Communications Assistant

SourcePro Search, LLC; New York (NY); On-site; USD 52,000 - 66,000; Full time

Job summary

SourcePro Search, LLC is seeking a Communications Assistant with a BA and 1–3 years of experience in a professional services setting. You will support writers, editors and marketing teams across firm communications, website content, social media and client-facing materials.

The role emphasizes drafting promotional language, coordinating deadlines, and contributing to internal communications. Strong writing, editing and research skills are essential for success in a fast-paced, global team.

Qualifications

• BA or equivalent required.
• 1–3 years of experience in a law firm, financial institution, or similar professional setting.
• Excellent writing/editing, proofreading, grammar and research skills; a writing test is required.

Responsibilities

• Draft promotional language for website, social media, brochures, newsletters and internal channels.
• Ensure materials are delivered accurately and on time; gather precedents, edit, fact-check, and proofread.
• Assist with awards nominations and coordinating publication deadlines.
• Assist Media Relations with interview prep, pitch development, media list building and coverage tracking.
• Contribute to the internal newsletter with writing and editing.
• Assist with the Firm podcast program from ideation to posting and promotion.
• Coordinate directory submission prep and Chambers interview calendars.
• Research and suggest opportunities for thought leadership and social media strategy.
• Maintain systems for tracking publications, awards and firm communications.
• Other duties or special projects as assigned.

Skills

Writing & editing

Research

Attention to detail

Communication

Organization

Education

BA or equivalent

Tools

Excel

Access

Word

PowerPoint

Adobe

Job description

We are conducting a search for a motivated Communications Assistant with a BA (or equivalent) and 1–3 years of experience in a law firm, financial institution, or similar professional setting. Writing pros—whether reporters, editors, tutors, or grammar geeks—are especially welcome. Paralegals, legal assistants, and personal assistants are also encouraged to apply.

The ideal candidate will work closely with junior and senior members of the Communications and Digital teams, lawyers and other marketing staff on writing assignments and projects leveraging firm's website, social media and other channels to advance internal and external visibility efforts. They will utilize research, writing, technical and communication skills to support promotion of the Firm’s global practice areas and related sub-groups, as well as individual lawyers and Firm-wide initiatives.

The scheduled hours for this position are 9:30 a.m. to 5:30 p.m. ET. The incumbent may be required to work overtime depending on the needs of the practice area lawyers and Business Development department.

What You'll Do:

• Draft promotional language including summaries of client wins, events, firm news and press mentions for website, social media, brochures, newsletters and internal channels.
• Ensure that materials are delivered accurately and on time (related tasks include gathering precedents, editing, fact-checking, proofreading, compiling, collaborating).
• Assist with the Firm’s awards nominations, including drafting submissions, managing external publications’ deadlines and coordinating approval processes.
• Assist Media Relations team with interview preparation, opportunity spotting, proactive pitch development, media list building and press coverage tracking.
• Contribute to the Firm’s internal newsletter, including drafting items and editing on a weekly basis.
• Assist with Firm podcast program, including ideation, scheduling, posting and promoting.
• Coordinate administrative function of the directory submission process, including preparation for Chambers interviews. Maintain calendar of deadlines and analyze year-to-year rankings.
• Research and suggest new opportunities for thought leadership participation, benchmarking and social media strategy.
• Maintain systems for tracking publications, awards and other Firm communications.
• Other duties or special projects may be assigned.

In addition, responsibilities related to maintaining Firm and client information are to be adhered to by all employees. This includes complying with the Firm’s information security policies, protecting Firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

What You'll Bring:

• BA or equivalent required.
• One to three years of experience working for a law firm, financial institution or other professional services firm.
• Experience as a reporter, editor, writing tutor or self-proclaimed grammar geek is welcomed.
• Personal assistants, paralegals and legal assistants are encouraged to apply.
• Excellent writing/editing, proofreading, grammar and research skills (a writing and editing test is required).
• Excellent analytical and organizational skills, with a high level of attention to detail.
• Ability to complete writing assignments independently while also collaborating as a part of a global team and communicating effectively with senior stakeholders.
• Ability to work in a demanding professional environment, demonstrate good judgment, handle multiple time-sensitive requests across time zones and generate quality work product in a fast-paced environment.
• Familiarity with (and interest in learning more about) transactional and litigation terminology and processes; ability to distill legal and/or business concepts into layman’s terms.
• Proficiency in standard spreadsheet, database, word processing and presentation applications (e.g., Excel, Access, Word, PowerPoint, Adobe).
• A commitment to the highest standards of excellence and professionalism that are the hallmarks of the firm.