Communications and Knowledge Management Program Manager (Program Manager 2/3)

Los Alamos National Laboratory

Los Alamos (NM)

On-site

USD 106,000 - 216,000

Full time

12 days ago

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Benefits offered by this job

Medical insurance

Dental and Vision insurance

Life and disability insurance

Parental leave

401(k)

Job summary

Los Alamos National Laboratory seeks a Communications and Knowledge Management Program Manager (PM 2/3) to lead the overall communication strategy for ALDW-PIO and support knowledge capture across initiatives such as WESJ, FUTURES, and RESSQ.

The role involves coordinating internal and external communications, organizing symposia, and ensuring timely, confidential information flow among authors, editors, and reviewers.

Qualifications

Extremely detail-oriented with ability to manage multiple streams of communication.
Demonstrated experience building internal and external relationships.
Ability to develop and execute communications strategies aligned with goals.

Responsibilities

Lead development and execution of the overall communication strategy for ALDW-PIO.
Coordinate communications for internal and external interfaces with clear, timely messaging.
Support knowledge capture and sharing practices across programs.
Organize logistics for WESJ, FUTURES, and RESSQ initiatives and journals.

Skills

Attention to detail

Stakeholder management

Written communication

Verbal communication

Project management tools

Education

Bachelor's degree in related field

Tools

MS Project

Smartsheet

Excel

Job description

What You Will Do

This position will be filled at the Program Manager 2 or 3 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level. The Associate Laboratory Directorate for Weapons Engineering Program Integration Office - Mission Integration and Special Projects Office (ALDW-PIO-MISP) at Los Alamos National Laboratory (LANL) seeks a full-time Communications and Knowledge Management Program Manager (Program Manager 2/3).

ALDW-PIO manages the manifold programs and initiatives necessary to execute complex, multidisciplinary, expanding scope for weapons engineering. This position principally supports several distinct Mission Integration initiatives, including the Weapons Engineering Symposium and Journal (WESJ), Risk-based Engineering Streamlined System Qualification (RESSQ), Focused Technologies for Rapid Engineering Solutions (FUTURES) programs, and the overall communications strategy for ALDW-PIO focused areas. WESJ is LANL's peer-reviewed, classified technical journal; RESSQ is a nascent program devising a weapons engineering playbook for efficient execution of complex, high intensity LANL scope; and FUTURES assesses innovative technologies for potential short-term development and direct mission application. The initiatives are led by technical experts, but much of the relevant work is logistical and relies on careful communication across a broad spectrum of LANL staff and various levels of LANL management.

In support of strategic and tactical communications, the selected candidate will lead the development and execution of the overall communication strategy for ALDW-PIO. In this role, the selected candidate will provide communication expertise and guidance across both internal and external interfaces, ensuring messaging is clear, consistent, timely, and aligned with ALDW-PIO priorities. The selected candidate will also support the development, coordination, and delivery of communications to effectively convey organizational priorities, accomplishments, key initiatives, and other mission relevant information to stakeholders and partners.

This position also focuses on building the frameworks, programs, tools, and relationships that embed knowledge-capture and sharing practices into the culture and operations of Weapons Engineering.

The selected candidate will also provide leadership and rapid-turnaround communication with technical contributors to orchestrate the complex, non-technical logistics and communications of the programs. For the WESJ program, the selected candidate will organize the quarterly WESJ and WESJ-FUTURES symposia, and act as the central communication hub for a high-volume stream of emails on unclassified and classified networks. The selected candidate will ensure that technical authors, tech writers, symposia presenters, and peer-reviewers receive appropriate information in a timely manner while maintaining careful confidentiality around sensitive reviews, and the selected candidate will maintain exacting records and documentation as each paper makes its way through the peer-review process, all under the direction of the WESJ Executive Editor.

For the FUTURES program, the selected candidate will provide organization of topics, scheduling meetings, organizing non-technical logistics and communications, monitoring progress and integration with Risk Assessments, RESSQ, and ALDW priorities, as well as maintaining the FUTURES schedule.

For the RESSQ initiative, the selected candidate will assist the Technical and Project Managers with the organization and execution of the program, including scheduling meetings and developing associated agendas, maintaining the program's Teams site and folder structure, tracking resultant action items, gathering regular schedule updates and maintaining the overall program schedule, generating monthly earned value management reports, and assisting in the generation of monthly progress reports for LANL Line and Program Management as well as NNSA Federal Program Managers.

Program Manager 2 ($106,400 - $176,000)

As a Program Manager 2, the candidate will perform tasks and be responsible for including but not limited to the following:

Build relationships with key initiative stake holders.
Learn the internal structure of the Department of Energy Nuclear Weapons Enterprise.
Contribute to an overall communication strategy in support of ALDW-PIO focus areas.

Program Manager 3 ($128,000 - $215,900)

As Program Manager 3, in addition to the core responsibilities outlined at the lower level:

Maintain and improve the structure of the ALDW WESJ, RESSQ, and FUTURES initiatives.
Manage creative differences and inherent conflicts between tech-writers, logistical demands, and technical staff.
Quickly achieve substantial autonomy within scope.
Lead to an overall communication strategy in support of ALDW-PIO focus areas.

What You Need

Minimum Job Requirements

Extraordinarily high attention to detail
Experience managing numerous communication streams to a wide variety of audiences and stakeholders.
Demonstrated experience in developing and nurturing effective internal and external relationships.
Ability to work with stakeholders, vendors, sponsors, and cross-functional teams to achieve change management objectives.
Experience in working with standard project management tools such as project schedules, funding forecasts and expenditure reports, and monthly status reports.
Strong written and verbal communication skills, with the ability to tailor messages to different audiences and contribute to documentation, reports, or presentations.
Experience communicating to diverse audiences, both internally and externally.
Experience and demonstrated skill in writing or editing content on a variety of technical and nontechnical topics, which could include national security, science, operations, or community relations.
Ability to develop and execute communications strategies that are aligned with organizational goals and objectives.
Experience leading communications projects and initiatives.
Experience writing original material that draws on existing documents, background research, and interviews with subject matter experts.

Additional Job Requirements for Program Manager 3

Experience in developing and nurturing effective customer relationships.
Working/professional experience in event organization
Working knowledge of and experience in program management, to include defining performance objectives.
Extensive experience communicating to diverse audiences, both internally and externally.
Demonstrated strong ability to develop and execute communications strategies that are aligned with organizational goals and objectives.
Extensive experience leading complex communications projects and initiatives.

Education/Experience at Program Manager 2: Position requires a bachelor's degree in a related field from an accredited institution and 5 years of directly related experience; or an equivalent combination of education and experience directly related to the occupation.

Education/Experience at Program Manager 3: Position requires a bachelor's degree in a related field from an accredited institution and 8 years of directly related experience; or an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications

Bachelor's degree in Communications
Experience in program and event management
Experience with content management tools and systems
Experience working in DOE or DOD settings; experience in a production environment or with technical experts
Interest in adult learning, technical writing, or multimedia communication
Understanding of LANL cultural and technological history
Active Q Clearance

Work Location

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants

Your application must include a cover letter that addresses education/experience, minimum qualifications, and desired qualifications.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: