Communications Coordinator

National Academy of Recording Arts & Sciences, Inc.; Town of Florida (NY); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k match

Generous paid time off

Job summary

The Recording Academy is seeking a Communications Coordinator to join the Communications team. As a music-loving communications professional, you will support the full range of the department's work including media monitoring, reporting, media relations, events, thought leadership, and more.

Reporting to the Manager, Communications, you will work across all stages of the communications cycle, from messaging to activation to analysis, contributing broadly to the Academy’s communications efforts.

Qualifications

• Bachelor’s Degree in Communications, Marketing or related field.
• 1-2 years' experience in Communications or Public Relations.
• Strong writing, research, and organizational skills.
• Comfort working with media databases and tracking tools.
• Excellent PowerPoint presentation skills.
• Strong prioritization, time management, and multitasking abilities.
• Extreme attention to detail.
• Adaptability with shifting priorities.
• Self-motivation with problem solving.
• Collaborative teamwork for on-site event operations.

Responsibilities

• Track, compile, and distribute daily and monthly press coverage reports highlighting the Academy brand, flagging inaccuracies or noteworthy coverage as needed.
• Maintain and update media lists, including researching new outlets and contacts.
• Serve as first point of contact for incoming media requests, conducting initial research and routing to the appropriate team member.
• Support corporate communications efforts, including executive talking points, brand messaging, interview briefs, thought leadership, and more.
• Partner with team to generate press coverage for events, campaigns, and initiatives.
• Coordinate credentialing, event logistics, and on-site operations during Grammy Week and year-round events.
• Support review, drafting, and dissemination of press materials including press releases and media alerts.
• Assist with scheduling and logistics for media interviews.
• Maintain and contribute to the PR/media editorial calendar.
• Utilize MuckRack, BusinessWire, and Marketing Cloud for press monitoring and distribution.
• Provide support across the full communications team and special projects within Marketing & Communications.

Skills

Writing

Research

Organization

Media databases

PowerPoint

Prioritization

Attention to detail

Adaptability

Self-motivation

Teamwork

Education

Bachelor’s degree in Communications, Marketing or related field

Tools

PowerPoint

Job description

WHO WE'RE LOOKING FOR

The Recording Academy is seeking a Communications Coordinator to join the Communications team. As a music-loving communications professional, you will support the full range of the department's work including media monitoring, reporting, media relations, events, thought leadership, and more. Reporting to the Manager, Communications, you will work across all stages of the communications cycle, from messaging to activation to analysis, contributing broadly to the Academy’s communications efforts.

WHAT YOU'LL DO

• Track, compile, and distribute daily and monthly press coverage reports highlighting the Academy brand, flagging inaccuracies or noteworthy coverage as needed.
• Maintain and update media lists, including researching new outlets and contacts.
• Serve as first point of contact for incoming media requests, conducting initial research and routing to the appropriate team member.
• Support corporate communications efforts, including executive talking points, brand messaging, interview briefs, thought leadership, and more.
• Partner with members of the communications team on generating press coverage for various events, campaigns, and other organizational initiatives.
• Coordinate credentialing, event logistics, and on-site operations during Grammy Week and other year-round events.
• Support the review process, drafting, and dissemination of press materials, including press releases and media alerts.
• Support scheduling and logistics for media interviews.
• Maintain and contribute to the department PR/media editorial calendar.
• Utilize department tools including MuckRack, BusinessWire, and Marketing Cloud for press monitoring and materials distribution.
• Provide support across the full communications team and assist with special projects within the larger Marketing & Communications Department as needed.

SKILLS & EXPERIENCE

• Bachelor’s Degree, preferably in Communications, Marketing or related field.
• 1-2 years' experience in Communications or Public Relations.
• Strong writing, research, and organizational skills.
• Comfort working with media databases and tracking tools.
• Excellent PowerPoint presentation skills.
• Strong prioritization, time management, and multitasking abilities.
• Extreme attention to detail.
• Adaptability with the ability to navigate shifting priorities and changing circumstances with ease.
• Self-motivation with the ability to solve problems and thrive in a fast-paced team environment.
• Collaborative teamwork with the willingness to support on-site event operations, including some evening/weekend work as needed.

PHYSICAL DEMANDS FOR CERTAN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time. The employee will be required to lift and/or move up to 60 pounds.

SALARY AND BENEFITS

The starting rate for this position is $24.10 to $26.10 per hour, benchmarked against industry standards.

The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements.

Positions working 20+ hours per week also receive our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more).

Explore our career opportunities to join a team that values creativity, innovation, and diversity.

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

RECORDING ACADEMY

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the Grammy Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the Grammy Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

LATIN RECORDING ACADEMY

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin Grammy Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin Grammy Cultural Foundation.

LATIN GRAMMY CULTURAL FOUNDATION

The Latin Grammy Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.

MUSICARES

A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.

GRAMMY MUSEUM

The Grammy Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include Grammy in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States.

EQUAL OPPORTUNITY

The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.