Communications and Outreach Project Manager, Coastal Quest

Climate Adaptation Knowledge Exchange; Oakland (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

401k

Paid time off

Holidays

Job summary

A nonprofit organization in Oakland, California is seeking a Communications and Outreach Project Manager to oversee programmatic communication and engagement plans. The successful candidate will produce outreach materials, facilitate meetings, and manage multiple projects while collaborating with various stakeholders. Applicants should have a strong background in communication, project management, and over 5 years of relevant experience. This role offers a competitive salary and benefits package.

Qualifications

• Possession of an analytical, strategic, and creative approach to problem-solving.
• Strong written and oral communication skills.
• Strong project management experience.

Responsibilities

• Oversee the development of outreach and communication materials.
• Manage workstreams and budgets related to outreach projects.
• Conduct virtual and in-person conferences and workshops.

Skills

Analytical problem-solving

Communication

Facilitation of meetings

Social media marketing

Project management

Education

Bachelor’s degree

5+ years of relevant experience

Tools

Microsoft Office

WordPress

Canva

Mailchimp

Salesforce

Job description

Communications and Outreach Project Manager, Coastal Quest

Position/Title/Fund: Communications and Outreach Project Manager

Type/Term: Full-time, Permanent

Location: Oakland, California

Salary: $75,000-$95,000 annually

Description: Coastal Quest a 501(c)3 nonprofit working collaboratively with communities to build a more resilient coast by increasing inclusive, science-based planning, governance, financing, and project implementation for a just, prosperous, and sustainable future. Coastal Quest works around the world, from white water to blue water, on lakes and shorelines, and at the land-water connection. We provide project management, science and technical expertise, connect partners with financial and human resources, contract management, grantmaking, and facilitate public-private partnerships. We are purposefully nimble, designed to solve multifaceted and complex coastal issues. We are here to achieve resilience goals, reduce threats, and implement solutions.

Essential Functions: The Communications and Outreach Project Manager (herein Project Manager) will support Coastal Quest as we grow and build innovative programs and projects with our partners that tell compelling stories and engage with diverse stakeholders. This role involves overseeing the development of outreach and communication materials for Coastal Quest and for projects with our partners, such as website and web-app design and content, managing associated workstreams, developing marketing and engagement materials and tools such technical documents, surveys, as fliers, social media and newsletter content, professional presentations (slides), infographics, newsletters, and other programmatic support such as leading and assisting with meetings, workshops and conference series, as well as drafting and managing various workstreams and budgets, and cultivating relationships with funders.

This role also involves polished in-person and online meeting facilitation, agenda development, and meeting logistics, as well as comfort with formal and informal outreach. The Project Manager will work on a wide range of projects and programs with Coastal Quest Program team members for the organization and for partner projects and will need excellent project and time management skills and the ability to manage multiple workstreams simultaneously. This position works in close collaboration with the Program team members on all efforts:

Primary Responsibilities:

• Development of programmatic communications and engagement plans and implementation of these plans.
• Manage workstreams and budgets related to the development of website(s), various outreach and engagement projects, etc.
• Writing and the development of a variety of content, including digital content for the organization and programs, including but not limited to websites, social media, informational videos, talking points, case studies, communication plans, and technical presentations.
• Developing, reviewing, and copy editing of grant proposals, report writing and support, as well as editing and reviewing similar documents.
• Developing virtual and in-person conferences and workshops from start to finish, including marketing material, contact management and outreach, conference logistics, virtual and in-person support.
• Perform general office activities and provide project support across a variety of programs, including annual giving.
• Support multiple projects with the ability to work independently, set deadlines, and ensure personal accountability.

Qualifications:

• Possession of an analytical, strategic, and creative approach to problem-solving.
• Ability to produce products in a timely fashion through collaborative processes.
• Strong facilitation experience of online and in-person meetings, convenings, and conferences.
• Strong written and oral communication skills and a working knowledge of all Microsoft Office programs, including Word, PowerPoint, and basic statistical functions in Excel.
• Demonstrated experience with social media and other marketing platforms.
• Demonstrated experience in WordPress and Canva, and using marketing platforms like Mailchimp and data management tools such as Salesforce.
• Strong project management experience, including managing contracts and budgets.
• Acts independently on assigned tasks and exercises independent judgements based on analysis, experience, and experience.
• The ability to be a self-starter who assumes hands-on responsibility, balances competing priorities and deadlines, and demonstrates sound judgment and good problem-solving skills.
• Experience working with diverse and inclusive audiences.
• Strong, personal commitment to realizing the mission of Coastal Quest.

Knowledge and Experience:

• Minimum of a bachelor’s degree and 5+ years of professional experience working in relevant fields, or a Master’s with 3+ years of professional work experience.
• Interdisciplinary training in social sciences, planning, communications, climate adaptation, and organizational effectiveness is preferred.
• Experience in managing complex or multiple projects and timelines, including staffing, workloads, contracts, budgets, and finances under deadlines.
• Experience running and facilitating meetings.
• Experience researching, critically analyzing, and evaluating information from divergent sources and compiling it into cohesive reports and recommendations for strategy and action.
• Writing winning proposals and reporting on achievements.
• Running meaningful campaigns with measurable impact.
• Critical analytical thinking experience, including quantitative and analytical skills, problem-solving, and adaptability.
• Multilingual skills and multi-cultural or cross-cultural experiences are appreciated.

Benefits: Competitive package, including health, eye, dental, 401k, paid time off, holidays, and sick leave

Closing Date: Open until filled and start reviewing resumes December 10th, 2025

Coastal Quest is fully committed to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. We are dedicated to providing a work environment free from discrimination and harassment and where employees are treated with respect and dignity.