Communications/Documentation Specialist

Peraton; Herndon (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

Peraton is seeking a Communications/Documentation Specialist to join the Program Management Office in Herndon, VA. You will craft, edit, and maintain technical content, SOPs, and program reports, ensuring clarity and consistency across audiences.

This role blends writing, documentation librarianship, and SharePoint administration in a fast-paced federal contractor environment. Applicants should have strong grammar and formatting skills, experience coordinating reviews with cross-functional

Qualifications

• 2 years with BS/BA; 6 years with a HS diploma/equivalent
• Minimum of 2 years of experience in technical writing, documentation management, or a related communications role.
• Demonstrated expertise in grammar, punctuation, style, and document formatting.
• Proven ability to manage multiple concurrent tasks and deadlines with a high degree of organization and attention to detail.
• Experience coordinating document reviews with cross-functional teams and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management tools.
• Strong interpersonal and communication skills, with the ability to work effectively across all levels of an organization.
• Must be a US Citizen
• Must be able to obtain and maintain the required agency clearance

Responsibilities

• Edit and maintain a broad range of technical and programmatic documents, including SOPs, program reports, and reference guides.
• Ensure all documentation adheres to established style guides, grammar standards, and organizational formatting requirements.
• Manage the full document lifecycle — from initial drafting through review, revision, approval, and version control.
• Coordinate documentation review cycles with internal technical teams and external stakeholders, tracking feedback, consolidating comments, and ensuring timely resolution and final approval.
• Draft, edit, and refine internal and external communications, including executive correspondence, announcements, newsletters, and stakeholder updates.
• Serve as a primary administrator of the organization's SharePoint environment, ensuring sites, libraries, and pages are well-structured, up to date, and accessible.
• Develop and enforce SharePoint governance standards, including naming conventions, version control protocols, and content lifecycle management.
• Collaborate with IT and program teams to implement SharePoint enhancements, integrate workflows, and troubleshoot access or content issues as they arise.
• Maintain organized tracking systems for open action items, document reviews, deadlines, and miscellaneous tasks.
• Support ad-hoc administrative tasks as needed, including scheduling, meeting minutes, and coordination of cross-functional activities.
• Proactively follow up with stakeholders to ensure timely completion of assigned tasks and deliverables.

Skills

Technical writing

Documentation management

Editing & grammar

Time management

Cross-functional coordination

MS Office suite

Interpersonal communication

Education

Bachelor’s degree or equivalent with 2 years experience

Tools

Microsoft Office Suite

SharePoint

Job description

Required Qualifications:

• 2 years with BS/BA; 6 years with a HS diploma/equivalent


• Minimum of 2 years of experience in technical writing, documentation management, or a related communications role.


• Demonstrated expertise in grammar, punctuation, style, and document formatting.


• Proven ability to manage multiple concurrent tasks and deadlines with a high degree of organization and attention to detail.


• Experience coordinating document reviews with cross-functional teams and external stakeholders.


• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management tools.


• Strong interpersonal and communication skills, with the ability to work effectively across all levels of an organization.


• Must be a US Citizen


• Must be able to obtain and maintain the required agency clearance

Preferred Qualifications:

• Experience supporting federal government programs or working within a regulated environment.


• Familiarity with IT, infrastructure, or technology program documentation.


• Experience with Microsoft SharePoint Online including site creation, document library management, permissions configuration, and content organization and SharePoint integration with Microsoft 365 tools (Teams, OneDrive, Power Automate).


• Knowledge of Section 508 accessibility standards for documents, presentations, and SharePoint content.

Peraton is seeking a Communications/Documentation Specialist supporting the Peraton Program Management Office (PMO).

Position Overview

The Program Communications & Documentation Specialist plays a critical role in ensuring the clarity, consistency, and quality of organizational communications and technical content. This individual is a skilled writer and editor who thrives in a fast-paced environment, manages multiple priorities with precision, and serves as a central resource for documentation, communications, and administrative support. The ideal candidate brings exceptional attention to detail, strong organizational instincts, and the ability to translate complex technical information into clear, audience-appropriate content.

This position is a mix of technical writing, communications, and documentation librarian. Candidates with experience in technical writing/formatting, developing communications along with SharePoint administration are highly desirable.

Key Responsibilities:

Technical Writing & Documentation

• Edit and maintain a broad range of technical and programmatic documents, including standard operating procedures (SOPs), program reports, and reference guides.


• Ensure all documentation adheres to established style guides, grammar standards, and organizational formatting requirements.


• Manage the full document lifecycle — from initial drafting through review, revision, approval, and version control.


• Coordinate documentation review cycles with internal technical teams and external stakeholders, tracking feedback, consolidating comments, and ensuring timely resolution and final approval.

Communications Support

• Draft, edit, and refine internal and external communications, including executive correspondence, announcements, newsletters, and stakeholder updates.


• Tailor written content to diverse audiences, adjusting tone, format, and level of detail as appropriate for executive, technical, or general readership.


• Proofread all outgoing communications to ensure accuracy, professionalism, and adherence to organizational voice and standards.

SharePoint Administration & Organization

• Serve as a primary administrator of the organization's SharePoint environment, ensuring sites, libraries, and pages are well-structured, up to date, and accessible to the appropriate audiences.


• Support and maintain intuitive SharePoint site architecture, including document libraries, folder hierarchies, metadata tagging, and permission management to support efficient information retrieval and collaboration.


• Develop and enforce SharePoint governance standards, including naming conventions, version control protocols, and content lifecycle management.


• Collaborate with IT and program teams to implement SharePoint enhancements, integrate workflows, and troubleshoot access or content issues as they arise.

Task & Administrative Management

• Maintain organized tracking systems for open action items, document reviews, deadlines, and miscellaneous tasks — ensuring nothing falls through the cracks.


• Support ad-hoc administrative tasks as needed, including scheduling, meeting minutes, and coordination of cross-functional activities.


• Proactively follow up with stakeholders to ensure timely completion of assigned tasks and deliverables.