Comms Strategy & Operations Associate

United States Digital Space LLC; New York, San Francisco (NY, CA); On-site; USD 90,000 - 150,000; Full time

Job summary

United States Digital Space LLC is seeking an ambitious operations professional to help scale communications infrastructure. You will partner across strategy, programs, and budgets, developing automated workflows and measurement tools to drive impact.

The role emphasizes building scalable processes, managing projects end-to-end, and using data to inform decisions in a fast-paced environment.

Qualifications

• 3–5 years of experience in strategy, operations, or program management supporting a senior leader or cross-functional team.
• Strong systems thinking with ability to simplify complex workflows and deliver lasting solutions.
• Comfort with ambiguity, fast-paced priorities, and strong organizational skills.
• Active use of AI and experience building automations to reduce manual work.
• Familiarity with data, basic SQL, and creating dashboards to answer operational questions.

Responsibilities

• Create and refine team systems, processes, onboarding resources, and playbooks.
• Lead AI-enabled workflow automations for inbound requests and comms channels.
• Act as embedded PgM for complex comms programs from planning to execution.
• Manage budgeting, contracting, POs, payments, and reporting.
• Build reporting and dashboards to measure impact and inform decisions.

Skills

Strategy & ops

Program management

AI automation

Data analysis

SQL basics

Tools

SQL

Dashboards

Job description

Who we are About the company

the company is a financial infrastructure platform for businesses. Millions of companies - from the world’s largest enterprises to the most ambitious startups - use the company to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career.

About the team

the company’s comms organization does more than the traditional: we produce films that get shown at festivals, sell over 300,000 books annually, run some of the fastest growing social media channels in tech, write talks and skits for external and internal events attended by thousands of people, build physical machines that track commerce in real-time, create podcasts in pubs, and much more besides. We believe in small, elite, high-taste teams and aim to run a tight operation.

Comms Operations is a small, nimble team serving as the connective tissue between strategy and execution. Our mission is simple: we build and redefine the operating foundations that enable the most creative and ambitious storytelling in the world possible. This is not a traditional operations role, and we’re not looking to introduce heavy processes or to eliminate the unpredictability inherent in comms work. Instead, you’ll have a front-row seat in how the Communications team builds and protects the company’s brand and influence across the world – and play a pivotal part in designing the flywheel that compounds that impact.

What you’ll do

We’re looking for an exceptional and ambidextrous early-career operator to help us build and scale this infrastructure. You will work across every altitude, from co-designing high-level team planning mechanisms to managing the granular details of a complex project to ensure that it lands successfully. Some weeks, that might mean redesigning processes and building custom AI agents to handle repetitive workflows. Other weeks, it’s gaveling on the best lightning talks to feature during our onsite and pitching a mandatory jingle jam.

Responsibilities

• Team systems & infrastructure: Create processes, onboarding resources, and shared playbooks that help the team prioritize, track, and execute work effectively.

• Workflow automation: Lead the transformation of the team’s critical administrative engines such as inbound media requests, speaking inquiries, and team communication channels and aliases. You’ll identify recurring patterns and build AI-enabled workflows and automations that make these processes faster, more reliable, and easier to scale.

• Project and program management: Act as the embedded PgM for complex comms programs (e.g., the company Sessions, the Annual Letter) from planning through execution. Translate fast-moving initiatives into clear objectives, plans, milestones, and reporting.

• Budget and resource management: Manage the team’s resourcing and budget management process including contracting, POs, payments, tracking and budget reporting.

• Measurement and reporting: Build and maintain reporting systems and data dashboards that track communications impact, media coverage, and operational efficiency. Turn the data into clear insights that help the team make decisions.

Who you are

We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement.

Minimum requirements

• 3-5 years of experience in strategy, operations, program management, or an operating role supporting a senior leader or complex, cross-functional team

• Proven systems thinker who can bring clarity to messy workflows or chaotic projects. You naturally look for the root causes behind problems and build long-lasting solutions rather than one-off fixes.

• Comfortable navigating ambiguity in a fast-paced environment and are able to swiftly adapt as priorities shift alongside the business.

• Highly organized and able to manage several workstreams without losing attention to detail.

• Actively use AI in your daily work and experience building automations to eliminate manual drag for yourself and your team.

• Comfortable working with data and are willing to learn new tools to answer operational questions (e.g. writing basic SQL queries or building custom dashboards from scratch.

Preferred qualifications

• Prior operations or program management experience specifically within communications, public relations, marketing, public affairs or experience in an adjacent fast-paced, high-growth technology environment.

• Experience building scalable operational processes or programs.

• Experience managing budgets and financial operations, including vendor contracting, purchase orders, payments, and budget tracking.

• Familiarity with communications-specific metrics, media-monitoring platforms, and methods for tracking brand sentiment or impact.

• Familiarity with SQL, data pipelines, dashboards, workflow-automation tools, or AI agents.