Communications Assistant - Part Time

Laschicago; Chicago (IL); Hybrid; USD 33,000 - 37,000; Part time

Benefits offered by this job

Medical Coverage

Dental Coverage

Vision Coverage

HSA match

Teladoc services

401(k) with 4% match

Job summary

Metropolitan Family Services in Chicago, IL seeks a part-time Communications Assistant to manage external communications, draft letters, and support meetings for the Southeast office. The role involves creating content for newsletters and social platforms, maintaining documentation, and coordinating events with community partners.

The position is part-time with hourly pay in the range of $24.00–$27.00, depending on experience.

Qualifications

• Bachelor’s degree in business, communications, or related field preferred.
• 2+ years of office experience with increasing responsibility preferred or HS diploma with 5+ years of experience.

Responsibilities

• Manage external communications and coordinate attendance for meetings.
• Draft letters and update organizational materials; produce routine executive correspondence.
• Attend meetings, take minutes, and publish them within requested timelines.
• Develop content for newsletters and social media to highlight program outcomes.
• Process and pay invoices; maintain center records and subscriptions.

Skills

Office Software Proficiency

Communication (Oral & Written)

Project Management

Initiative

Teamwork in fast-paced environments

Discretion with confidential materials

Diversity & Inclusion collaboration

Education

Bachelor’s degree

High School Diploma with 5+ years experience

Tools

Adobe Canva

Lucidchart

SharePoint

OneDrive

Job description

If asked to describe the culture at Metropolitan Family Services, we could do that in one word. COMMUNITY! Reflected in both our internal culture as well as through the services we provide, community is at the heart of all we do.

Metropolitan Family Services(MFS) empowers families to learn, to earn, to heal, to thrive. Part mentor, part motivator, part advocate, since 1857, Metropolitan Family Services has been the engine of change that empowers families to reach their greatest potential and positively impact their communities. Are you looking to have an impact on more than just a company’s bottom line? Then we’d love to hear from you!

We are currently looking to fill a Communications Assistant - Part Time role at our Southeast office in Chicago.

SALARY:

• The average starting hourly pay for this position will fall in the range of $ 24.00 - $27.00 per hour . Where candidates fall in this range will be based on skill and experience level.

ESSENTIAL JOB FUNCTIONS:

• Manages external electronic communications, coordinates attendance, and other tasks related to the meetings, as needed.
• Works with material frequently of a highly sensitive and confidential nature.
• Make frequent contacts with Community Board, management staff, business, donors, government, and community leaders, always requiring a tactful approach and often a high degree nonjudgement.
• Coordinates arrangements and materials for Community Board meetings, staff meetings, and other meetings for the Executive. Interacts with related staff and Board members.
• Drafts letters and develops or updates materials. Composes routine letters for the Executive.
• Types, formats, and may draft manuscripts, reports, and other key documents, frequently confidential in nature, exercising care to watch for discrepancies, inadvertent oversights, and consistency with organization procedures and practices.
• Attends meetings, greets attendees, and provides assistance as needed. Takes minutes at designated meetings and publicizes those minutes within the timeframe requested.
• Coordinates documentation of all center staff and client events
• Works with center leadership to develop regular content for newsletter and social media platforms highlighting success stories and programmatic information and education.
• Maintain log of center accomplishments; new programs, client counts, center-based initiatives.
• Maintains membership and subscriptions for the Executive or the center.
• Processes and ensures payment of invoices for expenses generated by the Executive or designate.

KNOWLDGE, SKILLS, AND ABILITIES:

• Advanced skills in a wide array of computer software, including Office Suite, SharePoint, OneDrive, Lucid Chart, and Canva.
• Excellent oral and written communications skills, including knowledge of grammar and spelling, and ability to compose documents and letters and to proofread and edit documents as needed.
• Excellent project management and time management skills.
• Demonstrated ability to take initiative and anticipate the needs of the Executive.
• Ability to work both individually and as a team member in a highly complex and face-paced environment.
• Excellent tact, consideration, and good judgement in dealing with a wide range of the public.
• Ability to work effectively with diverse individuals and groups.
• Demonstrated success in increasing levels of management roles, including supervision of management staff and oversight of domestic violence services.

QUALIFICATIONS:

• Bachelor’s degree and 2+ years of experience preferred
• OR High School Diploma/GED with a minimum of 5+ years of experiencerequired.

ADDITIONAL REQUIREMENTS:

• Satisfactorily pass all relevant screenings and criminal background checks.

TRANSPORTATION/TRAVEL REQUIREMENTS:

• Driving for work preferred with a personally owned vehicle. Travel between sites required.

PHYSICAL DEMANDS

• While performing the essential duties of this job, the employee is required lift 35lbs, to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle, and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel and crouch.
  The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, and viewing a computer terminal.

Some highlights include:

• Medical Coverage, Dental Coverage, and Vision Coverage.
• Metropolitan Family Services contributions of $2,000 to individual, and $4,000 to family, HSA accounts, pro-rated to your benefits start date.
• FREE General Medicine and Behavioral Health Teladoc services provided to all team members.
• Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility.

• Some of the above benefits are available for part-time and temporary workers, but not all. Be sure to inquire upon your hire as to which benefits apply to you.

MORE ABOUT US:

Metropolitan is Illinois' first comprehensive human services agency and reaches more than 122,970 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs, and DuPage County with services promoting education, economic stability, emotional wellness, and empowerment.

This job description is not designed to cover nor contain a comprehensive, exhaustive listing of duties and responsibilities, and it is expected that employees understand there may be other duties assigned outside of the written language that appears here.

Metropolitan Family Services reserves the right to amend, add, change, and/or remove responsibilities to meet business needs as necessary, at any time, with or without notice to employees.

Qualifications

Skills

Required

Interpersonal Skills

Advanced

Organizational Skills

Advanced

Verbal and Written Communication

Advanced

PowerPoint

Advanced

Word

Advanced

Excel

Advanced

Preferred

Analytical Skills

Intermediate

Intermediate

Education

Required

High School or better.

Preferred

Bachelors or better.

Experience

Required

Bachelor’s degree in business, communications, or related field and 2+ years of recent office experience with increasing and multiple levels of responsibility.Or High School Diploma with 5+ years of administrative experience supporting mid-level executives.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.