and NIH staff.

This role requires coordinating budgets, meetings, travel, timelines, risk mitigation, and stakeholder updates to ensure milestones

Qualifications

• Nine (9) years of experience in health-related project management, program administration, meeting and event coordination, research administration, communications.
• Relevant education may be substituted for experience on a year for year basis.

Responsibilities

• Plan and coordinate all logistical aspects of in-person ISPCTN meetings.
• Develop and manage budgets for meetings, communications activities, vendors, and operational initiatives; monitor expenditures, reconcile costs and reimbursements, and provide budget updates and projections to DCOC leadership.
• Coordinate all DCOC and Data Safety and Monitoring Board travel and related reimbursements.
• Lead assigned cross-functional governance, communications, and operational projects through initiation, scope definition, planning, execution, monitoring, and closeout, ensuring that objectives and deliverables align with DCOC and ISPCTN priorities.
• Create and maintain project timelines, task lists, work plans, milestones, and status reports; monitor progress and adjust plans as needed to support timely completion.
• Identify, assess, and mitigate project risks, delays, resource constraints, and operational issues; elevate significant concerns and recommend corrective actions when needed.
• Develop and execute stakeholder communication plans, provide clear and timely project updates, facilitate decisions, and maintain alignment among DCOC leadership, Network sites and committees, external partners, and NIH program staff.
• Evaluate governance, meeting, communication, and project-management workflows; recommend and implement process improvements, standardized tools, and procedures that increase efficiency, consistency, and accountability.
• Maintain up-to-date Network, committee, and meeting rosters and tracks meeting attendance.
• Coordinate onboarding and offboarding of committee members, investigators, coordinators, and other Network members.
• Coordinate committee membership elections, appointments, and leadership transitions.
• Solicit and organize volunteers for newly established committees, working groups, and ad hoc task forces.
• Assist committees in developing, revising, and maintaining charters, standard operating procedures, and related governance documents by providing standard templates, coordinating reviews, and maintaining version control.
• Collaborate with the communications team to develop newsletters, announcements, and routine communications for investigators, coordinators, committee members, and NIH staff, ensuring that the Network receives information about critical trial and operational activities.

Skills

Project management

Organization skills

Time management

Detail oriented

Communication skills

Collaboration skills

Meeting management

Microsoft Office

Microsoft Teams/Zoom

Electronic file management

Education

Bachelor's degree (communications, business/health administration, or clinical research)

Tools

Microsoft Office

Microsoft Teams/Zoom

Job description

Communications Project Manager – Biostatistics & Science

Department: SOM Department of Biostatistics ----- Education Admin Position Title: Communications Project Manager – Biostatistics & Date Science Job Family Group: Professional Staff

The Communications Project Manager provides operational leadership for governance, communications, and project management activities that support the Environmental influences on Child Health Outcomes (ECHO) IDeA States Pediatric Clinical Trials Network (ISPCTN) through the Heartland Data Coordinating and Operations Center (DCOC) within the Department of Biostatistics & Data Science. The position leads the lifecycle of assigned cross-functional governance, communications, and operational projects from initiation and planning through implementation, monitoring, and completion. The position collaborates with DCOC Core Leads, ECHO ISPCTN investigators and coordinators, and National Institutes of Health (NIH) program staff to coordinate resources and cross-core processes, manage budgets for assigned activities, mitigate risks, monitor progress, and ensure timely completion of all milestones and deliverables.

Job Duties

• Plan and coordinate all logistical aspects of in-person ISPCTN meetings.
• Develop and manage budgets for assigned meetings, communications activities, vendors, and operational initiatives; monitor expenditures, reconcile costs and reimbursements, and provide budget updates and projections to DCOC leadership.
• Coordinate all DCOC and Data Safety and Monitoring Board travel and related reimbursements.
• Lead assigned cross-functional governance, communications, and operational projects through initiation, scope definition, planning, execution, monitoring, and closeout, ensuring that objectives and deliverables align with DCOC and ISPCTN priorities.
• Create and maintain project timelines, task lists, work plans, milestones, and status reports; monitor progress and adjust plans as needed to support timely completion.
• Identify, assess, and mitigate project risks, delays, resource constraints, and operational issues; elevate significant concerns and recommend corrective actions when needed.
• Develop and execute stakeholder communication plans, provide clear and timely project updates, facilitate decisions, and maintain alignment among DCOC leadership, Network sites and committees, external partners, and NIH program staff.
• Evaluate governance, meeting, communication, and project-management workflows; recommend and implement process improvements, standardized tools, and procedures that increase efficiency, consistency, and accountability.
• Maintain up-to-date Network, committee, and meeting rosters and tracks meeting attendance.
• Coordinate onboarding and offboarding of committee members, investigators, coordinators, and other Network members.
• Coordinate committee membership elections, appointments, and leadership transitions.
• Solicit and organize volunteers for newly established committees, working groups, and ad hoc task forces.
• Assist committees in developing, revising, and maintaining charters, standard operating procedures, and related governance documents by providing standard templates, coordinating reviews, and maintaining version control.
• Collaborate with the communications team to develop newsletters, announcements, and routine communications for investigators, coordinators, committee members, and NIH staff, ensuring that the Network receives information about critical trial and operational activities.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

• Nine (9) years of experience in health-related project management, program administration, meeting and event coordination, research administration, communications.
• Relevant education may be substituted for experience on a year for year basis.

Preferred Qualifications

• Education: Bachelor’s degree in communications, business/health administration, or clinical research.
• Work Experience: Experience supporting federally funded research programs, particularly National Institutes of Health awards.
• Experience working within an academic medical center, university research environment, clinical research organization, or multicenter clinical trials network.
• Experience preparing reports, meeting summaries, and documentation for sponsors or executive leadership.
• Experience developing and maintaining standard operating procedures, governance documents, or operational workflows.
• Experience coordinating travel, conferences, or large in-person and virtual meetings.
• Experience tracking project milestones, risks, deliverables, and action items across multiple concurrent projects.

Skills

• Project management
• Organization skills
• Time management
• Detail oriented
• Communication skills
• Collaboration skills
• Meeting management
• Microsoft Office
• Microsoft Teams or Zoom
• Electronic file management

Required Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package

• Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.
• Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available.
• Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays.
• One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.
• A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

https://www.kumc.edu/human-resources/benefits.html

Employee Type

Regular Time

Full time

Rate Type: Salary

Pay Range

Pay Range: $80,600.00 - $120,900.00

Minimum $80,600.00

Midpoint $100,800.00

Maximum $120,900.00

Mission Statement

The mission of the University of Kansas Medical Center is to improve lives and communities in Kansas and beyond through innovation in education, research, and health care.

Equal Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information.

http://policy.ku.edu/IOA/nondiscrimination

https://kumc-publicpoliciesandprocedures.policystat.com/policy/8446235/latest/

Disability Preference

Under Kansas state law, certain KUMC positions are subject to disability preference. For positions subject to this requirement, KUMC will offer an interview to a person who has applied for an open position who is qualified, with or without reasonable accommodation, to meet the performance standards of the position and who has presented acceptable proof of disability.

If the position you apply for is subject to the disability preference requirement, you will be asked to provide information in support of your request for disability preference when you complete the application for employment.

https://civilrights.ku.edu/annual-security-and-fire-safety-report

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

https://www.laborposters.org/federal/1606-federal-pay-transparency-poster.htm