Communications Coordinator

Freelancingforgood; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

The Pacific Seabird Group seeks a Communications Coordinator to manage year-round activities supporting seabirds and their habitats. This remote freelance position involves coordinating communications for annual meetings, supporting fundraising efforts, and enhancing engagement through virtual programming. Ideal candidates possess strong communications skills and relevant experience in project management.

Qualifications

• Minimum of a Bachelor’s Degree in a business, communications, marketing, biological or natural resources related field.
• At least two years of experience in communications and/or project management.

Responsibilities

• Manage communications related to PSG’s annual meeting.
• Assist with identifying potential grant opportunities.
• Provide logistical support for virtual workshops and seminars.

Skills

Written and verbal communication

Organizational skills

Creative thinking

Familiarity with social media

Graphic design

Education

Bachelor’s Degree in communications or related field

Job description

The Pacific Seabird Group (PSG) is looking for a Communications Coordinator to help support our year-round activities on behalf of seabirds and their habitats.

Overview:

• Freelance contract: 8-10 hours/week during the annual meeting planning period (October – February) and 3-4 hours/week during the rest of the year; the contract period for this position is for one year from September 2025 through August 2026, with the possibility of extension pending funding and performance
• Language: English
• Location: Anywhere (Remote)
• Salary: $35 – $40 per hour
• Applications closing: 31st July

Job Description

The Pacific Seabird Group (PSG) is seeking a Communications Coordinator to help support our year-round activities on behalf of seabirds and their habitats. In this newly created role, the Communications Coordinator will work with a team of dedicated volunteers to enhance PSG’s internal and external communications and fundraising efforts.

This position will help PSG increase its capacity to manage its annual meeting, pursue funding opportunities, and develop virtual programming. Ultimately, the Communications Coordinator will play a key role in helping PSG fulfill its mission of increasing the quality and quantity of seabird research in the Pacific and beyond by facilitating the exchange of information.

Scope of work

Primary responsibilities include:

• Annual Meeting Communications (60%)
  • Manage communications related to PSG’s annual meeting (typically held in February of each year). Meetings may be held either in-person or virtually and may be held jointly with other professional societies.
  • Represent the Communications Committee on Local Committee meetings and other organisational meetings (e.g., coordinating calls with other societies) as needed.
  • Develop and update meeting website and content, including facilitating translation of materials.
  • Distribute important information and deadlines to PSG members and the public.
  • Compile meeting programs and related materials.
  • Serve as a liaison between meeting attendees and organisers.
• Fundraising Support (15%)
  • Collaborate with the PSG Treasurer and Finance Manager to curate materials that can be used in fundraising and grant applications to support the annual meeting and year-round activities.
  • Assist with identifying potential grant opportunities.
• Virtual Programming Support (10%)
  • Provide logistical support to help PSG members organize virtual workshops, seminars, and meetings to improve year-round engagement.
• Communications Committee Participation (5%)
  • Attend regular meetings of the Communications Committee.
• Communications Strategy & Branding (5%)
  • Work with the Communications Committee co-chairs to review and develop PSG’s communications strategy and branding materials.
• Social Media Coordination (5%)
  • Coordinate with social media volunteers to develop and promote content, particularly around annual meetings and other PSG events.

While the duties are expected to vary throughout the year according to project needs, it is anticipated this is a part-time role. Additional duties may include assisting with other PSG projects and other administrative duties as requested.

Role Requirements

Education

Minimum of a Bachelor’s Degree in a business, communications, marketing, biological or natural resources related field.

Experience

At least two years of experience in communications and/or project management.

Skill requirements

• Strong written and verbal communications skills.
• Familiarity with communications strategy development and implementation.
• Familiarity with developing accessible communications materials for a variety of audiences including non-native English speakers.
• Experience developing websites and using various social media platforms.
• Excellent writing and editing skills and ability to communicate clearly and effectively.
• Creative thinking, organisational skills, and proven ability to work independently without supervision, determine workload priorities to complete work in a timely manner, and identify and resolve problems.
• Ability to learn new software independently.
• Graphic design skills and video/multimedia production (preferred).
• Experience with Adobe Creative Suite and WordPress (preferred).

Desirable Qualifications

• Experience with seabird biology and conservation.
• Experience with grant writing and fundraising.
• Experience working with non-profit organisations.

Other information

Candidates must possess excellent written and verbal communication skills and have a working knowledge of marketing, ideally within the non-profit sector.

This is a remote position and is open to applicants from all regions (including internationally). The successful candidate will work closely with our Communications Committee and will report to the Communications Committee Co-chairs and the PSG Treasurer.

How to apply?

All application documents should be submitted through theonline application form.

In completing the form, you will be prompted to submit the following documents:

• Cover letter.
• Resume or CV.
• List of references (minimum of two) with name, title, email, phone number, and relationship.
• Writing sample. The writing sample should reflect recent work and/or relevant content. For example: Op-ed, news article, blog post, or similar web-based content preferred. Links to published content are acceptable as long as they are not behind a paywall.
• Design sample (if available). The design sample should demonstrate your visual skills in design, video, or other multimedia. Links to websites etc. are acceptable.

Closing date for applications is 31 July 2025.