COMMITMENT RECORDS SPECIALIST I

State of Maryland; Maryland; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Paid time off

Pension

Job summary

The Department of Public Safety and Correctional Services (DPSCS) in Maryland seeks candidates to calculate inmate sentences and maintain related records, ensuring accuracy per state laws and regulations.

duties include applying credits, researching references, and communicating release dates to judges, attorneys, and families. This role requires attention to detail and adherence to policy.

Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: One year of experience in reviewing, verifying and interpreting information for compliance with laws, regulations and policies.

Responsibilities

• Reviews, verifies and interprets information to determine and resolve problems involving calculations of prison sentences according to State laws and department policies.
• Creates and maintains manual and electronic commitment records using court orders and detention records.
• Adjusts time calculations with credits for good conduct, education, work, and other credits as applicable.
• Researches procedures, COMAR, and state codes to document and follow release-date calculations.
• Accesses criminal records using state and national offender systems to calculate sentences.
• Prepares and reviews release paperwork and notices for court proceedings and related parties.
• Explains inmate sentence calculations and release dates to judges, attorneys, parole officers, and families.

Education

High school diploma or equivalent

Job description

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

11

POSITION DUTIES

• Reviews, verifies and interprets information in order to make determinations and resolve problems involving the calculation of adult incarcerated individuals' prison sentences in accordance with State laws and the regulations and policies of the Department of Public Safety and Correctional Services.


• Creates and maintains manual and electronic data-based commitment records and files on prison incarcerated individuals using information from court orders, local detention center records and other official criminal confinement records;


• Adjusts the calculations of time that inmates must serve through the application of various credits such as those given for good conduct, industrial assignments, educational assignments, special project and housing participation as well as discretionary street-time credits awarded by the Maryland Parole Commission;


• Researches the commitment records procedure manual, COMAR, the Annotated Code and State appellate decisions to identify and follow the appropriate procedures for documenting and calculating inmate sentences and maintaining the commitment records files;


• Accesses criminal records and information using various online State and national offender systems in calculating incarcerated individuals sentences;


• Posts incarcerated individuals records to reflect diminution of time credits earned or revoked as well as additional sentences ordered by courts;


• Prepares written summaries of incarcerated individuals’ time credits earned to assist department attorneys assigned to civil actions alleging miscalculation of release dates;


• Explains to interested individuals such as judges, attorneys, parole officers, co-workers, and incarcerated individuals and their families, the calculation of inmate prison sentences and incarcerated individual release dates;


• Prepares paperwork that accompanies incarcerated individuals who must go to court indicating the original length of their sentence, diminutions of the sentence and the rationale, additional sentences and their release date;


• Prepares and reviews forms and letters notifying other jurisdictions, State officials, families of victims and others of the planned time and place of an incarcerated individuals' release;


• Receives ongoing training regarding changes in laws, regulations, policies, and court orders that affect the calculation of incarcerated individuals' sentences and the maintenance of commitment records;

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience in reviewing, verifying and interpreting information for compliance with laws, regulations and policies.

Notes

• Applicants may substitute education from an accredited college or university at the rate of 30 semester credit hours for one year of experience for the required experience.


• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)


• Annual Leave - ten (10) days of accumulated annual leave per year


• Sick Leave - fifteen (15) days of accumulated sick leave per year


• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child


• Holidays - State employees also celebrate at least twelve (12) holidays per year


• Pension - State employees earn credit towards a retirement pension

For Questions Regarding This Recruitment, Please Contact

[e-mail]

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at [e-mail] or 410-767-4850.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.