Communications & Briefings Coordinator, Office of the President

Princeton University; Princeton (NJ); Sur place; USD 82 000 - 92 000; Plein temps

Résumé du poste

Princeton University is seeking a Communications and Briefings Coordinator to provide sophisticated administrative support to the Office of the President. The role focuses on meeting preparation, public remarks, correspondence, and maintaining the presidential website and archive.

On-campus five days a week during standard hours, with occasional after-hours work. Responsibilities include preparing briefings, proofreading, researching topics, and coordinating with senior leadership to ensure

Qualifications

• Bachelor’s degree required.
• Five years or more of professional administrative experience.
• Demonstrated executive presence and sound judgment; ability to interact effectively with senior leaders.
• Excellent interpersonal skills with strong orientation to customer service and teamwork.
• Excellent oral and written communication skills.
• Strong organizational and time management skills with the ability to manage competing priorities, simultaneous projects, and tight deadlines.
• Meticulous attention to detail and accuracy in preparing and distributing materials.
• High degree of professionalism, discretion, and flexibility.

Responsabilités

• Oversee presidential briefings, communications and remarks preparation, and coordination with campus partners.
• Prepare daily briefing folders for the president and briefings for board meetings and events.
• Fact-check, proof, format, and assemble materials with Chicago/Princeton editorial styles.
• Research topics and prepare concise summaries.
• Prepare, edit, and format PowerPoint presentations for the Office of the President.
• Staff the president at campus events as needed.
• Read, route and draft high-volume correspondence and mailings.
• Manage central email routing and signature requests.
• Maintain the president’s website and archives; update speeches and writings.
• Oversee records retention and archival transfer to the university library.
• Provide coverage for the executive assistant and office manager.
• Support annual report projects and committee preparation.
• Staff university exercises and convocations as assigned.

Connaissances

Executive presence

Interpersonal skills

Oral and written communication

Organizational skills

Time management

Attention to detail

Discretion

Flexibility

Formation

Bachelor’s degree

Outils

Chicago Manual of Style

Description du poste

Overview

The communications and briefings coordinator provides sophisticated administrative support to the Office of the President with a focus on meeting preparation, public remarks, correspondence, and the presidential website and archive. Reporting to the assistant to the president, the communications and briefings coordinator is expected to demonstrate superb organization, judgment, and communication skills. This role requires a strong work ethic, a commitment to excellence, and a meticulous eye to help ensure the office’s public-facing communications maintain an exceptionally high level of accuracy. In addition to writing and quality assurance projects, the communications and briefings coordinator will serve as a core member of the presidential operations team and as a trusted partner to senior leadership.

This position is on campus five days a week during standard business hours. Occasional work outside of these hours may be required with advanced notice.

Responsibilities

Oversight of Presidential Briefings and Communications Briefings and Remarks

• Track presidential commitments and deliverables in Monday.com and coordinate with campus partners on briefings and background material.
• Prepare daily briefing folders for the president.
• Fact-check, proof, format, and assemble materials for the president and the vice president for strategy and secretary to the University in connection with speaking engagements, events, strategic initiatives, board meetings and retreats. Ensure clarity, grammar, tone consistency, and citations, adhering to Chicago Manual of Style and the Princeton Editorial Style Guide. This work requires exceptional attention to detail and the ability to manage late revisions and tight deadlines.
• Conduct research on assigned topics using credible sources and prepare concise summaries as needed.
• Prepare, edit, and format PowerPoint presentations on behalf of the Office of the President.
• Staff president at campus events, as needed.

Correspondence and Signatures

• Read, record, and route incoming mail to Office of the President which requires a high degree of judgment and attention to detail. This work involves significant follow-up, tracking and drafting, proofing and editing correspondence. Keeps assistant to the president appraised of status with weekly reports and summary of open items.
• Prepare high-volume mailings, including obtaining and verifying addresses and completing mail merges.
• Record and process all outgoing correspondence from the president.
• Read and route incoming email to the central [e-mail] account.
• Oversee signature requests for the president, including bulk mailings, setting clear expectations for University partners and moving the requests through the office in a timely manner.

Website & Listserv Management

• Serve as webmaster for president.princeton.edu, with particular attention to updating speeches, writings, interviews and articles by the president.
• Maintain directories and listservs for the President’s Cabinet and President’s Council.

Records Management and the Presidential Archive

• Manage the Office of the President’s records retention and archival program, ensuring the systematic organization, preservation, and appropriate transfer of presidential records and materials to Seeley G. Mudd Manuscript Library, Princeton University’s institutional archive.

Support Presidential Operations

• Provide coverage to the executive assistant and office manager regularly during lunches and to the assistant to the president when absent.
• Support the assistant to the president in annual report projects and committee preparation.
• Staff University Exercises and convocations as assigned.

Qualifications

Essential:

• Bachelor’s degree
• Five years or more of professional administrative experience.
• Demonstrated executive presence and sound judgment; ability to interact effectively with senior leaders.
• Excellent interpersonal skills with strong orientation to customer service and teamwork.
• Excellent oral and written communication skills.
• Strong organizational and time management skills with the ability to manage competing priorities, simultaneous projects, and tight deadlines.
• Meticulous attention to detail and accuracy in preparing and distributing materials.
• High degree of professionalism, discretion, and flexibility.

Preferred:

• Understanding the culture and operations of higher education.
• Experience providing administrative support to senior executives.
• Knowledge of Chicago Manual of Style.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part‑time positions are pro‑rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

Experience Level

Associate#LI-JE1

Salary Range

$82,000 to $92,000