Communications Associate & Executive Assistant

City of Boston; Boston (MA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Retirement plan

Paid time off

Job summary

City of Boston is seeking a Communications Associate & Executive Assistant to support the Mayor's Office Communications team. The role coordinates projects, provides admin support, and assists with written materials.

Responsible for scheduling for the Chief of Communications, organizing press briefing materials, talking points, and memos for the Mayor, and editing communications content. The position involves assisting with press events, monitoring media coverage, and drafting communications for

Qualifications

• Strong verbal and written communication skills; ability to adapt communication style to different communities and audiences.
• Ability to work independently and collaboratively as required.
• Strong interpersonal skills and ability to work closely with others at every level of the organization.

Responsibilities

• Serves as the primary initial point of contact for scheduling for the Chief of Communications.
• Assists the press team with tracking and responding to media inquiries.
• Maintains and updates press lists.
• Monitors news coverage and circulating relevant breaking news.
• Drafts and edits press releases, advisories, and statements.
• Helps prepare the Mayor for media interviews and staff public events.
• Compiles and produces morning clips.
• Manages calendars for the senior Communications team leadership.
• Performs related communications work as required.

Skills

Verbal communication

Written communication

Interpersonal skills

Research & fact-checking

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

About the Department

The Communications Associate & Executive Assistant supports the Mayor's Office Communications team by coordinating projects, providing administrative and operational support, and assisting with the development of written communications materials. The position is responsible for managing scheduling and coordinating engagements for the Chief of Communications, organizing press briefing materials, talking points, and memos for the Mayor, assisting with press events, and editing and proofreading communications materials.

Position Duties

• Serves as the primary initial point of contact for the Chief of Communications regarding scheduling, including managing engagement with internal and external stakeholders.
• Assists the press team with tracking and responding to media inquiries in a timely manner and proactively coordinating with local media outlets.
• Maintains and consistently updates press lists.
• Monitors news coverage throughout the day, including tracking and circulating relevant breaking news and media coverage in a timely manner.
• Drafts and edits communications materials such as press releases, media advisories, and statements.
• Helps prepare the Mayor for media interviews and staff public events.
• Compiles and produces morning clips.
• Manages the calendars for the senior Communications team leadership and supports the Chief of Communications with administrative tasks.
• Performs related communications work as required.

Minimum Qualifications

• At least three (3) years of full-time, or equivalent part-time, professional experience in communications, public relations, media relations, public affairs, executive administrative support, or a closely related field.
• A bachelor's degree in Communications, Journalism, Public Relations, English, Marketing, Public Administration, or a closely related field is preferred and may be substituted for up to two (2) years of the required professional experience.
• Strong verbal and written communication skills; ability to adapt communication style to different communities and audiences.
• Ability to work independently and collaboratively as required.
• Strong interpersonal skills and ability to work closely with others at every level of the organization.
• Strong skills in research and fact-checking.
• Demonstrated commitment to community building, civic engagement, equity, and justice.
• Ability to maintain calm under pressure and in high-stress situations.
• Experience with Microsoft Office and Google Workspace tools.
• Ability to exercise good judgment and focus on detail as required by the job.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: Non-Union/MM2-5

Hours per week: 35

Benefits

At the City of Boston, we provide our employees with a wide array of benefits and resources that foster both their professional and personal development. Our goal is to make City government a place where everyone is empowered to make a positive impact for the communities in which we live, work, and play.

Forfull‑positions, employees may be eligible for the following benefits depending on the nature of their employment and applicable Collective Bargaining Agreement (CBA) for the position. View the Collective Bargaining Agreements page to learn more.

Benefits Available to City Workers

• - Retirement & Savings Opportunities:Membership in the Boston Retirement System (BRS), a benefit pension plan providing lifetime income to vested employees when they retire, along with deferred compensation options to help you build a secure future. Visitboston.gov/retirementto learn more.
• - Health Insurance & Benefits:The City offers competitive medical, dental, and vision coverage, plus flexible spending (FSA), dependent care accounts, and life insurance for our employees. Visitboston.gov/insuranceto learn more.
• - Other Benefits:City employees enjoy a benefits package featuring paid time off and leave, subsidized transit (MBTA and Bluebikes), educational assistance, and employee wellness programs. Visitboston.gov/life-city-bostonto learn more.
• - Salary information: To view salary plans and understand how salaries work at the City of Boston, go to boston.gov/salary.

Part‑timeemployees who are scheduled to work for 20 hours or more per week may also be eligible for benefits on a pro‑rated basis. Please refer to the applicable Collective Bargaining Agreement (CBA) to learn more about any benefits available for this position.

If you have any questions about the benefits offered for this position, please contact the Office of Human Resources at 617‑635‑3370 [e-mail].

Agency Information EmployerCity of Boston (MA)Address 1 City Hall Plaza, Room 612

Boston, Massachusetts, 02201 Phone[phone] Website https://www.boston.gov