Communications Coordinator

Inspire Washington; Washington (Washington County); Hybrid; USD 60,000 - 72,000; Full time

Benefits offered by this job

Remote and in-person work arrangement

Paid time off (PTO)

Job summary

Inspire Washington is seeking a Communications Coordinator to amplify the organization's community voice and media presence across cultural sectors in Washington. You will support advocacy, content development, and campaign execution, coordinating partners and initiatives with a hands-on, collaborative approach.

Responsibilities include leading creative briefs, managing campaigns, and ensuring outputs are cohesive with the mission.

Qualifications

• Bachelor’s degree or equivalent professional experience in communications with two or more years in the field.
• Proven project coordination skills with the ability to prioritize multiple tasks and meet deadlines.
• High attention to detail and the ability to audit work for accuracy and quality.
• Experience writing key messages to multiple audiences.
• Knowledge of communication principles and techniques.
• Ability to work independently and with diverse teams, respecting others.
• Excellent oral and written communication with ability to create messaging frameworks.
• Strong interpersonal skills and ability to provide excellent customer service to stakeholders.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Access) and Teams.

Responsibilities

• Compiles metrics from social media, email campaigns, website visits, YouTube views, and other platforms to maintain an analytics tracker and reports to leadership.
• Participates in strategic planning and content visioning for campaigns and initiatives.
• Facilitates conversations to develop briefs for major advocacy campaigns and messaging frameworks.
• Ensures all outputs are cohesive, mission-aligned, and audience-centered.
• Project Lead for assigned ongoing campaigns, including social media, website maintenance, graphics, etc.
• Collaborates on content testing and iteration based on audience feedback and campaign goals.

Skills

Communication skills

Project coordination

Attention to detail

Written communication

Interpersonal skills

Team collaboration

Time management

MS Office

Education

Bachelor’s degree or equivalent in communications

Tools

Bonterra

Constant Contact

Microsoft Office

Teams

Job description

The Communications Coordinator supports Inspire Washington’s mission by cultivating and amplifying the organization’s community voice and media presence. The Coordinator supports the cultural ecosystem (science, heritage, arts, and humanities) by providing communication tools and programming for cultural partners. The Coordinator provides leadership in creative asset development, constituent outreach, sector education, and campaign development and execution. This role blends strategic thinking with hands‑on collaboration—bridging ideas and implementation across teams and initiatives. This new position is made possible with funding from 4Culture’s Doors Open program.

The cultural sector’s reliance on advocacy has increased post‑pandemic due to policy changes that have negatively affected cultural programming. Educating cultural businesses on government affairs and public policies has become an important aspect of our work. The Coordinator will strengthen connections between cultural organizations and the advocacy and funding systems that sustain them, at the federal, state, and local levels. This project will help Inspire Washington better support practitioners and organizations—especially small, emerging, and historically under‑resourced groups—as they navigate complex grant and policy landscapes with more confidence and clarity.

A major focus includes coordinating advocacy campaign planning and workflow design for annual programs and key initiatives. In this capacity, the Communications Coordinator serves as a trusted thought partner, project manager, and creative advisor, ensuring that content and campaigns are aligned with the organization’s mission, values, and advocacy goals.

Core Responsibilities

• Compiles metrics from social media, targeted e‑mail campaigns, website visits, YouTube views, and other marketing platforms to maintain an analytics monthly tracker spreadsheet. Drafts reports and offers considerations to the Executive Director.
• Participates in strategic planning and content visioning for organization‑wide campaigns, programs, and initiatives.
• Facilitates conversations and brainstorming sessions with program and field engagement leads on the development of creative briefs for major advocacy campaigns and messaging frameworks.
• Ensures all creative outputs—digital, print, event, and email—are cohesive, mission‑aligned, and audience‑centered.

Project Management and Workflow Support

• Assists in the development of a Communications Team Handbook under the guidance of the Executive Director, including Standard Operating Procedures (SOPs) for creative asset and campaign development, data management policies, and the Annual Communications Plan.
• Utilizes tools like Bonterra or Teams to manage projects that align with organizational priorities.
• Assesses data after a campaign with the Executive Director to develop a report based on the Annual Communications Plan for internal sharing. Helps host a retrospective with internal stakeholders to review the report and takeaways for future campaigns.
• Collaborates with communications, programs, and field engagement teams to streamline creative processes across departments, and reports progress and outcomes to the Executive Director.
• Participates in organization strategy meetings to manage the annual calendar, brainstorm content development, and deadlines.
• Provides strategic recommendations based on observed gaps in content workflows, communication channels, or team alignment.
• Assists with in‑person events in Olympia and King County cities to share information on local resources, policy information, and advocacy opportunities.

Content Development & Iteration

• Project Lead for assigned ongoing and time‑sensitive campaigns, including social media campaigns, website maintenance, graphic design, etc.
• Collaborates on content testing and iteration based on audience feedback and campaign goals.

Qualifications

• Bachelor’s degree or equivalent professional experience with two (2) or more years’ related experience in communications; or equivalent professional experiences.
• Proven project coordination skills with the ability to prioritize multiple tasks/requests under strict time constraints and meet deadlines in a professional manner.
• High attention to detail and the ability to audit work for accuracy and quality.
• Experience writing key messages to multiple audiences.
• Demonstrated knowledge of communication principles and techniques.
• Ability to work independently as well as within diverse teams and environments, while treating everyone with respect.
• Excellent oral and written communication skills, with a specific ability to create messaging framework and campaign documents.
• Exceptional interpersonal skills, including the ability to form professional relationships and to communicate effectively, delivering exceptional customer service to a variety of stakeholders, both verbally and in writing.
• Demonstrated computer skills, including proficiency with Microsoft Office (especially Outlook, Word, Excel, PowerPoint, Access, and Teams).
• Ability to listen patiently and attentively, articulate clearly and effectively, and adapt communication based on audience and purpose with inclusivity.
• Ability to work a non‑standard/flexible schedule, which may include weekends and evenings, as necessary.

Preferred Skills

• Ability to speak different languages.
• Experience with Bonterra and/or Constant Contact.
• Experience with social media platforms.
• Knowledge of Washington’s cultural sector—value, challenges, and opportunities.
• Background in communications, public relations/marketing, public policy, and government affairs.

Physical Demands

• This position may be required to lift up to 20 pounds.
• Reasonable accommodation may be made to perform essential functions.

Benefits and Work Arrangement

• Remote and in‑person position with periodic in‑person meetings and community events required.
• Provides paid time off (PTO); falls below the organizational threshold for health benefits.

Equal Employment Opportunity Statement

Inspire Washington values a diverse workplace and strongly encourages women, BIPOC, LGBTQ+ individuals, people with disabilities, members, foreign‑born residents, and veterans to apply.

Inspire Washington provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.